Job Express: Week of July 1, 2024

Learn more about APPA’s Job Express career center, including how to post openings (discounts for APPA members) and the benefits of our featured listing option.

General Administration & Management

Operations & Maintenance

Energy & Utilities

Planning, Design & Construction

Villanova University seeks a highly motivated leader with exceptional strategic, operational, and interpersonal skills and broad domain expertise to join its leadership team as Vice President for Facilities Management.

The Vice President, Facilities Management (VPFM) leads a multifaceted facilities organization with primary responsibility for the stewardship of the University’s physical assets. Reporting to the University’s Executive Vice President, Roger Demareski, the VPFM will collaborate with senior academic and administrative leaders to advance Villanova’s mission and strategic plan by providing best-in-class facilities development and management services. The VPFM plays a leadership role in supporting the University’s teaching, research, and student life activities and provides strategic direction for all major facility projects including master planning, design, construction, and implementation. The VPFM is responsible for developing and staffing an integrated, strategically aligned facilities organization that demonstrates a commitment to excellence and service in all it does. Through the senior staff of Facilities Management, the VPFM is responsible for the performance of approximately 230 employees and for the management of a $25 million annual operating budget.

The VPFM must have the ability to collaborate well and supportively, with strong interpersonal skills, to build trust, cultivate understanding, personally exemplify a customer service orientation, and foster and maintain good working relationships with varied and diverse constituencies, including the President, Provost, senior leadership, campus administration, faculty, staff, and community stakeholders. The ideal candidate will be a collaborative executive who brings confidence and humility to the task of leading a large service organization in support of the University’s mission. This candidate will have broad and deep design, capital planning, construction management, and facility-management expertise, strong communication and relationship skills, a commitment to transparency and service, and the vision and leadership capacity to enable the Facilities organization to manage the broad and evolving range of its responsibilities and expectations. The ideal candidate will demonstrate the capacity to lead a large, complex organization through significant change.

For the full list of responsibilities, essential duties, and qualifications, please read the full position description here.

Villanova University has retained Opus Partners to support this recruitment. Katie Dean, Partner, and Thomas Lapierre, Senior Associate, are leading the search. Confidential inquiries, applications, and nominations can be sent to thomas.lapierre@opuspartners.net. Required application materials include a resume and cover letter.

Villanova is a Catholic university sponsored by the Augustinian Order. Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.

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Purpose

To perform elevator inspection as required by federal, state and local statutes and requirements. 

Job Description

• Inspects and certifies elevator equipment, platform lifts, and escalators for safe operating conditions, proper installations, and the need for future modifications that are applicable within federal, state, and local codes and regulations. Documents all findings and advises management or service coordinator on the recommended actions and solutions.
• Files the records and reports with the appropriate government agency. Provides follow-up verification for repair and maintenance work that has been performed. Witnesses and certifies acceptance inspections and tests on all newly constructed and renovated elevators to the applicable codes.
• Maintains a database for elevator equipment, platform lifts, and escalators. Assists in developing and implementing a preventative maintenance program for elevators and auxiliary equipment. Participates in developing specifications for new construction and remodeling projects. Provides assistance in budget projections. Performs on-site maintenance audits. Interprets and evaluates data from remote monitoring systems.
• Reviews and evaluates elevator equipment performance history. Attends meetings with vendors to evaluate elevator equipment. Attends all meetings and/or certification seminars to maintain credentials as an American Society of Mechanical Engineers Qualified Elevator Inspector (ASME QEI-1 certification) and Texas Department of Licensing & Regulation (TDLR) state Elevator Inspector License. Drives UT vehicle. Maintain a State of Texas driver's license and an acceptable driving record required by UT System Policy UTS157.
• Knowledge of hazards and safety practices of the trade. Ability to read architectural, installation, and electrical drawings, including hoist ways and machine room layouts and details related to the design and construction of equipment as specified in ASME A17.1, A17.5, A18.1, QEI-1, NFPA 70, NFPA 13, and the building codes.
• Performs other related functions as assigned. Periodically attends staff meetings. Attend safety training or meetings. Attend plant operation and maintenance training courses. Training certification required within 18 months. Required to carry University cell phone during work and on-call hours.

