Job Express: Week of August 19, 2024

Learn more about APPA’s Job Express career center, including how to post openings (discounts for APPA members) and the benefits of our featured listing option.

General Administration & Management

Operations & Maintenance

Energy & Utilities

Planning, Design & Construction

Associate Director of Property and Waste Management

Florida State University - Facilities Operations

Responsibilities

This position is responsible for leading and overseeing various Facilities operational groups including Waste Management and Recycling, Surplus, Relocation and Warehousing, and the Motor Pool (including fuel and fleet tasks). In all areas, this role is to ensure a high level of service to campus using proper procedures that are aligned with the direction/initiatives of facilities leadership.

• Directly supervises operational supervisors and managers of the assigned areas, providing direction and leadership for operational effectiveness. Ensures both needed resources are provided to each area along with efficient stewardship and control of provided resources. Participates in strategic short- and long-term planning for operations and development of various initiatives such as service level agreements. Recommends and oversees department operation policies including data tracking, reporting, and use of applicable IT systems management.

• Responsible for solid waste disposal, recycling, and surplus daily operations for the FSU on the Tallahassee campuses/sites; includes parking lots and parking structures. Oversees recycling initiatives and collaborates with the Office of Sustainability, Environmental Health and Safety and other campus departments on outreach and education efforts associated with waste management, recycling, and surplus. Advances programs, initiatives, and methods for increasing department efficiency and effectiveness.

• Responsible for Facilities warehousing and relocation services, including but not limited to the proper handling, storing, transportation, and tracking of university property. Supports campus as needed with relocating and storing of equipment and materials. Looks to collaborate, expand, and increase efficiency of warehousing efforts across campus. Provides oversight in the coordination of all relocation efforts, especially with sensitive and high traffic and impact moves.

• Oversees the motor pool, including the inspection, repair, and functionality of university vehicles and other related equipment. Oversight of the fleet and fuel systems including tracking, documenting, and communicating necessary forms and use of university vehicles. Ensures that fuel systems are operational at all times, including preparing for weather events.

• Works with all assigned areas for related safety for staff in accordance and coordination with FSU Environmental Health and Safety. Seeks out and ensure staff are properly trained for the various vehicles and equipment. Reviews, develops, and implements necessary internal controls to ensure proper handling of valuable items in accordance with university policies and other governing statutes. Coordinates with vendors for repair of vehicles and handles necessary records and billing.

Act as interim Director of Maintenance In their absence.

Qualifications

A Master's degree and four years of experience related to facilities and/or grounds services or a Bachelor's degree and six years of related experience.

The ideal candidate will possess most, if not all of the following preferred qualifications:

• Ability to interpret complex written specifications and conditions.

• Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.?

• Ability to provide leadership and direction in programmatic, budgetary, and operational functions.

• Ability to develop and implement policies, procedures, goals, and objectives.

• Ability to evaluate process effectiveness and develop changes or alternatives.

• Ability to strategically plan and serve as a catalyst for organizational change, cultivate a shared vision with others, and motivate others to transfer vision into action.

• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.

• Knowledge of processes, procedures, and methods used in facilities operations.

• Knowledge of and the ability to apply the principles and practices to strategically align tasks and people with organizational goals and objectives.

• Knowledge of emergency communications and hazard response practices, procedures, and protocols.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self-Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history of up to ten years, and education details, even if attaching a resume.

Application Deadline

Interested candidates should submit their application on https://apptrkr.com/5527176 by Monday, October 14, 2024.

Reference Job ID 58485 when searching for our posting. The hiring committee will be reviewing applications as they are submitted, and candidates should expect to be interviewed in the month of September.

Florida State is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at:

https://hr.fsu edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf

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Washington County’s Department of Facilities, Fleet, and Parks (FFP) is looking for a Facilities and Construction Safety Specialist to lead the Facilities Division’s existing safety committee efforts to develop standard safety procedures, trainings, and policies. They will provide guidance and enforcement support in collaboration with the Fleet and Parks Divisions, in order to provide a consistent expectation for the entirety of the FFP Department. This position will bring expertise to identify gaps in existing practices, provide task and job site analysis, participate in construction safety planning to ensure regulatory compliance, and recommend and institute further safety measures to reduce injury potential to FFP staff.

Facilities and Construction Safety Specialist is a working title. This position is classified as a Safety Specialist. Classification descriptions are typically written broadly. To review this classification, please use this link: Safety Specialist

Ideal Candidate
The ideal candidate for this position is committed to contributing to an inclusive and safe space for everyone within and interacting with the Facilities, Fleet, & Parks Department. They are an energetic safety professional with a passion for public service, an eye for detail, a strong work ethic, a team player, and the ability to multi-task and adapt to reactive and emergency situations, including any after incident reviews. They demonstrate good communication skills and have consistent attendance. They enjoy performing routine site inspections, facilitating safety meetings, and establishing up to date safety product protocols for field staff. They should also be able to shift priorities to respond to on-site incidents, safety walks on construction sites, and staff injuries with compassion, professionalism, and a positive demeanor.
 
