Job Express: Week of October 23, 2023

Learn more about APPA’s Job Express career center, including how to post openings (discounts for APPA members) and the benefits of our featured listing option.

General Administration & Management

Operations & Maintenance

Planning, Design & Construction

To apply for this position, please visit: https://jobs.wisc.edu/jobs/apprenticeship-program-manager-madison-wisconsin-united-states 

The Apprenticeship Program Manager will play a vital role in developing and expanding the trades apprenticeship program with the University of Wisconsin-Madison's Division of Facilities, Planning & Management (FP&M).

The Apprenticeship Program Manager must have strong leadership skills, project management expertise, knowledge of the building trades, and a creative approach to arriving at solutions. A key aspect of this role will be developing relationships with training providers (Unions, Trade Schools, Technical Colleges) and the State of Wisconsin Department of Workforce Development. The incumbent in this role will also develop strategies to recruit apprentices in multiple trades. Additionally, this position will provide support and guidance to apprentices, mentors, and supervisors to track progress and resolve challenges with program operations. The Apprenticeship Program Manager will represent the trades apprenticeship program to senior leadership, and will develop metrics and briefs to communicate program status.

More about the trades apprentice program at FP&M:
The purpose of each program is to build our talent pipeline with an employer-driven model that combines on-the-job-training and learning along with classroom instruction. The goal is to recruit, train and prepare skilled and diverse talent to work for UW-Madison as a Journey Worker in their designated trade.

Responsibilities:

Manages a program and/or programmatic activities. Initiates, develops, and implements operational services that support a defined project, program, work unit, or function to advance program goals and objectives. May supervise staff and/or approve unit expenditures.

• 30% Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
• 20% Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
• 10% May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• 25% Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
• 5% Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
• 5% May assist in the development and monitoring of the unit or program budget and approve unit expenditures
• 5% Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors

Qualifications:

Preferred: 
- Five (5) years of training and project management experience
- Knowledge of building trades

Required:
- Leadership experience
- Adept at creatively solving problems
- Excellent interpersonal, verbal, and written communication skills

Salary:

Minimum $70,000 ANNUAL (12 months)
Depending on Qualifications
The minimum salary for the position is $70,000 but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.

Please contact Emma DeGan at emma.degan@wisc.edu if you have any questions. 

The deadline for this position is November 12th 2023 at 11:55PM CST

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The Department of Student Housing at the University of Mississippi is seeking an experienced professional to fill the role of Associate Director of Student Housing for Facilities. This position manages and directs the leadership and administration of maintenance, facilities, custodial services, and project management for the Department of Student Housing for approximately 5,600 students, which includes thirteen residence halls, two apartment communities, two residential colleges, and one warehouse. Reporting to the Assistant Vice President for Student Affairs and Director of Student Housing, the Associate Director is a critical strategic partner in short and long-range planning, the development and prioritization of facilities projects, and determining facilities needs by tying together ongoing maintenance and facility improvements and long-term project development with safe, reliable, clean, and functional spaces for students. This position cultivates strong, collaborative partnerships with key stakeholders and departmental leaders on planned facility improvements and long-term construction projects toward prioritization of Student Housing facilities' needs. The Associate Director for Facilities supports the student experience and mission of the Division of Student Housing through analyzing risks and outcomes, identifying services that add value, considering life safety and security factors, and identifying strategic solutions to advance departmental needs.
 

Essential Functions
A successful Associate Director of Facilities will perform several essential functions including:
1. Serves as a member of the senior housing leadership team and provide effective leadership, supervision, and guidance to a team and area priorities; foster a cooperative work environment and provide guidance, training, supervision, and development for staff members.
2. Have and utilize a thorough knowledge of maintenance services, safety practices, and inventory management to lead all facilities-related activities to find creative long- and short-term solutions that enable continuity, avoid impact on operations, provide clean and functional spaces, and expedite the needs of the Department.
3. Demonstrate exemplary customer service to manage complex facilities issues and help foster strong partnerships with key stakeholders and students.
4. Demonstrate solid decision making, critical thinking skills, ability to establish and manage multiple priorities to meet deadlines.
5. Utilize exemplary interpersonal and communication skills.
6. Develop and implement short and long-range goals.
7. Be available and respond to emergencies 24 hours a day, when needed.
8. Monitor, evaluate, and assess facilities operations and implement data-driven decisions.
 

