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Job Express Positions

For the week of November 8, 2021

General Administration & Management

Maintenance & Operations

Planning, Design & Construction

Associate VP for Facilities Management
Oakland University


COVID-19 vaccinations are now required for all Oakland University students, faculty and staff.

To plan, develop and direct all Facilities Management (FM) services for the entire University complex, including master planning, architectural design and construction of new University facilities and renovation, repair, maintenance, and operations of existing buildings, grounds and facilities. To ensure that all FM projects and activities, whether performed by employees, contractors or consultants are completed on time and within budget. To continuously evaluate FM performance, making adjustments and improvements as required to achieve overall improved operations, including business and analytical practices.

Minimum Qualifications:
  • Bachelor’s degree in architecture, engineering or equivalent combination of education and/or experience, with appropriate professional licenses. 
  • Possess significant experience in managing a large campus complex, including supervision of architectural design, construction, renovation, repair and maintenance, building operations, grounds and facilities, business operations and analysis. 
  • Strong leadership, project management skills, master planning, and people management abilities are required. 
  • Commitment to excellence, continuous improvement and sustainability are mandatory.

Desired Qualifications:

  • Master’s degree in business or management.

Compensation commensurate with education and experience. Oakland University offers an excellent benefit program including a comprehensive medical plan with low contribution amounts for our employees, dental and vision plans at no cost for our employees, generous paid time off plans, a generous University contribution to our 403(b) retirement plan, tuition assistance for our employees and dependents, free access to our Campus Recreation Center and workout facilities, and flexible work schedules and wellness programs. These are current benefit levels subject to future changes.

Apply online to:




Director of Facilities
Washington College

Director of Facilities

The Director of Facilities reports to the Vice President of Finance and Administration and is responsible for the planning, organization, development, and direction for the overall operation, maintenance and repair of the College’s physical plant. The Director is responsible for overseeing all renovation and new construction and for the safety of all campus buildings.  It is important that the person in this position has a hands-on approach and is visible on campus in working with constituent groups to receive input and to support and to deliver on solutions.

Essential Functions:

  • Directs the basic support services of the facilities and campus community including computerized maintenance management, environmental safety and health, logistics, utilities, and maintenance and repair services
    • Engages outside contractors and organizations as appropriate and within budget to supplement/compliment direct workforce
  • Develops and delivers on cost effective and time efficient solutions for maintenance and operational efforts
    • Develops the planning, scope, cost estimation, negotiation, execution and management of various projects through internal staff and outside contractors.
    • Conducts periodic preventative maintenance/special inspections to determine the need for work to be done on the physical facilities of the College in order to maintain and extend their useful life. 
    • Manages the operation of the computerized maintenance system, a sophisticated work order control, and inventory and information system. 
    • Coordinates requests from faculty, staff, students and departments and offices regarding repairs, alterations, installations, moves of furniture, materials, etc. 
    • Conducts daily inspections of work orders/projects in process to ensure timely and effective performances and use of resources.
    • Reports on department activities, including information such as work accomplished and planned, hours worked and material expenditures.
  • Supports departmental personnel management (hiring, coaching, training, evaluation, etc.)
  • Manages contracts
    • Engages contractors for preventive and corrective maintenance per the terms of the relevant contracts
    • Acts as the project manager of work by contract personnel
    • Manages an up-to-date list of contracts, rates, contact points, renewal dates & terms, etc. to facilitate contract administration.
  • Prepares and administers the Facilities budget
    • Buildings &Grounds, in partnership with Public Safety, is responsible for the administration of the fire safety program and has all systems inspected and tested, including the investigation and resolution of all health and safety violations
  • Administers general building, road, and grounds maintenance
    • Responsible for the maintenance of the official college record of all drawings, manuals, and specifications
    • Purchases oil and electric for the campus on an annual basis
    • Organizes or delegates the Facilities support services for major events such as Commencement, Convocations and similar campus-wide events
  • Oversees and collaborates with various constituencies to identify, address and implement sustainable energy-efficient solutions on campus
  • Supervises plans, specifications, and cost estimates for all internal remodeling projects and capital projects
  • Represents the College at meetings of the Planning Commission, Historic District Commission, Maryland Historical Trust, and the Zoning Board of Appeals

