Job Express: Week of April 17, 2023

Learn more about APPA’s Job Express career center, including how to post openings (discounts for APPA members) and the benefits of our featured listing option.

General Administration & Management

Operations & Maintenance

Energy & Utilities

Keywords:  Accounting

Accountant, Campus Projects Support

Position #101645

FBO-Accounting & Financial Support

Facilities Management

UNIVERSITY OF MARYLAND

This is a staff level position responsible for reviewing, monitoring, and reconciling Facilities Management campus construction projects and performing analyses to identify and correct data discrepancies in multiple project management and financial systems. Responsibilities include working with Project Managers and other support staff in the preparation of financial closeout documents. This position will assist in testing, implementation and coordination of new systems and processes for operational improvements.  

Starting salary range: $65,840-$82,300.  For a more complete listing of job duties and minimum qualifications, and to apply for the position, visit the university’s employment web site at: https://ejobs.umd.edu; for best consideration, apply by May 15, 2023. 

UM offers a competitive benefits package.  AA/EEO.

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The Holton-Arms School seeks a Director of Facilities to provide strategic direction, oversight and support for the management of all Holton-Arms School campus facilities and grounds. The Director will manage the regular workflow and systems of the Physical Plant in order to provide the highest quality environment for safety, wellness and learning. The Director will also manage planning, design and construction efforts for new facilities, renovations and renewal/enhancement projects.

SUMMARY: Manages all aspects of the physical plant and campus by performing the following duties personally or through a team of direct support staff and vendor partners in order to provide clean, safe, attractive, and healthy campus spaces.  Supports the School’s work in Diversity, Equity, Inclusion and Belonging.

 JOB DUTIES:

• Manages, coordinates, and exercises functional responsibility for facility management services within the campus, including building maintenance, grounds maintenance, athletic field and facility maintenance, event logistics, traffic and parking control, security, transportation and janitorial services; and snow removal.
• Works with the administration to set strategic objectives and manages the operations and staff to support the overall strategy of the school.
• Maintains consistency with best-in-class educational facility management practices in an efficient and economic manner, including financial and physical maintenance.
• Develops a facilities maintenance plan and manages service contracts and vendor relationships to ensure that contractual obligations are met and expected benefits are realized.
• Maintains effective working relationships with operational teams (such as food service and janitorial services), faculty and staff, and among facilities team, with the overall objective of enhancing the educational experience of the students.
• Fosters a strong service orientation and a culture of stewardship among team of supervisors and employees. Conducts regular meetings to review service expectations, brainstorm, and problem solve.
• Identifies training and development opportunities for individuals and the facilities and security teams, reviews performance, provides mentoring and feedback and completes other administrative duties for direct reports and other members of the facilities team.
• Establishes standardization and maintains consistency with best-in-class educational facility management practices, including financial and physical maintenance.
• Coordinates facility management reporting, including monthly accounting and regular operational updates.
• Remains engaged and aware of organizational needs (i.e., curricular, extracurricular, events and summer programs) in order to respond timely to any necessary changes in the delivery of Facilities Services.
• Documents cost avoidance and savings.
• Manages monthly Computerized Maintenance Management System (CMMS) reporting and tracking, and continuously analyzes CMMS data to benchmark operations and drive improvement.
• Performs and documents scheduled inspection of facilities.
• Develops, submits and manages budgets for facilities, including operating and annual, long-term and project budgets, and tracks budget variances and adjusts spending as necessary.
• Oversees all activities which could impact the operation of the facilities.
• Ensures compliance with all applicable federal, state and local environmental and safety regulations applicable to the facilities operations, including OSHA, etc.
• Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws including interviewing, hiring, and training employees; planning, assigning, and directing work; reviewing performance; rewarding and disciplining employees; addressing complaints and resolving problems.
• Manages snow removal during snow events.
• Manages other duties as assigned.