Minimum Education/Experience
Education: Bachelor's degree from an accredited college or university in Higher Education, Business Administration, Management, or a related field.

AND
Experience:
Five (5) years of progressive experience related to the above-described duties.

The salary range for this position is $89,063 - $126,277 and final pay will be determined based on experience and education of the candidate. 

EEO Statement

Please apply at careers.olemiss.edu

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The Facilities Management department at Sacramento State is seeking a Director of Administration to join our team! The Director provides oversight of all financial activities related to budget, accounting, contracts, procurement, information technology, human resources and customer service in support of 200+ staff with 3 functional areas: Planning Design & Construction, Physical Plant & Building Trades and Grounds & Custodial Services. When fully staffed, the Facilities Administration department consists of 11 staff, 2 managers and 15 student assistants. The Director manages the development and on-going administration of the approximately $12M (with cost recovery) departmental operating budget, as well as trust funds, special allocations and capital construction budgets that vary between $100k and $200 million annually.

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world.

This position will be open until filled with a priority application date of Sunday, October 29, 2023 @ 11:55pm PST. 

Please review the job posting at https://careers.csus.edu/en-us/job/532806/director-of-administration #532806.

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Summary:

Is responsible for providing strategic leadership and the planning, organizing, coordinating, directing and controlling of all operation functions as well as the fire and safety programs. Is responsible for all physical facilities; operations and major maintenance budget; supervision of personnel; supervision of new construction and remodeling of facilities; routine and preventative repair and maintenance; custodial and supporting services of facilities; and systematic inspection, planning, and accomplishing repairs to facilities, equipment, and grounds. 

Essential Duties:

• Plans, directs, and supervises all aspects the maintenance, repair, and alteration of buildings, underground utilities; custodial services, grounds and landscaping layout and maintenance; transportation including motor pool maintenance and operations, hazmat collection and removal; shipping and receiving; mail operations; and prepares and coordinates with the vice president of administrative services, administration and finance, the district maintenance and development plans and funding requests.
• Confers with administration and advises as to the practicality and cost of maintenance and construction work; primary college liason who consults with contractors, architects and vendors and oversees the bid process for work contracts to ensure compliance with college and public purchasing rules; inspects contract work and recommends approval of payment including final acceptance upon completion of work; as the administration’s representative on construction projects, supervises the ongoing inspection of construction projects and inspections on College construction projects including but not limited to reinforced concrete, masonry, and structural steel construction, plumbing, electrical, painting, heating and air conditioning, and other systems to ensure that construction complies with plans, specifications, contract documents, and applicable building codes, ordinances, and regulations; and notifies commissioned architects, engineers and appropriate college officials of any materials or workmanship which do not meet specifications.
• Provides administrative, technical direction, supervision, and assists in developing training for Facilities employees.
• Responsible for all aspects of personnel management of the department including hiring, terminations, disciplinary actions and performance management. 
• Maintains the repository for all plant blueprints and drawings. Maintains central key and access controls for the facility. Updates floor plans to show physical changes.
• Ensures the proper upkeep, appearance, condition, security, and adequate fire and safety of all campus buildings including but not limited to heating, ventilation, lighting, cleanliness, sanitation, parking areas, sidewalks, walkways, and grounds.
• Oversees the coordination of work orders to ensure the timely and adequate accomplishment of projects.
• Coordinates the purchase of necessary supplies, equipment and services from appropriate sources and maintains proper inventory control over maintenance and consumable supplies.
• Prepares, recommends, oversees, and allocates the annual budget for Facilities operations and other available project funding to ensure the efficient operation of the efficient operation of the department, controlling operational expenses at a level consistent with sound maintenance practice.
• Assures mandatory inspections and repairs of fire safety/suppression systems and that other such systems are completed, as required.
• Oversees and ensures compliance with all inspections and repairs of fire/safety suppression systems; OSHA, EPA, and ADA regulations as well as all local, state, and federal rules and regulations that pertain to the facility operations of Casper College.
• Coordinates the preparation and updates to campus space inventory lists.
• Reviews, coordinates, and updates the preventative maintenance program, the campus master plan, the facilities safety program and other facility programs through the maintenance and upkeep of records, files, controls, and procedures.