Qualifications (Education, Skills and Experience):

  • Bachelor's degree or equivalent experience.
  • A minimum of seven - ten (7-10) years’ related work experience.
  • Must have considerable knowledge of facilities operations, maintenance, tools, equipment, methods, hazards, safety practices regularly used in the maintenance and repair of plant, buildings, and grounds.
  • Must be able to work independently to meet deadlines.
  • Current Maryland First-Class Stationary Engineers and Maryland Sediment and Erosion Control licenses desirable.
  • Experience with sustainability initiatives desired but not required.

How to Apply:

When applying please submit a cover letter, resume, and contact information of three professional references through our online portal ( Review of applications will begin immediately and will continue until the position is filled.


Washington College, a private liberal arts and sciences college in Chestertown, Maryland serving about 1,100 undergraduate students through emphasizing excellence in teaching and a commitment to scholarly research, seeks employees committed to advancing inclusion and equity and to cultivating a community that welcomes all people, regardless of race, gender, disability, age, national origin, religion, sexual orientation, or gender expression. Of special interest are candidates who can further the College’s efforts to foster diversity, equity, and inclusion.  The College is located on Maryland’s Eastern Shore, about 1.5 hours from Washington, Baltimore, and Philadelphia.  For more information about the College, please consult the college’s website ( and view the college’s diversity statement (


Associate Director for Housing Facilities Operations - 210000026L
University of Tennessee, Chattanooga

Associate Director for Housing Facilities Operations - 210000026L (Facilities Services Management 1 –MR10)
UTC Housing and Residence Life

University of Tennessee, Chattanooga

The Associate Director for Housing Facilities Operations manages the maintenance, custodial, grounds, and service operations for the department. The position directly supervises the Building Services and Operations including 27 staff and several student workers. The Associate Director submits reports to the Director on budget status, inventory management, maintenance and custodial work tracking, etc. The position coordinates and implements professional and personal development training programs for staff. The position represents Maintenance and Custodial operations to other units with the departments to foster a collaborative work environment.

Duties and Responsibilities

Oversight of Maintenance, Custodial, and Grounds Operations

Manages and directs the maintenance, custodial, and grounds operations for the department; supervises, scheduling of work, and performance assessment for employees; coordinates the response maintenance and custodial services as required to meet the needs of the department; develops and coordinates maintenance/custodial/grounds training and operations to comply with APPA level standards; acts as a liaison with department units, campus partners, and outside vendors to meet the residential facilities management needs of the campus; evaluates facilities management procedures and protocols; directs the staff to meet/exceed performance standards and expectations; and provides clear communications, explaining methodology and schedules strategies, and managing expectations.

Management Oversight of Warehouse Operations/Work Control

Purchase authorization of equipment and supplies; maintains equipment for maintenance and custodial operations including vehicles; coordinates contractual agreements with vendors to provide service, equipment, and supplies as needed to support the unit; manages Work Control Service Center; manages CMMS (TMA) to verify work is accounted for and verified as complete including labor, supplies, materials, and tools; collects and generates reports on inventory, work order management, and accounting information; and manages and coordinates department on-call after hours response for maintenance and custodial staff including scheduling and training.

Budgetary Responsibility

Prepares operational budget for Maintenance and Custodial units; spending authorization for purchasing of services, equipment, supplies, and materials; develops and presents budget analysis reports as required; prepares short and long-range budget data; submits project funding requests for approval; and follows established processes for developing operational scope, budget and schedule.