MINIMUM REQUIREMENTS:

• 10+ years’ experience in educational, industrial, commercial, or office (excluding residential, hotel experience) facility management (operational experience is preferred) 5+ years of leadership experience leading exempt and non-exempt employees.
• Experience with preparation of, and adherence to, annual facility budgets and long-term capital plans.
• Project Management experience.
• Bachelor's degree (B.A. or B.S.) from four-year college or university a plus.
• Experience with PPRRSM (Provision for Plant Replacement, Renewal and Special Maintenance) budget management and administration a plus.
• Experience with APPA educational facilities management program a plus.
• Proven ability to successfully lead a team.
• High proficiency with computers and technology, including a CMMS, as well as MS applications including Word and Excel.
• Strong interpersonal and problem-solving skills.
• Excellent verbal/written communication and presentation skills.
• Proven record of providing excellent customer service.

The above referenced position summary is a guideline designed to present an overview of the job duties and is not intended to be a comprehensive list of responsibilities and requirements.

To be considered for this opportunity submit your resume HERE

EFP preferred.

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Hagerstown Community College is pleased to announce that applications are currently being accepted for a Director of Facilities Management and Planning position.

SUMMARY STATEMENT

This position is fully responsible for carrying out the Planned/Programmed Maintenance for all campus facilities, structures, HVAC systems, equipment, grounds, utility systems and pavements. Additionally, directs the remodeling, alteration, and construction projects involving the Physical Plant work force.

The position exercises both direct and indirect management responsibilities over the work of approximately 35 physical plant employees in support of approximately 473,140 square feet of both state and non-state funded buildings; 325 total acres of land with 170 acres of improved and 155 acres of unimproved land; and a full motor vehicle operation at a campus facility serving over 4,000 full-time equivalent students. The position also has the responsibility to provide mandated emergency backup; emergency assistance; and occasional maintenance support for the facilities of campus auxiliary organizations. Additionally, the position is responsible for the development, administration, management and accountability of a plant operating budget approximating $3,500,000 including utilities, wages and benefits.

This position provides consultation services between the facilities and planning department and internal and external points of contact including local and state governmental agencies. The Director participates in professional associations such as APPA and various inter-campus and system wide groups, task forces and committees.

EDUCATION AND EXPERIENCE

1.    Bachelor’s degree is required with five years of progressive experience in a facilities leadership position for a community college or university. A bachelor’s degree in engineering, architecture or technology is preferred.

2.    Minimum of six years’ experience in planning, organizing and directing the work of a moderately sized technical and semi-technical work force consisting of four or more of the building, project management and/or maintenance trades. There must be clear previous performance which demonstrates the ability to independently perform the wide range of complex and responsible management and technical assignments associated with physical plant administration.

3.    Familiarity with current federal, state, and local laws, rules, and regulations affecting the handling, use, storage, monitoring, recordkeeping, disposal, and presence of the following: asbestos, PCB's, underground storage tanks, and building and grounds pesticides.

4.    Thorough knowledge of good management, organizational and supervisory principles, techniques, and practices.

5.    Possess a working knowledge of budgeting techniques relating to both operational and capital expenditures. Ability to not only apply this knowledge to yearly fiscal spending plans, but also to perform long-range forecasting of expenditures in the form of three and five-year plans.

6.    Excellent verbal and written communication principles.

7.    Demonstrated history of personnel growth, learning and acquisition of knowledge both in the field of facilities management and in other academic areas of interest. Must model strong lifelong learning skills for the remainder of the department.

APPLICATION INSTRUCTIONS

To review the full job description and to formally apply, please visit HCC's employment page at https://secure6.saashr.com/ta/6160104.careers?ShowJob=486944133.   

Questions may be directed to the Human Resources Office at 240-500-2585 or email hr@hagerstowncc.edu.

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• Unit supervision
• Facilities Administration
• Capital Projects Administration
• Liaison to VCCS for all facility related projects
• Risk Management
• Liaison to Campus Police for emergency management coordination
• Grounds /landscaping oversight
• Budget and project planning

To be considered for this position, you must complete the full state application.

Please visit www.jobs.vccs.edu to apply.    https://jobs.vccs.edu/postings/59628

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The Executive Director will lead and supervise the staff of six to provide comprehensive and enhanced procurement services to UMBC stakeholders, providing support in supplier selection, contract negotiation and vendor management.

This position focuses on provision of enhanced services to the UMBC campus via strategic sourcing, outreach/advocacy, collaboration, leveraging technology, and the optimization of the department's efficiency and effectiveness. Spend categories include, but are not limited to, Capital construction and renovation projects, Facilities Management in support of maintenance, custodial, groundskeeping, fleet, utilities, IT and professional services, Environmental Safety and Health, Research, and Arts and Education products and services.