Minimum Qualifications:

• Bachelor’s degree from an accredited institution in engineering, construction management, technology, architecture, business administration or in a similarly related field plus a minimum of seven (7) years of professional experience with progressively increasing responsibilities in facilities operations. 

• Three (3) years of employee supervision experience.

• Experience with preventative maintenance programs as well as short and long-term planning and/or project management.

• Experience with reading and understanding facilities plans and specifications.

• Familiarity with facilities work order management systems and other technology.

• Demonstrated knowledge of the preparation, allocation and oversight of department and project budgets.

• Demonstrated ability to effectively communicate information in written and oral formats and to work cooperatively and collaboratively in a team environment with an emphasis on customer service.

• Knowledge and understanding of applicable laws, ordinances and codes related to the operation and safety of facilities.

• Demonstrates proven knowledge and judgment in managing large budgets and large departments of workers.

Licenses/Certificates

Valid motor vehicle license and ability to be insurable under the College’s insurance plan.

Preferred Qualifications

• Master’s degree from an accredited institution in engineering, technology, architecture, business administration or similarly related field.

• Certifications such as CEFP - certified educational facilities professional

• Administrative work experience in higher education, preferably in a community college.

To Apply:

• Application, complete with 3 references 
• Resume
• Cover Letter which indicates the position of interest and addresses the following:
  • The highlights of your education and experience which specifically prepare you for this position;
  • The mission of the community college and how you would contribute to the mission;
  • Your experiences in supervision either within an academic institution or within another business sector; and
  • Leadership in a complex organization such as Casper College.
  • Apply HERE
•  

CEFP preferred.

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Are you a skilled and experienced facilities management professional looking to make a significant impact on a dynamic university campus? Boise State University is seeking an Assistant Director of Facilities Maintenance to join our dedicated team. As the Assistant Director, you will play a key role in maintaining and enhancing the physical infrastructure that supports our vibrant academic community. In collaboration with the Associate Director for Facilities, you will lead a team of skilled technicians and craftsmen, overseeing the day-to-day operations of our facilities and ensuring a safe, efficient, and well-maintained campus environment for housing residents. If you have a passion for facilities maintenance, a proven track record of attention to detail, project management, and creating and sustaining a culture of accountability, we invite you to apply for this exciting opportunity. Join us at Boise State, where you'll find a community of innovation, inclusivity, and excellence.

Position Summary

This position has the responsibility and oversight of facilities management and project construction, including maintenance, trades, custodial, and grounds for a division or college building(s). Serves as lead for capital project management and related projects. Supervises staff including student employees. Manages facility services, custodial services, safety and security programs.

Department Overview

Housing and Residence Life manages approximately 750,000 square feet of residential living space serving over 2500 students at any given time. Our Facilities department is Customer Service focused with the goal of providing a safe and welcoming environment for our students to live, learn, and prosper in.

TO REVIEW THE COMPLETE JOB DESCRIPTION AND APPLY ONLINE, VISIT: https://jobs.boisestate.edu/en-us/job/497973/assistant-director-of-facilities-maintenance

Deadline: October 27, 2023

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JOB PURPOSE/REASON:

To lead engineering and asset management branch which provides engineering support for CCSD facilities, CCSD design criteria management, management of CCSD facility assets and assigned sustainment, restoration and modernization projects.