The ideal candidate will possess the following:

  • Knowledge of state and federal laws and regulations pertaining to departmental budget and accounting practices
  • Strong attention to detail
  • Ability to act independently and exercise sound judgment with sensitivity to identify matters that require higher-level management consultation
  • Ability to interpret policies and procedures and to propose solutions to problems
  • Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment
  • Excellent written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness

Review of applications will begin on November 2, 2021 and continue until the position is filled.  Applications received by this date will receive priority consideration. 

Minimum Qualifications: Typically requires a high school diploma and seven years of experience, or a combination of education, training, and experience; and supervisory experience.

Preferred Qualifications: Bachelor’s degree; 10 years of higher education housing facilities management administration experience; Certified Education Facilities Professional (CEFP) designation from APPA; experience managing maintenance and custodial operations, purchasing, and project management in higher education; ability to assess conditions of campus residential buildings and formulate action plans to address deficiencies; and knowledge and experience in managing/training of diverse staff with varying levels of competency

The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.


CEFP preferred.

Director of Operations - Mission Bay East Campus
University of California, San Francisco

Director – East Campus Operations

Facilities Services

Full Time


Job Summary

The Director – East Campus Operations establishes objectives and work plans, and delegates assignments to subordinate professionals or managers. Reviews and approves recommendations for facilities management and related programs. Responsible for managing, preparing, administering, and directing facilities management resources. Involved in developing, modifying and executing policies that affect immediate operation(s). Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.

Department Description

The Facilities Services Department (FS) is committed to creating an exceptional campus physical environment to support the research, teaching, health care and community service mission of the University. FS employs over 465 professional staff/contractors and acts as steward for over $95 million in operating funds and $28 million in capital funds annually to achieve its goals in operating, maintaining, and renewing the UCSF campus environment consisting of 9 million GSF of research, clinical, administrative, and auxiliary services space. Located in the Campus Life Services (CLS) organization, FS is organized into 5 distinct units: (1) Operations & Maintenance, including Custodial Services (380 FTE), (2) Engineering & Utilities (45 FTE), (3) Infrastructure & Renewal Programs (20 FTE), (4) Customer Service & Technology (15 FTE), and (5) the Office of the Assistance Vice Chancellor (7 FTE).

FS participates in system-wide Principles of Community and all FS leaders are expected to create a fair, equitable, safe and supportive work environment, where everyone can do their best work.  FS leaders share accountability for the overall success of the operation, and strive towards a high performance work environment. We value innovation, creative problem solving, and diligent follow-through.

Required Qualifications

•    Bachelor's degree and / or equivalent experience / training in architecture, engineering, urban design, city planning or landscape architecture or related field and 7 -10 years of facility related experience managing and/or supervising facility maintenance operations and personnel in a complex university/college environment, or large commercial and/or institutional setting; or an equivalent combination of education and experience.
•    Advanced knowledge of engineering and / or architectural design and concepts.
•    Thorough knowledge of industry best practices.
•    Knowledge of building codes, fire/life safety regulations and OSHA requirements
•    Broad knowledge in the areas of facilities management, space planning and allocation, security, fire and safety and emergency preparedness
•    Experience developing campus or similar renewal programs, advocating for funding, and allocating scarce resources; experience with renewal models, and national and University best practices; experience with APPA standards, or similar
•    Familiarity with maintenance procedures: preventive, predictive, corrective and routine work requests that require coordination with electricians, plumbers, HVAC mechanics, and other repair technicians and service providers
•    Ability to facilitate and collaborate with various internal and external constituencies on strategic short- and long -term facilities planning, management and building construction.
•    Leadership skills to mentor and develop professional staff.
•    Strong skills in management, regulatory compliance and operations planning
•    Ability to communicate clearly both orally and in writing with customers, department administrators, staff at all levels and non-University personnel
•    Sound judgement and problem resolution ability as demonstrated by a past record of solving facilities related challenges
•    Ability to manage a multi-site facilities operation and set up systems, records, and protocols to ensure equity at all facilities sites
•    Demonstrated track record in providing a high degree of customer service under stressful and complex conditions

Preferred Qualifications

•    California Valid Driver License
•    Certifications APPA CEFP, IFMA CFM/FMP, BOMI RPA/FMA 
•    Experience and knowledge to inspect construction in progress (general and specialty structures) and read, sketch and interpret plans and specifications.
•    Experience with sustainability and energy conservation programs. LEED experience
•    Knowledge of the special requirements of research related facilities; experience with a vivarium or animal facilities
•    University and/or Medical Center experience


For More Information and to Apply


Any questions, please contact Sean Aloise:


CEFP preferred.