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all the hiring criteria described above.  

Minimum Qualifications

• Five (5) years of applicable experience in loss prevention, safety program development, or occupational safety and health; OR
• Associate degree with course work in occupational safety and health or a related field and three (3) years of responsible experience in loss prevention, safety program development, or occupational safety and health; OR
• Bachelor's degree with course work in occupational safety and health or a related field and one (1) year of responsible experience in loss prevention, safety program development, or occupational safety and health.

Additional Requirements

• Must possess a driver's license valid in the State of Oregon and have an acceptable driving record per Washington County policy. To review the Driver’s License and Record Policy for Washington County: Driver's License & Records Policy (Vehicles - Section 800). 
• Some positions may be required to pass a criminal background check.

Please apply at: https://www.governmentjobs.com/careers/cowashingtonor/jobs/4600556/facilities-and-construction-safety-specialist

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Another Source’s client, UC Riverside, is recruiting a Senior Director of Facilities Services to join their Auxiliary Services team in Riverside, CA. This is your chance to join the newest member of the Association of American Universities, which includes many of the country’s leading research universities!  

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Another Source’s client, CSU Long Beach, is recruiting an Associate Director, Custodial Services to join their University Housing and Residential Life team onsite in Long Beach, California. CSU Long Beach is one of the largest universities in the CSU system, is located on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. Faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, and a wide range of community and professional service organizations. The University Housing and Residential Life creates safe, welcoming, and inclusive communities that engage a diverse student population in their personal and social development while promoting academic success and responsible citizenship through high quality services and initiatives. University Housing has 23 buildings, two office buildings, and the Pointe Conference Center totaling about 650,000 square feet and houses about 3,000 students. 

Under the direction of the Executive Director of Housing and Residence Life (HRL), the Associate Director of HRL Custodial Services oversees all custodial functions within the university housing system. This role involves managing custodial operations, including supply procurement, trash removal, staff hiring and training, and budget management. The Associate Director ensures that custodial services are equitable, inclusive, and culturally sensitive, enhancing campus life and supporting student retention and graduation. The Associate Director will use a student centered and equity minded approach in all communication and service efforts, while overseeing a team of around 40 employees.  

Salary: $95,460- 119,500 DOE

What you will bring:

• Proven experience in managing custodial services, preferably within a university or similar institutional setting. 
• Strong leadership and team management skills with a focus on staff development and motivation. 
• Demonstrated ability to manage budgets, resources, and safety compliance effectively. 
• Excellent communication skills with the ability to address customer concerns and work with diverse stakeholders. 
• Commitment to equity, inclusion, and culturally sensitive service delivery. 

Qualifications:? 

• 5-7 years of experience in facilities management, preferably custodial services + 5 years of supervisory experience, ideally in a unionized environment. 
• Bachelor’s degree or equivalent experience required.  
• Proficient in conflict management, budgeting, fiscal management, and scheduling. Proven ability to supervise, lead, and apply HR principles, manage custodial operations, and handle labor relations. 
• Valid California Driver's License (Class C). Must complete Defensive Driving course and DMV Employee Pull Notice (EPN) Program if required to drive. 
• Familiarity with custodial equipment, chemical safety, Cal OSHA or OSHA requirements, and maintenance management systems. 
• Exceptional oral and written communication skills; ability to handle sensitive situations with tact and diplomacy. 
• Experience in a large, institutional setting, with a high level of professionalism and diplomacy. 
• Ability to maintain cooperative relationships, work effectively with diverse groups, and represent the department and university positively. 
• Ability to lift up to 50 lbs., work in various weather conditions, and perform physical tasks as needed. 
• Bilingual preferred. 

Read full length job description: https://careers-anothersource.icims.com/jobs/101769/associate-director%2c-custodial-services---cal-state-long-beach/job?mode=job&iis=Job+Board+or+Association&iisn=Association  

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Job Description

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POSITION SUMMARY: Performs highly responsible, complex technical work in the programming, funding, development, and review of overall campus planning and associated renovation and construction projects. Position also supports efforts in accreditation and requires familiarity with current nationwide best practices in higher education and medical facilities. Position requires a high degree of initiative and independent judgment.  The Senior Planner role is an integral part of the daily operations, long range planning, and budgetary aspects for Property and Facilities Management.

PROGRAM DEVELOPMENT AND MANAGEMENT                                                                                          In collaboration with Director:

- Develops a Comprehensive Master Plan of physical facilities for long-term periods (10 years, 6 years, 2 years) identifying major land uses, building sites, space allocations, locations of utilities, flood control, parking and transportation, open and recreational spaces and community impact;

- Develops project programs identifying requirements and desired results for new construction and renovation projects.

PROJECT DEVELOPMENT
Prepares project requirements, constraints, alternatives, opportunity mapping, and pertinent analysis.
Assists in the preparation for and participation in client and stakeholder information meetings, site data collection visits, stakeholder interviews, charrettes, and in-progress reviews.

PROJECT ADMINISTRATION
Coordinates facility installations and relocations with other sections and departments within the University.