REQUIRED QUALIFICATIONS:
Bachelor's Degree, Professional Engineer License 

EXPERIENCE & TRAINING:

• Five years or more of experience in facility engineering in design, design management and/or engineering management. 

• Three years or more of experience in management of facility code compliance. 

This is an exciting opportunity for a skilled Engineer to join our team and make a significant impact in the field of maintenance, operations, energy and construction management. We offer competitive compensation packages and opportunities for career growth. If you have a passion for engineering, sound judgment, and a desire to manage inventory of assigned engineering projects, we would love to hear from you. Apply now!

Salary: $66,124.00 - $117,657.00 per year

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Retirement plan
• 401K

Interested candidates are encouraged to apply online at http://www.applitrack.com/ccsdschools/onlineapp/

• Click on Facilities & Maintenance under vacancies.

• Scroll down to Engineering & Asset Management Officer.

• Click the Apply tab to the right.

• Begin the application process.

Please dial (843) 566-1919 for assistance with the hiring process or to answer any questions that you have about job opportunities.  Thank you!

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General Summary: 

The Facilities Department seeks a dedicated, experienced full-time Maintenance Supervisor for immediate hire. The ideal candidate will possess a strong facilities maintenance background including at least 2-3 years of supervisory experience, as well as deep working knowledge of HVAC systems and repairs. A strong candidate will also have working knowledge and experience in the electrical, plumbing or mechanical fields. The Maintenance Supervisor will be responsible for managing three technicians and work closely with other operational teams to maintain high building standards, oversee daily project management and continue to improve practices and standards.

Essential Duties:

• This is a hands-on managerial position;
• Coordinates and supervises the quality control of the Maintenance Department
• Schedules and supervises Maintenance Department personnel including performance evaluation oversight and delivery;
• Assists in solicitation of maintenance, remodeling, and renovation work by contractors and assists in quotation evaluation.
• Assists in supervision of contractors performing work in the School;
• Maintains web-based maintenance work-order system; establishes priorities and communicates consistently with all faculty and staff regarding status of requests;
• Remains open and flexible to personal schedule adjustments based on daily need;
• Researches, plans, coordinates and tracks all training needed for the entire Maintenance Department including training required by NYC and NYFD as well as training needed for the specific needs of existing facilities. Strategically plans for keeping all employees well trained for facility knowledge and safety;
• Supervises and controls the operation of HVAC management system including daily and special event scheduling;
• Provides assistance to the Director of Facilities as needed; and
• Performs related duties as assigned.

Education and Experience:

A high school degree or equivalent is required. Must possess a minimum of six years of similar, professional maintenance experience, preferably in New York City, with a familiarity of local rules and regulations. Two years of professional management experience required.

 Special Requirements:

• Must be able to complete a background check
• Must be able to attain during Introductory Period:
• NYFD Certificate of Fitness S-95
• NYFD Certificate of Fitness S-12
• NYFD Certificate of Fitness S-13
• NYFD Certificate of Fitness F-01
• NYFD Certificate of Fitness F-03
• NYFD Certificate of Fitness P-98

 Knowledge, Skills and Abilities:

• Ability and willingness to participate fully in a dynamic day school located in New York City;
• Organizational and supervisory skills;
• Knowledge of various disciplines of facilities maintenance procedures;
• Excellent communication skills; fluency in Spanish a plus;
• Proficiency in computers and related technology, including email, spreadsheets, and web-based research skills;
• Ability to multitask, keep calm under pressure and treat everyone with respect;
• Displays curiosity, a positive attitude and flexibility
• Ability to follow all policies and procedures of the School as written in the employee and parent handbooks

Interested applicants should apply on Collegiate School's website: 

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=acc65abd-9129-4615-92c7-4c26ab8c791a&ccId=19000101_000001&jobId=462180&lang=en_US

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Assistant Vice Chancellor - Planning and Design

University of Tennessee, Knoxville

Department Information:

The Facilities Services Department is the largest non-academic department on the University of Tennessee, Knoxville campus and is responsible for the basic operation, continuous maintenance, renovation, and capital project oversight of most facilities on the main and agriculture campuses. These campus facilities include roughly 290 buildings, a little over 16 million square feet of space, more than 900 acres of land, electrical substations, and a central steam plant.