FM Building Trades Technician
University of North Carolina at Charlotte

The University of North Carolina at Charlotte is seeking applications for a FM Building Trades Technician for the Facilities Management department. This is a full-time, permanent staff position. 

Purpose of the Position: This position is assigned to our grounds building and trades crew (construction crew) that is responsible for many facets of infrastructure on our campus. This crew central goal is providing a safe environment for our students, faculty, staff, and all our many visitors.

Minimum Qualifications: Graduation from high school or equivalent. Experience in the trade(s) areas related to the position’s role may be substituted on a year-for-year basis. 

Essential Job Duties: Perform as technical expert within the landscaping construction crew work unit. 
Use extensive construction experience in all types of construction and equipment operations/ management. 
Recommend the use of new tools, products, processes and/or machinery to facilitate an efficient and effective environmental services program. Provide considerable knowledge of asphalt, concrete, pavers and other hardscape work for proper installation. Use the following equipment and be familiar with the operations of: pickup truck, hand truck, lift gate truck, drum dolly, utility truck, tilt truck, front loader, backhoe, skid steer, pallet jack, blower, come along tool, band saw, hand and power tools, fork lift, box body van, flatbed truck, tractor, and mowers.

Preferred Qualifications: Experience with concrete, asphalt, pavers, drainage and many other site related activities.  Experience in construction relating to landscape installation. Experience in herbicide, fungicide, insecticide, and fertilization treatments. Skilled in all aspects of operating landscape equipment including mowers, tractors, weed-eaters, blowers, etc. Ability to effectively communicate the English language (reading, writing, interpretation and comprehension) required. Effective skills in verbal, written and interpersonal communications. Computer literate. Ability to effectively work/interact with persons from different backgrounds and cultures. Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations. Valid driver’s license. 

Salary and benefits are competitive; interested individuals should apply on-line at Search for SHRA job #010076. Applicants are subject to background checks.

The University of North Carolina at Charlotte is an Affirmative Action/Equal Opportunity employer and an ADVANCE Institution that strives to create an academic climate in which the dignity of all individuals is respected and maintained. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, gender identity or sexual orientation.


Grounds Services Technician
University of North Carolina at Charlotte

The University of North Carolina at Charlotte is seeking applications for a Grounds Services Technician for the Facilities Management department. This is a full-time, permanent staff position. 

Purpose of the Position: This position contributes to the overall appearance and condition of the university’s buildings, academic and office spaces. It also assists in maintaining the university facilities in good working order and maintaining an overall pleasant working, teaching and learning environment. This position will support the associated grounds and landscaping requirements due to the development of expanded highly maintained landscaped areas of campus. The maintenance includes herbicide, fungicide, insecticide, and fertilization treatments which requires basic knowledge of materials, elemental horticulture, and the skill to fulfill these duties; litter control, weed control, trimming of undergrowth and pruning of trees, rip rap and erosion repair, upkeep of drainage structures and snow and ice removal along walkways and steps.

Minimum Qualifications: Graduation from high school, or completion of its equivalency, and years of related grounds experience.