TECHNICAL
Performs complex drafting and graphics; prepares maps and concept illustrations.
Designs and publishes brochures, marketing pamphlets, and plans of construction projects.
Creates presentations for University Leadership and outside visitors for construction projects.

LSU Health New Orleans is committed to leveraging diversity as an educational resource and an institutional core value. We seek candidates who will contribute to a climate where students, faculty, and staff of all identities and backgrounds have equitable access and success opportunities. As an equal opportunity, affirmative action employer, we welcome all to apply without regard to race, color, religion, age, sex, national origin, physical or mental disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

The Office of Property and Facilities Management, under the leadership of the Assistant Vice Chancellor, is responsible for the planning and administration of all property and facility operations and maintenance for LSU Health Sciences Center – New Orleans. The office provides oversight of the planning of space and property, capital budgeting, construction management, and building management to include renovations, maintenance, and repair of University buildings and facilities; and the provision of utilities, grounds care, custodial, trash collection, recycling, and other services.

Apply at: https://lsuhsc.peopleadmin.com/postings/17525

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Senior Project Manager- Onsite

The Senior Project Manager proactively manages the design, engineering, legal, other professionals engaged in the planning, design and construction efforts necessary to implement large and small projects in the University’s capital and maintenance programs for repair, renovation, improvement and new construction of facilities and major equipment. They are responsible for overseeing the planning and implementation of an entire project through budgeting, hiring team members, sourcing suppliers and planning the project release.

In late 2023, Villanova announced it would take over the campus and physical assets of nearby Cabrini University. This integration adds approximately 110 acres and nearly 1 million square feet of improved space to Villanova, to be reimagined through further master planning. In 2024, Villanova unveiled a new 10-year Campus Master Plan. This plan aims to enhance Villanova’s existing strengths and create an environment that supports academic rigor and student success in all its forms. Key projects in this plan include a new library (currently under construction), a new welcome center (in the design phase), and various additional new construction or renovation projects.

Villanova is a Catholic university sponsored by the Augustinian Order. Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.

Duties and Responsibilities

The Senior Project Manager duties include but are not limited to planning, and developing a project idea (creative), assembling, and managing consultants required for the project (organized), monitor the schedule for progress and set deadlines, solving issues that arise, managing the budget, quality and safety of the project, ensuring stakeholders satisfaction and communicating clearly up and down the chain of command of all assigned projects.

Senior Project Managers are expected to manage larger or otherwise more complex projects with a high level of self-sufficiency and limited need for oversight and direction. Sr. Project Managers are also expected to mentor, train, and assist less experienced project management staff. Many of the projects will be completed in occupied facilities, so very close coordination will be required with the Schools and Departments. Responsibilities include representing Villanova to outside government entities such as Radnor Township, SEPTA, Penn DOT, etc. and making presentations to senior leadership, community groups and township boards and committees.

Additional Responsibilities:

• Proactively manages the completes design and construction efforts of assigned capital projects, both large and small. Responsible for client satisfaction, planning, programming, budgeting, scope definition, selection of design consultants, management of the design process, competitive selection of contractors, supervision of the construction contractor throughout the construction phase, quality assurance, and communications up and down the chain of command.
• The Senior Project Managers will take part in the Township approval process, including management of the required documentation effort, attending meetings and presentations to various Township Boards and Committees.
• Oversees the efforts of the Project Support Team in the design of small renovation projects and the administration of project bidding and budget management, including the specification of materials and equipment for select projects.
• Recommends approval/disapproval of change orders and processes contractors’ and vendors’ invoices, insurance certificates, etc. associated with design and construction contract management.
• Keeps informed and up to date with codes and ordinances to assure project compliance, including management of the efforts required to obtain certificates of occupancy.
• Assists the AVP in the preparation of the annual Capital Renewal Plan and Budget.

Minimum Qualifications

B.S. required in civil, electrical, mechanical engineering, construction management or Architecture or similar degree. Commensurate experience of 15 years or more may substitute for a technical degree. Minimum of ten (10) years’ experience in the planning, estimating, and supervising of construction and renovation activities. PE License or RA License desired.

Preferred Qualifications

• Superior communication skills. Ability to establish and maintain good working relationships with university staff (administrative, faculty and staff clients), vendors, contractors, and with the local township (and other regulatory) authorities.
• Working knowledge of CAD, computer scheduling (e.g., MS Project or spreadsheet programs (preferably MS Excel), database programs, BlueBeam Revu, and PowerPoint at a minimum.
• Required to have a personal cell phone and provide the contact number to all managers and co-workers so that they may reach you when you are out of the office during normal working hours and in case of emergency.

Physical Requirements and/or Unusual Work Hours:

Exposure to noise, confined spaces, dust, dirt, and the outdoor elements. Must be able to climb ladders, to bend and reach and to lift up to 60 pounds.

Number of positions supervised:

In house Project Mangers, Jr Project Managers and Project Engineers as well as outside contractors, design professionals and other consultants required to complete a project.

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