https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Elevator-Inspector_R_00033524

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Assistant Vice President of Facilities Services and Maintenance

Full-Time: 40 Hours Weekly

Anticipated Pay Range: $180,000 - $215,000

For more information or to apply, please visit the Chapman University website at the following link -https://chapman.peopleadmin.com/postings/34340

Job Description Summary:     The AVP of FSM leads the development and implementation of thoughtful and robust plans for Chapman University’s building operations program and deferred maintenance program. Under direction from the VP of Facilities Management, The AVP works closely with university leadership to establish multi-year plans and budgets for short and long-term maintenance of all Chapman University buildings. The AVP works closely with the VP of Facilities Management, university leadership, and others, as needed, to track deferred maintenance, propose multi-year funding solutions to address it. As needed, AVP may serve as a resource to the Board of Trustees’ Real Estate and Campus Development Committee and their Finance Committee in relation to the responsibilities of the position.

The AVP collaborates closely with the VP of Facilities Management in the development and implementation of plans, guidelines and policies for the respective areas under the AVP’s purview. The AVP oversees and directs the maintenance of buildings, the equipment in buildings, the University’s deferred maintenance program, the building operations aspect of energy conservation and sustainability programs, the repair and renovation of campus buildings, compliance with federal, state and University codes and regulations, and the staff assigned to these functions including the custodial services, landscape, mechanical, and all other Facility support service contracts. The AVP stands in for the VP of Facilities Management when the VP is out-of-office.

Required Qualifications:        

• Bachelor’s degree in Building Sciences, Architecture, Engineering, Facilities Management, Operations Management, Construction Management, or related field
• A minimum of 8 years of direct supervisory experience in a higher education setting
• A minimum 10 years of facility operations experience in a higher education setting

Preferred Qualifications:

• Master’s degree in Building Sciences, Architectural Engineering, Facilities Management, Operations Management, or related field
• Some hands on experience in a higher education setting with landscape & grounds programs, custodial programs, building trades, and/or recycling programs
• Minimum years of experience are while working in a private higher education institution
• APPA CEFP (Certified Educational Facilities Professional) IFMA Facility Management Professional

Knowledge, Skills & Abilities:

• Knowledge of building operations dealing with housekeeping, general trades, HVAC, landscaping and grounds, and engineering
• Knowledge of recycling programs
• Ability to effectively communicate verbally & in writing not only with staff, but with deans, directors, department heads, vice chancellors, faculty, trustees and etc.
• Ability to manage multiple priorities simultaneously, with the ability to both think strategically while successfully managing and improving daily operations

CEFP preferred.

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Full Time   40 hours   Range URG 119   

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Maintenance Project Assistant - 24000144

Georgia State University

The Maintenance Project Assistant develops, manages, and executes small to medium maintenance and facilities projects. This position may be required to work evenings and weekends.

Position Responsibilities:

• Develops, manages, and executes small projects in coordination and with permission from Supervisor. Tracks compliance and completion of projects; Supervises contractors and temporary staff on projects; Assists with regular facility maintenance tasks as needed and requested by Supervisor, including equipment maintenance, basic plumbing, electrical, drywall repair and painting; Assist with regular installation of accessories such as blinds, shades, screens, filters, etc.
• Assists the Graduate Assistant for Inventory in managing and tracking main and remote storerooms, tool rooms, chemical storage, etc.; Assist with Summer Inventory team supervision.
• Maintains tool room and supplies in all buildings.
• Manages laundry facilities including contracted student laundry service provider and other standalone equipment and installations; Monitor on-line reporting system and insure service and repair requests are followed up.
• Monitors and repairs minor problems with maintenance and custodial tools or machinery.
• Create reports and gather Environment Protection Agency (EPA) data records for Safety and Risk Management.
• Perform other professional duties assigned.
• Attends and participates in regular unit and departmental meetings.
• Participate in departmental committees, interview processes, and training.