Preferred Qualifications: Two years’ experience in progressive grounds/landscape maintenance fieldwork. One-year experience in horticulture, design, turf grass, or landscape construction experience and training. Experience in coordinating, and overseeing the installation and maintenance of landscaped areas; transplant, mulch, fertilize and water plants, trees, shrubs and lawns. Knowledge in mixing, applying and transporting chemicals and similar products. Experience in coordinating and scheduling grounds maintenance work, and ability to act as lead worker on assigned tasks and Grounds Maintenance projects. Experience in operating machines and equipment such as trucks, tractors, and other gardening and grounds maintenance type equipment. Knowledge of irrigation methods and systems. Ability to effectively communicate the English language (reading, writing, interpretation and comprehension) required. Effective skills in verbal, written and interpersonal communications. Computer literate and knowledge and skill with Google Chrome, Microsoft Word and Excel, and willingness to learn new programs. Ability to effectively work/interact with persons from different backgrounds and cultures. Ability to foster and create an atmosphere of teamwork. Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations.

Salary and benefits are competitive; interested individuals should apply on-line at  Search for SHRA job #009722. Applicants are subject to background checks. 

The University of North Carolina at Charlotte is an Affirmative Action/Equal Opportunity employer and an ADVANCE Institution that strives to create an academic climate in which the dignity of all individuals is respected and maintained. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, gender identity or sexual orientation.


Skilled Trades Worker (STW) HVAC/ P00001673 & P00001667
The University of Arkansas at Little Rock

University of Arkansas at Little Rock

Skilled Trades Worker (STW) HVAC/ P00001673 & P00001667

Facilities Management

The University of Arkansas seeks applications for the position of On Call Skilled Trades Worker R0007022 and R0006735. The Skilled Tradesman-STW-HVAC is responsible for performing skilled mechanical maintenance duties in the inspection, repair, installation and alteration of heating, ventilation, air conditioning and refrigeration systems and related equipment and facilities; perform preventive maintenance and routine servicing of equipment. The Skilled Tradesman is responsible for the work activities in one or more of the following skilled trades: HVAC (Heating, Ventilation, and Air Conditioning) area. This position is governed by state and federal laws and agency/institution policy.

Required Qualifications:

  • This position requires the applicant to reside in University-provided housing to be available for duty at all time, when on call, to provide required monitoring of campus equipment (e.g. boilers) and provide emergency response services outside of typical campus working hours.
  • Formal education or training equivalent to a high school diploma;
  • Completion of required education or training along with the required license or certification in HVAC Mechanics according to ACA 17-33-301. This includes holding an EPA Section 608 Universal Refrigerant Technician Certification, or completion of an apprenticeship or academic program approved by the State of Arkansas or a from another US State or the US Military, or holding an Arkansas Class A, B, C, D, E or L HVAC license or equivalent license from another US State. Documented work experience may be allowed as a substitute;
  • High pressure Boiler Operator license from the State of Arkansas or the ability to obtain one prior to employment start date.
  • Must Possess a valid driver's license.

Application materials must be submitted through the online application system. Additional information about this position and application requirements are available under the Jobs link on the Human Resources’ website at  Incomplete applications will not be considered.

This position is subject to a pre-employment criminal background and sex offender registry check. A criminal conviction or arrest pending adjudication information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas at Little Rock is an equal opportunity, affirmative action employer and actively seeks the candidacy of minorities, women, veterans, and persons with disabilities. Under Arkansas law, all applications are subject to disclosure. Persons hired must have proof of legal authority to work in the United States.


Director Facilities Planning & Construction Management
Tulsa Community College

Job Summary

This position provides strategic leadership for planning and administration of new facility construction and major renovation projects across the college, supervises the hiring and work of associated contractors (architects, construction companies, etc.), effectively manages the budget and oversees the life cycle for multiple concurrent projects while keeping stakeholders appraised, ensures the safety of all involved parties, and maintains current campus facility plans. 

This is a Safety Sensitive position pursuant to Oklahoma Statute  OKLA. STAT. tit. 63, § 427.8 (2020). 