Summary:

The Assistant Vice Chancellor over Planning and Design is a key management position within the Facilities Services department with direct oversight of the Design and Space Planning and Management offices. This individual will be responsible for campus planning and construction design, including providing strategic coordination and administrative oversight to campus facility planning and the development of long-range strategies to meet the needs of the University. They will also be responsible for implementing and maintaining the Institutional and Campus Master Plans in support of the University’s academic, research, and public service and impact mission. This individual will be the Facilities Services liaison with other University departments in identifying Real Estate acquisition requirements and will represent the University and the Board of Trustees in coordination with the UT Systems Office of Capital Projects and other UTK communities with respect to construction design and space management.

Duties/Responsibilities:

• Provide strategic coordination and oversight to campus facility planning and the development of long-range strategies to meet the needs of the University and for implementing and maintaining the Institutional and Campus Master Plans
• Provide leadership and direction for initiative and policy development for campus master planning activities, design standards, and space management activities.
• Coordination of University efforts to assure that facility and space needs are being met, supporting compliance and aspirational efforts associated with accessibility and inclusion as well as ensuring that the direction of capital project program planning is integrated with long-range physical planning
• Develops a strategy that builds upon the Campus Master Plan and guides decisions and direction for the university as to how it develops, acquires, manages, partners, and activates real estate and land holdings outside of UTK’s campuses
• Responsible for space planning and management strategy for UTK, in coordination with UTK leaders outside of the Division of Finance and Administration
• Oversee space data inventory, space planning and needs assessments, and space allocation processes.
• Manage Architect/Engineer selection process and the subsequent development and tracking of designs for construction, alterations, additions, repairs, and demolitions
• Develops plans that are affordable and fiscally responsible, administers the annual planning and design operating budget, and prepares financial analysis and documentation
• Develops and cultivates partnerships and other community relationships beneficial to the property and space needs of the University
• Fosters a positive relationship with members of local communities, including community groups, local developers, regulatory and enforcement offices, and City and State Agencies
• Participates in professional associations and campus programs and committees
• Establishes organizational direction and leads management staff to develop and implement strategies designed to achieve operational goals that efficiently use assigned resources
• Recruits and retains a diverse workforce and fosters a positive work environment where diversity is valued, respected, and celebrated
• Upholds the principles of inclusiveness, diversity, dialogue, collegiality, respect, knowledge, integrity, learning, awareness, and responsiveness. Sets standards, goals and plans related to these areas
• Has responsibility for performance management of direct reports including workload tasking, prioritizing, evaluations, and award allocations
• May supervise or provide work direction to associate planners, assistant planners, and student assistants the performance of assigned duties

Minimum Requirements:

• Bachelor’s degree in engineering, architecture, or a construction-related technical field.
• Eight years of increasing complex experience in one or more of the areas of planning, design, or construction
• Professional Engineer or American Institute of Architecture License

Skills:

• Possess a thorough technical knowledge of construction design, space planning, building code compliance, and construction cost budgeting.
• Possess technical knowledge in architectural or a construction related engineering discipline.
• General knowledge of the Uniform Building Code, Southern Building Code requirements for educational facilities, the Americans with Disabilities Act, and other related statues.
• Ability to communicate complex strategies and initiatives to stakeholders
• Ability to engage at a strategic and transactional level, providing leadership for large-scale efforts.
• Ability to build consensus at all levels within the university to achieve a shared vision and affect change.
• Strategic planner with the ability to plan and execute upon a defined task or strategy.
• Exceptional interpersonal and communication skills
• Effective presentation skills
• Able to establish and maintain professional and personal credibility with a variety of stakeholders.