Minimum Qualifications:

• Bachelor’s degree in a related field, or a combination of education and experience in skilled trades, facilities and/or building management, and maintenance project management.

Desired Qualifications:

• Knowledge of GSU policies and procedures.
• Ability to work independently.
• Ability to communicate effectively verbally and in writing, particularly using Excel and Word.

For full job description and to apply, visit https://gsu.taleo.net/careersection/2/jobdetail.ftl

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Facilities Management at CU Boulder encourages applications for a Project Manager! This position functions as a University representative to the campus community for small to large construction and renovation projects, determining the scope of work, estimating and cost control management, giving instructions to hired consultants and contractors for the timely alteration, modification, maintenance, and repair of campus buildings. As the University representative, the position develops, manages and analyzes budgets and master schedules. Projects will be conducted within Facilities Operations Trades Services or outside contractors/vendors.

This will be a primarily in-person position. 

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

What Your Key Responsibilities Will Be:

Project Development

• Meet with campus building clients to review proposed improvements and meet or exceed customer expectations. Communicate frequently with client to achieve customer satisfaction. Develop project scope statements in consultation with clients and other project personnel such as architects and engineers. Coordinate with campus partners.

Project Schedule and Budget Management

• Evaluate scheduling needs, compile data from numerous sources and develop a master project schedule for projects. Monitor schedule and make adjustments to deliver project on time. Determine when additional effort is required to keep the project on schedule and yield authority to take action if work falls behind. Prepare budget estimates to give clients magnitude of cost for proposed renovation work. Responsible for fiscal management of the project budget and sole discretion of adjusting budget for maximum effectiveness. Negotiate costs of services with consultants, contractors, and suppliers. Maintain a budget worksheet and update status on a regular basis.

Contractual Agreements

• Solicit proposals or qualifications; create and negotiate mutually acceptable terms and conditions; prepare consultant and contractor contracts; obtain appropriate approvals; amend contracts as applicable; and monitor activities of contractors and consultants for conformance to contract terms and conditions. Make consultant selections based on State rules and regulations, ensuring the best team is selected.

Bidding and Construction Administration

• Supervise document preparations for bidding and lead construction phase of projects. Monitor project progress against project objectives. Prepare bidding advertisements to contractors, establish the criteria to be met by bidding contractors, conduct pre-bid meetings, site visits, clarify plan information, chair bid openings, determine the validity of received bids and award the contracts.
• Supervise construction activity and coordinate with the Contractor and University entities for project needs. Conduct construction meetings to review progress, clarify details, process information, update status, receive client input, relay instructions to contractors and monitor quality control issues, resolve appropriateness of requested changes so budget and schedules can be adjusted if necessary. Keep the University community informed of outages or potential disruptions. Complete contract close-out.

Design Administration

• Monitor project progress against project objectives. Conduct design meetings with clients and consultants to complete drawings, contract documents, budget reviews, and schedules for the proposed project. Analyze and circulate information to campus departments for review and comment. Review or inspect work product regularly, identifying variances between planned and actual project objectives, identify problem areas of concern and determine necessary corrective measures, communicate project progress to all parties.

Dispute Resolution and Safety

• Mediate disputes and resolve discrepancies by hearing arguments from all parties and various perspectives. Evaluate complex issues, determining which require approval from a higher authority, coordinating with their supervisor as applicable. Review change requests from consultants, clients, and contractors, verifying applicability, often negotiating final cost and time requests. Seek consensus regarding disputes or different requirements among client requests, building code requirements, and state and university requirements.
• Actively participate in safety meetings. Follow safety policies, procedures and guidelines, and adhere to Standing Operating Procedures for assignments and use of equipment. Participate in and finish safety trainings. Report potential safety hazards, mistakes, accidents, or procedural violations.