Minimum Qualifications
  • Bachelor’s degree in engineering, facilities planning, architecture, construction or related discipline. Degree requirement may be substituted with equivalent work experience.
  • 5 or more years of progressive experience in facility design, construction and project management required.
  • Strong skills in negotiation, tact, diplomacy and communication as it relates to construction agreements and documentation.
  • Experience in procurement and contracting methods for design and construction related services for complex, multi-million-dollar facilities including Design-Build and Construction Manager at Risk.
  • Demonstrated ability to read, analyze, and interpret construction documents, building regulation manuals and technical journals. Must thoroughly understand all construction related building regulations, accessibility planning, financial reports, and legal documents.
  • Demonstrated ability to respond to common inquiries or complaints from College employees, students, regulatory agencies or members of the community.
  • Demonstrated ability to effectively present information to Cabinet, the Board of Regents, public groups, and/or college committees.
  • Familiarity with A/V, Mechanical/Electrical/Plumbing, HVAC, lighting, and building environment control systems.
  • Ability to work evenings and/or weekends, be reachable by phone or email as needed and willingness to travel throughout the College using own means of reliable transportation.
  • Ability to access all campus facility locations (balance, climbing, reaching, stooping, crawling as necessary to maneuver) in any seasonal temperature and lift a minimum of 30 lbs.
  • Require proficiency with modern office software for creating documents, spreadsheets, presentations, communications and maintaining accurate project status reports.


Preferred Qualifications
  • Familiarity with AutoCAD, Vectorworks, and Smartsheet.
  • AIA, AICP, IIDA, LEED AP or applicable professional certifications.

To apply, please visit


Director, Major Capital Improvement Projects
UT Southwestern Medical Center


The University of Texas Southwestern Medical Center ranks among the top academic medical centers in the world.  Its faculty members – who are responsible for a broad array of groundbreaking biomedical research advances – are respected for their dedication to teaching and patient care.  The medical center has three degree-granting institutions: UT Southwestern Medical School, UT Southwestern Graduate School of Biomedical Sciences and UT Southwestern School of Health Professions.  The schools train about 3,600 medical, graduate, allied health students, residents, and postdoctoral fellows each year.  


Reporting to the Vice President of Facilities Management, the Director of Major Capital Improvement Projects performs engineering, design and project management work in directing all current and future construction projects at UT Southwestern Medical Center.   The director will manage a current portfolio of $1 billion in design and construction initiatives.  The director will interface directly with senior executive leadership at UTSW and will prepare project documentation for submission to UT System and the Board of Regents.  The Director will manage a staff of 14 including an assistant director and a combination of senior project managers and project managers.  Candidates with a strong academic medical background along with demonstrated experience in engineering, architecture and/or project management will be given priority consideration.


  • Management and oversight of all Capital Improvement projects ranging from $4M and up with a strong focus on large scale, complex projects.
  • Formulates strategies, sets priorities, goals, and objectives to implement long term capital projects.
  • Oversees architects, project managers, and external contractors to ensure compliance with design specifications, schedules, and contractual commitments
  • Must have strong written and verbal skills for project reporting including to Executive leadership of the organization.
  • Responsible for budget preparation and administration; preparing cost estimates for budget recommendations; submit justifications for staff, supplies, materials and equipment; monitors and controls expenditures.
  • Manages the development of project schedules, bid openings, contracts, construction progress, inspections and project close-out for all capital projects.
  • Coordinates with other members of facilities management to support the multidisciplinary mission of the institution and provides an effective communication channel for coordination, long range planning, and problem resolution.
  • Provides oversight of the UT System Board of Regents Rules and Regulations and requirements of the UT System Office of Capital Projects.
  • Responsibility to collaborate with the Purchasing/Strategic Sourcing department in developing procurement strategies for all phases of the projects.
  • Use of Project Mates and eBuilder for the project management systems.
  • Performs other duties as assigned.


Bachelor's degree in Architecture, Engineering, or Construction Management, ten (10) years of experience in project management, experience in Management/Supervisory role, and experience in leadership Project Management role of large scale, complex projects. Design and Construction experience with academic healthcare and/or research facilities and/or project management/construction management experience with a focus in healthcare, academic, and/or research facilities required.