Responsibilities include:

• Provide strategic direction and leadership for all aspects of the department including implementing strategic sourcing/planning to enhance efficiency and effectiveness.
• Conduct complex and strategic procurements, as appropriate. Collaborate with internal stakeholders to support needs while implementing procurement best practices.
• Develop and implement best practices inclusive of performance metrics while ensuring compliance with applicable policies and laws. Lead regular policy reviews and training. Identify internal audit recommendations as appropriate.
• Leverage new technology, such as e-procurement software, to better serve the campus
• Liaise with external stakeholders and serve as the Department's representative and advocate. Ensure adherence to procurement laws, regulations, policies and procedures.
• Manage and maintain a repository of information including documents used in the sourcing process and all contracts executed with vendors, suppliers and contractors.
• Prepare and monitor budgets and reports and make presentations to leadership and external boards, agencies, Board of Public Works, and other public organizations. Set and monitor UMBC’s Minority Business Enterprise (MBE) goals.

Required Minimum Qualifications:              

• Bachelor's degree preferably in business, economics, supply chain management or related field.
• Five years’ experience in procurement or related area with increasing complexity and leadership responsibility.
• Experience managing high visibility projects with minimal oversight.
• Demonstrated experience in strategic sourcing, contract negotiations, vendor management and review and negotiation of contract language.
• High level of integrity and dependability with a strong sense of urgency.
• Proficiency in digital procurement tools, systems, and processes.

Preferred Qualifications:             

• Master's degree in related area.
• Experience in higher education or state government.
• Experience with procurement of complex systems, software and construction.

Benefits Include:   Generous Leave, Tuition Remission, Life and disability insurance, Retirement plans (including the choice of joining the pension plan), Professional development opportunities, Wellness opportunities

Salary:  Starts at $130,000, commensurate with qualifications and experience.

Hours:  Full-time

Telework:  A hybrid telework schedule may be available.

Background Screening Statement:  A background check will be required. 

Special Instructions to Applicants:  Upload a cover letter and a resume (https://jobs.umbc.edu/). 

Closing Date:     Open Until Filled

Equal Opportunity Statement:   UMBC is an Affirmative Action/Equal Opportunity Employer.  Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.

Title IX:  As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here. 

Accommodation:  If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization:  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

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R_00026214 Capital Investment Coordinator

University of Texas at Austin

Purpose

Develop and provide support to the Capital Investment Management program to include strategic reports for the university's planning department, all reporting requirements (local, state and national), and all communication, processes and documentation associated with the strategic plan.

Responsibilities

• Responsible for the development and maintenance of the strategic planning reports to include a comprehensive program for capital investment and the associated reports to the Texas Higher Education Coordinating Board (THECB) reporting requirements for assets.
• Responsible for the coordination with planning PMs, the existing Replacement and Renewal (R&R) program, client programs and projects, master planning and major and minor projects.
• Support capital investment efforts through coordination with all stakeholders, master planning, campus leadership and project managers to understand and document requirements of the assets and facilities across the UT Austin portfolio.
• Manage all schedules for all reporting requirements for capital investment.
• Formulates trends and creates appropriate reports or presentations for all levels of the organization as well as the campus community to maximize and communicate the utilization of funding.
• Assists with the facility condition assessments and coordination of the integration of all assessment data into the facility condition software.
• Engage in relevant training, conferences and other activities to remaining aware of current best practices and opportunities for capital investment.
• Other related functions as assigned.

For a detailed description and to apply for this position, please visit our online job application system at:

https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/AUSTIN-TX/Capital-Investment-Coordinator_R_00026214

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The Assistant Director, Facilities Maintenance position exists to provide safe and healthy living and learning environment where members of the campus community can pursue diverse personal and institutional goals and objectives. They provide a broad portfolio of technical support and facilities services to the Academic & Research, Auxiliary, Custodial, Design & Construction, Grounds, Emergency Management and Safety, and and Utilities units within the Division of Finance & Administration. They oversee a staff of approximately sixty-five (65) managers, administrative, and union personnel in twelve different shops as well as outside contractors. These skilled and semi-skilled shops/contractors perform corrective, preventative, reactive and supportive maintenance, repairs and small projects, which may not be performed by general maintenance personnel or large outside contractors.