What We Can Offer:

The salary range for this role is $71,000 – $81,253.12 annually.

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

What We Require:

• Bachelor's degree in construction management, architecture, architectural engineering, construction engineering, civil engineering, mechanical engineering, electrical engineering or related degree. Experience can substitute for the bachelors' degree on a year for year basis.
• Three years of construction project management experience in the alteration, modification and remodel of small ($2K) to large ($1M) renovation projects for institutional or commercial buildings which needs to have included at least one year experience in planning/cost estimating work.
• Must have a valid driver's license.

Special Instructions:

Please apply by July 8, 2024 for consideration.

Note: Application materials will not be accepted via email. To apply, please submit an application through CU Boulder Jobs at: https://jobs.colorado.edu/jobs/JobDetail/?jobId=57489.

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Coordinator, Safety & Quality Assurance, Facility Operations

Job Req ID : 112239

Specific Duties & Responsibilities

• Reports to the Associate Director, Engineering and Utilities.

• Oversees the Safety and Quality Control programs supporting the Facility Operations team and their work.

• Supports development of: JHFRE Safety and Quality Control policies and procedures providing scope and goals direction for JHFRE Shops and supporting vendors.

Essential Job Functions

• Along with the Associate Director, responsible for supporting and maintaining a safe, high quality, service oriented, professional Facility Operations department with an engaged staff and vendors performing at their highest level in a workplace environment where they feel empowered, respected, trusted and valued.

• Provides expertise on matters related to safety quality assurance processes and specific issues, and acts as a resource for all Facility Operations team members on safety and quality control programs established for Facility Operations services and projects. Day to day tasks either managed or accomplished for each assigned project directly may include:

• Attend appropriate team meetings regularly and participate in coordination activities.

• Assure JHFRE Shops and/or outside vendors have established and maintain a QA/QC process and reporting and review same on a regular basis for proactive open items timely completion.

• Review manufacturer’s installation guidelines and verify in the field for compatibility and compliance of product installation. For example: Exterior envelope, roofing and waterproofing systems, components, and product compatibilities.

• Field oversight of project consultants / inspectors such as Waterproofing, Special Inspection, Geotechnical, Acoustics, Systems Commissioning. Assure Constructors’ tracking of associated Consultant Field Observation Reports, required actions and timely completion of same.

Special Knowledge, Skills & Abilities

• Ability to support a quality control and safety program with a project portfolio of varied typology, budget size, and schedule requirements.

• Understanding of incident/accident procedures with the ability to mitigate fines and legal concerns.

• Personal commitment to high-quality and safety standards.

• Strong interpersonal skills and the ability to foster a culture of high standards in the areas of safety and quality control.

• Ability to identify problem safety & quality issues and implement a solution to resolve them.

• Collaborative, inclusive, consensus-building management style.

• Ability to build and sustain positive and collaborative working relationships with a wide range of constituents.

• Extensive customer service skills.

• Ability to coordinate and prioritize tasks, resolve detailed problems, negotiate solutions, and prioritize work to ensure resources are employed appropriately.

• Commitment to the mission of the University, customer service, and best practices in delivery of work.

• Understanding of commercial building construction/maintenance projects and process

• Ability to work with minimal supervision.

• High attention to detail with strong organizational skills.

• Proficient with Microsoft Office: Outlook, TEAMS, Excel, Word

Please visit this link to see the full details : https://applytab.io/appa347100

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Description

The University of Tennessee, Knoxville, seeks applications for the position of Director of Academic Infrastructure, based in the Office of the Provost.