Facilities Information Records Manager
University of Massachusetts Lowell

Facilities Information Records Manager

University of Massachusetts Lowell

Lowell, MA

Full time

Job no: 510590
Position type: Staff Full Time
Benefit Status: Benefited-Union
Campus: UMass Lowell
Department: Project Management & Planning
Salary: Salary commensurate with experience and grade/range
Applications Open: Oct 13 2021
Applications Close: Open until filled


General Summary of Position:

Reporting to the Associate Director of Planning & Facilities Information Systems (FIS), this position will support the three groups within Facilities Management: Planning, Design, and Construction; Operations and Services; and Business Operations.  The Facilities Information Records Manager (FIRM) will maintain, consistently improve, and promote the department’s Sharepoint-based document management platform, including records management, archiving, indexing, and cataloguing of all project and non-project Facilities records in accordance with applicable laws, regulations, and policies. The FIRM will continue and advance the department’s use of Sharepoint and its document management system with a focus on utility, consistency, ease of retrieval, and integration with existing tools and work processes. The FIRM will also provide strategic insights and hands-on troubleshooting for the department’s existing tools, including but not limited to ESRI GIS, space management through Autodesk, Microsoft Office 365, Power Apps, and e-builder.

The successful candidate will have a thorough understanding of the design and construction process and related document management and archiving issues. The candidate will also proactively collaborate with department staff, including campus planners, operations and capital project management staff, as well as working to include additional administrative departments at the university and consultant teams. The work of the Facilities Information Records Manager will vary widely and include improving document management systems within Facilities Management; working with capital project teams to ensure delivery of as-builts; updating archival information; training department staff in document management; and supervising student interns.

UMass Lowell is committed to increasing diversity in its faculty, staff, and student populations, as well as curriculum and support programs, while promoting an inclusive environment. We seek candidates who can contribute to that goal. 

Minimum Qualifications (Required):

  • Bachelor’s degree in Library Sciences, Archival Science, Information Technology, Informatics, Architecture, Engineering, and Construction Management or related field and 3-5 years of experience, associate’s degree in one of these fields and 5-7 years of experience
  • Overall computer literacy and computer skills including facility with Microsoft Office 365 and working knowledge of Autodesk AutoCAD and Sharepoint Online
  • Strong understanding of the construction process and archiving issues surrounding construction activities, the built environment, and physical conditions on campus
  • Knowledge of applicable public records management laws and regulations
  • Demonstrated familiarity and ability with spreadsheets, pdfs, and drawing viewers
  • Working knowledge of digital archival procedures/standards
  • Strong writing, oral and detail-oriented organizational skills
  • Ability to interact effectively with a diverse group of customers and coworkers
  • Proven ability to work and learn independently with skills in researching problems to find solutions
  • Proven experience for interacting with and providing assistance to department employees and administrative staff in person, over the phone and through email

Preferred Qualifications:

  • Master's in Library Sciences, Archival Science, Information Technology, or Informatics preferred
  • Extensive experience with Autodesk AutoCAD and/or Sharepoint Online
  • Working knowledge of Autodesk Revit
  • Experience with OCR, GIS, and work-order management software, including ESRI products, SQL Server databases, and/or Tririga
  • Experience with large format and desktop scanning equipment and printing/plotting equipment
  • Familiarity with e-Builder, HTML, CSS, and javascript
  • Experience with construction project management related to sites, buildings, building equipment and/or space
  • Knowledge of and experience with the college/university cultures/communities and the processes of such institutions

Special Instructions to Applicants:

Only Internal Professional (SEIU 888 Professional Union) Bargaining candidates will be considered during the first 10 business days of the posting. All other candidates will be considered after that period. 

Apply at:

This is a SEIU 888 Professional Union position, Grade P18.

Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications are received.  

Please include a resume and cover letter with your application. Names and contact information of three references will be required during the application process.