Primary Accountabilities:
• Plan, prioritize, assign, schedule and verify the completion of work to be performed by maintenance shops and contractors for internal and external customers. Coordinate work with internal customers and constituents.
• Staff, train, and manage the performance of skilled and semi-skilled personnel and managers in accordance with the collective bargaining agreement and University policy.
• Maintain high standard of professionalism through ensuring compliance, improving customer service levels, increasing worker skills, leveraging technology, reducing accidents/near misses.
• Procure labor, materials, and equipment necessary for the completion of work in accordance with purchasing requirements and budgetary constraints.
• Develop, implement, and support various key initiatives for the advancement of campus beautification, diversity and inclusion, health and safety, and energy efficiency/sustainability.

This position involves traveling throughout the University and campus and could, on occasion, require bending, reaching, kneeling, crouching, crawling, standing walking, pushing, pulling, lifting, talking, and hearing. Must be able to spend prolonged periods of time working on an office PC; must be able to work under deadlines. Required to observe conditions of mechanical equipment. AD may be subject to drug screening and background checks at any time during employment, able to occasionally drive a university vehicle, work evening and weekends as needed, and meet attendance standards.

Successful candidate must possess valid Ohio driver’s license and be able to obtain and maintain Ohio University’s Certified Driver status.

Successful candidate must have comprehensive knowledge and understanding of plans and specifications, contract documents, federal, state and local building codes, OSHA standards for construction and general industry and integrated Pest Management.

Facilities Management & Safety is a 24 hour operation for 365 days each year. Position will be required to serve on call in a regular rotation, and may be asked to answer and respond to various calls around the clock. University events such as move-in, homecoming, commencement, and planned service outages may require all hands.

Minimum Qualifications:

• Bachelor's degree

• Minimum 6 years' work-related experience

• Minimum 3 years' supervisory/managerial experience

Please apply at the following link by 04.26.2023

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ROLE of the POSITION

The HVACR Specialist 3, (Building Automation System Specialist III) in Facilities Management is the shop lead over the repair, maintenance, and operation of the network of campus building automation systems.  

Under limited supervision, incumbents perform duties to include the maintenance of building automation systems networks, servers, databases, and components.  Incumbents develop work plans; assist with section priorities; provide user issues and needs and provide technical assistance to solve building automation control network problems; create, modify, and program server system graphical representation; and either:

Function as a lead worker for lower-level HVACR Specialists (Building Automation System Specialists) and contractors on a regular basis campus-wide.  Incumbents assign and review work; provide work direction, training, and input to performance evaluations; supervise the work of contractors; function as a technical expert; and perform complex assignments.  Spends the preponderance of time performing advanced programming and network operation responsibilities.  Incumbents demonstrate advanced technical knowledge of the system software, programming, system architecture, and relationships between each subsystem; discover and integrate programmed points from controllers and other interfaces into the server system.

This is the advanced journey level in the series.

Work schedule is Monday through Friday, 7:30 am to 4:00 pm. The schedule may be adjusted to meet the needs of the shop and Facilities Management. 

MINIMUM QUALIFICATIONS

Completion of a recognized HVACR apprenticeship program followed by two years of journey level experience in the installation, operation, maintenance and repair of a wide variety of heating, ventilation, air conditioning, and refrigeration equipment; OR one year of experience as a HVACR Specialist II in Nevada State service; OR an equivalent combination of education and experience as described above

PREFERRED QUALIFICATIONS

The following certifications or an equivalent training at the time of appointment: Building Automation Field Technical Essential; Building Automation Networking; Building Automation Programming Advanced; Building Automation Integration – BACnet and Modbus; and Building Automation Architecture Advanced Designing.

COMMITMENT to DIVERSITY

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

SALARY 

Salary Range is Grade 34, Step 1 $49,652.64 to Grade 34, Step 10, $73,602.00. "Step" means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1. Salary placement above Step 1 requires prior approval from Human Resources.