• The position provides the Provost’s Office and academic units with extensive analysis, guidance, and coordination related to academic infrastructure, in the context of the university strategic plan, campus master plan, capacity needs, and institutional goals.
• The position works with multiple campus offices to analyze academic space and infrastructure needs and priorities. 
• The position provides guidance, analysis, and recommendations to the Office of the Provost on utilization of space, prioritization of needs for instruction and research, and projections on future space needs, infrastructure, and classroom technology.
• The position serves as the central point of contact in the Office of the Provost for colleges and other academic units on their infrastructure needs, acts as an advocate for academic space needs, and leads coordination and communication on projects that affect colleges and academic units.

Required Qualifications & Education

• Requires a bachelor's degree and six years of relevant experience
• Space management experience, including planning and design
• Experience with process analysis and improvements
• Experience related to architecture, engineering, business, project management

Knowledge, Skills, and Abilities (required)

• Technical knowledge in architectural or a construction related engineering discipline
•  Ability to conduct strategic planning: plan, organize, and collaborate with partners, stakeholders and external design teams
• Strong teamwork and collaboration skills
• Ability to understand building/room types and uses, space management procedures, and priorities in higher education
• Knowledge of generally accepted architectural, planning, and construction principles and practices as related to public works and institutions of higher education and schools

Preferred Qualifications & Education

• Master’s degree preferred
• Project Management Professional (PMP) certification preferred
• Space management experience in higher education, including planning and design
• Experience with academic processes and infrastructure, including budgeting, course scheduling, and additional administrative processes
• Experience working with university or college administration

Knowledge, Skills, and Abilities (preferred)

• Knowledge of higher education space management systems
• Ability in building diverse leadership and work teams and meeting performance standards
• Ability to work effectively with faculty, college leadership, central administrators, and personnel and leadership in partnering non-academic units

UT is the state’s flagship research university. A campus of choice for outstanding undergraduates and a premier graduate institution, UT has approximately 36,000 students and 8,000 employees. As a land-grant university, the institution fulfills its access mission through a commitment to excellence in learning, scholarship, and engagement.

For complete job description and instructions for how to apply, please follow this link:

https://ut.taleo.net/careersection/ut_system/jobdetail.ftl?job=240000011U&tz

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Job Summary:

Join the vibrant and highly skilled Capital Project Delivery team at the University of Wisconsin-Madison as a Project Manager. The Capital Project Delivery team is responsible for managing UW-Madison's medium to large capital projects.

Project Managers take on the responsibility of ensuring projects meet the customer's needs by skillfully navigating the wide array of tasks and responsibilities and bringing projects within scope, on schedule and in budget. We deliver projects using a team comprised of Architect/Engineer consultants and general contractors selected through state mandated processes. 

Project Managers are offered a generous benefits package, including over five (5) weeks of combined vacation and personal holiday per fiscal year, participation in the Wisconsin Retirement System pension system, and competitive health/dental/vision plans.

We encourage you to apply to become part of our team and help transform our built environment and provide excellence in facilities services for our university community.

Qualifications:

Required:
- For an entry level applicant, a minimum of two (2) years of relevant hands-on experience leading or assisting the delivery of capital projects.
- Demonstrated experience assisting projects across the phases of a capital project including initiation, planning, design, execution and hand-over with an emphasis delivering functional use or benefit of the space to the user/customer/business unit.
- Blended set of skills in technical project management, problem solving, and interpersonal intelligence
- Ability to think critically and strategically
- Ability to handle multiple responsibilities and to independently organize and coordinate diverse activities effectively
- Demonstrated commitment to provide a high level of customer service

Preferred, for more senior level positions:
- Seven (7) years or more of relevant hands-on experience independently leading the delivery of multiple high complexity capital projects simultaneously within a large and complex organization.
- Demonstrated experience independently leading projects across all phases of a capital project including initiation, planning, design, execution and hand-over with an emphasis delivering functional use or benefit of the space to the user/customer/business unit.

Learn More & Apply:

To learn more about and apply to the Project Manager positions, please visit the hyperlinks below:

Project Manager – Capital Projects (engineering tract)

Project Manager – Capital Projects (architecture tract)

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