Anticipated Compensation:

Actual salary based on candidate’s qualifications and experience

Apply Directly with Resume and Cover Letter to:

https://www.helblingsearch.com/ActiveSearch-Assist-VC-Facilities-Services-Planning-Design

For additional questions, please contact:

Richard T. Nawoczynski - Senior Managing Consultant Office

(724) 935-7500 ext. 120 or ext. 112

rickn@helblingsearch.com

Trinity Miller – Facilities Services HR Coordinator

tdmiller@utk.edu

865-974-2398

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University of Missouri-Kansas City, Planning, Design, and Construction

Key Responsibilities

• Manage contracted construction projects to assure compliance with Contract Documents, laws, standards, practices, and University objectives and requirements. Maintain project cost and schedule information and continually monitor progress and status as the project design develops.
• Provide active direction to consultants and stakeholders to align deviations.
• Ensure coordination of work and communication construction of University new building construction, and/or renovation or remodel of existing University facilities
• Monitor and manage Architects and Engineers on design and construction projects, approving payments, and assuring deliverables from all parties on each project.
• Coordination with other campus departments, and non-university companies, as related to construction projects to ensure understanding of scope of work, impact of construction on departments and/or private companies (Utility companies, private businesses, or private homeowners).
• Conduct reviews of contract documents for accuracy, completeness, coordination of disciplines, conformance to industry standards, campus design standards, and building codes.
• Interpret, administer, and enforce the construction contract and all associated agreements for professional services.
• Assume primary manager of the project during the construction phase; ensure projects are completed on schedule, within budget, and in accordance with the requirements of the contract documents.
• Manage all contract budget expenditures and transactions for University construction projects.
• Monitor MBE/WBE contract compliance as it relates to the General Contractor and their Subcontractor/Material Suppliers.
• Other Duties as Assisgned

Knowledge, Skills, and Abilities

• Possesses an in-depth conceptual and practical knowledge in the CSM Operations function and begins to acquire knowledge in other related functions

• Has knowledge of best practices and concepts in the CSM Operations function and how own area integrates with other functions
• Strategically executing projects on a campus/within buildings that are occupied and in regular use
• Creating and maintaining positive relations with all the third party partners (Ex; Maintaining relationships with our third party partners preserves a stable list of partners that UMKC can work with)
• Creating and maintaining positive relations with internal clients (Ex; Clients may have desires for the scope of their project that exceed their budget. This person will strive to manage expectations and build consensus)
• Delivering projects on time and on budget (Ex; Projects are reviewed and approved by the Curators, projects that miss their scope, schedule, budget bring additional scrutiny)

Supervision Received

• Works within guidelines and policies (e.g., for assessing operations), noting improvements and efficiencies to supervisor/manager

Supervision Exercised

• Monitors staffs’ progress with respect to schedules, hours, extended time on a project, and quality of over-all product

Minimum Qualifications

• A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary
• Licensure may be required

7 to 10 years’ experience in all phases of construction is necessary, including working knowledge of building codes, regulations, and standards. Previous experience as a construction project manager. Experience with architectural design, planning and construction. 

Full time, benefits eligible

Anticipated salary range $78,000 to $85,000 and will be commensurate with education, experience and internal equity.

Open until filled, review of applications to begin immediately. 

Please apply through the UMKC Careers Portal.

If you are experiencing technical problems, please call (800) 488-5288.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement.  This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.

Why UMKC?

We offer full benefits that start day one, generous paid time off, paid winter break, and continuing education benefits. Visit our Total Rewards page to learn more. 

Also, explore the Total Rewards website to learn more about the rewards package we offer to acknowledge our employees as the university's most important resource.

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