BENEFITS OF WORKING AT UNLV

•        Generous compensation packages, separate paid time off for annual and sick leave, and holidays
•        Excellent health insurance including medical, dental, and vision
•        No state income tax
•        Comprehensive retirement plans and voluntary benefits programs
•        Tuition discounts at Nevada System of Higher Education (NSHE) schools
•       Tuition discounts for spouses, domestic partners, and dependents

PERKS

•        Flexible work schedule (depending on your department)
•       Employee recognition and appreciation programs
•        Personal and professional development opportunities
•        UNLV athletics ticket discounts
•        Statewide employee purchase program discounts
•        RebelCard discounts on and off campus
•        Wellness programming for all UNLV faculty and staff at no cost

HOW TO APPLY

THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BASED ON VOLUME OF APPLICATIONS RECEIVED.

Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veteran’s or Disabled Veteran’s status. 

All documents should be attached in the CV/Resume attachment section when applying. 

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete.

Materials should be addressed to Angel Chacon and must be submitted online. We do not accept emailed materials.  For assistance with the application process, contact Heather Stinnett at (702) 895-0597 or heather.stinnett@unlv.edu. 

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Associate Director, Energy Performance Contracting - Facilities and Services

University of Illinois Urbana-Champaign

Job Summary

This position is responsible for overall management of the Energy Performance Contracts (EPC). Also responsible for administration of the entire EPC process phases provided to the campus by Facilities & Services, in addition to supervising the staff who are assigned to manage EPC projects. The Associate Director serves as a program expert for large building retrofits and energy improvements and leads the division for large project procurement activities. They will meet with campus business units to build strong relationships and secure budgeted participation on future EPC projects. High level sales skills and customer advocacy will be needed to develop campus EPC projects.

Duties & Responsibilities

• Manage procurement of EPC services and construction execution including contract document(s) administration, budget and schedule management, and project closeout while maintaining the University's requirements for project quality, cost, and time.
• Develop and update long term EPC plan. Plan and coordinate building energy reduction and deferred maintenance resolution efforts including critically reviewing plans for proposed replacement, remodeling, and upgrade projects.
• Serve as EPC liaison between Utilities & Energy Services and Campus units and contractors including project conceptualization developed with other professionals and administrators.
• Coordinate the scope required for each project with the Director of Utilities & Energy Services in addition to other necessary internal entities.
• Perform computer modeling and economic analysis.
• Assist with the monitoring and review of state and University rules and regulations affecting contract administration of EPC projects and assist with preparation and implementation of policies and procedures related to the EPC delivery method.
• Assist in the procurement of grant money associated with energy reduction initiatives. Manage grant funds. Manage Revolving Loan Fund.
• Assist with the approval process for the selection of Energy Service Companies.
• Supervise, mentor, and coordinate assigned staff and students to manage EPC projects.
• Support the Mission, Vision, Values and Guiding Principles of Facilities & Services through stated job duties as well as other duties as assigned by the Director of Utilities.

Working Conditions

• Extreme cold : Rarely
• Extreme heat : Rarely
• Humidity : Rarely
• Wet : Rarely
• Noise : Occasionally
• Hazards : Rarely
• Fumes/Particles/Allergens : Rarely
• Toxic, Caustic Chemicals : Rarely
• Temperature Changes : Rarely
• Inclement Weather : Rarely
• Heights : Rarely
• Work Outdoors : Rarely
• Tight Spaces : Rarely
• Personal Protective Equipment (PPE) : Rarely
• Dangerous Machinery/Equipment : Rarely

Minimum Qualifications

• Bachelors degree in mechanical or electrical engineering, architecture, business, or similar area.
• Five (5) years full-time experience in Energy Performance Contracting initiatives.
• Experience presenting and negotiating at an executive level. Experience and knowledge with ESPC contracts.

Preferred Qualifications

• Masters degree in Engineering, Architecture, or Business Administration.

Knowledge, Skills and Abilities

• Working knowledge of energy modeling software preferred Experience with district energy systems preferred.
• Demonstrated history of emotional intelligence and open communication across diverse backgrounds and organizations preferred.
• Demonstrated skills in team building and effective communication preferred.

Appointment Information

This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after 5/16/2023. Salary is commensurate with experience.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on May 1, 2023. Apply for this position using the Apply Now button at the top or bottom of this posting. Applications not submitted through jobs.illinois.edu will not be considered. For further information about this specific position, please contact Bryan Fijalkovich-fijalkov@illinois.edu . For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1016782
Job Category: Administrative
Apply at: jobs.illinois.edu

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