The University of Massachusetts Lowell is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.


Infrastructure Project Manager
Oregon State University

Position Summary:

This position is responsible for the oversight and coordination of planning, design, and construction of campus infrastructure systems and improvements. Infrastructure systems include but are not limited to vehicular, pedestrian and bicycle ways; storm water drainage, water supply, sanitary sewer, and steam and condensate distribution systems; natural gas and electrical medium voltage systems, voice and data and cable TV distribution networks, and other below grade and above grade utility distribution systems. The position is part of the Design and Construction team and reports to the director of capital project delivery.

The person in this position is responsible for coordinating survey and other 2-and 3- dimensional document controls, researching as-built drawings and documentation, and updating and maintain AutoCAD and GIS base drawings to reflect actual conditions. Responsibilities include assistance with investigation of boundary and topographic surveys, easements, rights-of-way, and other real property assessment needs. Additionally, this position is responsible for the university’s utility locate program. 

The person in this position will assess existing infrastructure and manage the design and construction of new and/or renovated infrastructure improvements. They will provide design review input and guidance on capital projects related to infrastructure improvements. This person will also participate in long-range infrastructure planning on behalf of the university and will act as the liaison with the City of Corvallis public works department.

Degree Qualification:

Bachelor’s degree in Civil Engineering or Construction Engineering Management.

Other Required Qualifications:

Five years experience with engineering related work including design, project management, construction management, inspection administration, and land surveying. Understanding and knowledge of contract implementation and legal requirements associated with public contracting law and rules in the State of Oregon. Excellent verbal and written communication skills.

For more information about this position and to apply:

Full consideration deadline: November 15, 2021 Recruitment closes: November 22, 2021


Major Projects Manager
University of Southern Mississippi

Job Summary:

Manages campus capital construction and renovation projects, generally in excess of $10 million, through all phases of planning, design and construction.  This position is considered essential personnel and may require storm duty.

Primary Job Duties and Responsibilities:

  1. Represents the university on State funded and large university funded projects. Coordinates and manages activities among users, architects, engineers, contractors and sub-contractors.
  2. Oversees and manages the project budget to include updated reports on a monthly basis. Reviews and approves plans, specifications, submittals, change orders, pay requests, and correspondence on assigned projects.  Ensures that appropriate parties have reviewed comments presented to architects/engineers.
  3. Completes drawings, specifications and other necessary documents to secure materials and items of work to be supplied by vendors and sub-contractors in accordance with State purchasing laws; develops contracts; and processes invoices for payment.
  4. Directs and coordinates the work of University and/or state employed architects/engineers in the development of construction documents and execution of work on major renovations and construction of new facilities.
  5. Consults with appropriate faculty/administrators to formulate programmatic requirements, project descriptions and justifications for major renovation projects and construction of new facilities.
  6. Completes and submits all forms required by the Bureau of Buildings and Institutions of Higher Learning in an accurate and timely fashion. Represents the University at IHL and Bureau of Buildings meetings. Performs other duties as assigned.

Minimum Qualifications:

Bachelor's degree and five years related experience.

Valid Mississippi Driver's License.

Ability to provide proof of COVID-19 vaccination or to have an approved legal exemption and/or accommodation on file with Human Resources prior to your anticipated start date. 

Knowledge, Skills, and Abilities (KSA):

  • Utilizes personal computer, computer software (word processing, spreadsheet, database, and Power Point, CAD), photocopy machine, fax, telephone, calculator, University vehicle, ladder, and large format copier/scanner/printer.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, blueprints or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals. 
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  • Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.  Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
  • Ability to read blue prints, plans, design facilities, creatively solve design problems, draw plans, and estimate construction costs; knowledge of building codes, fire codes, and requirements of Americans with Disabilities Act; ability to coordinate colors and patterns; ability to effectively communicate with a wide variety of individuals including craftsmen, clerical and drafting staff, design professionals, contractors, faculty, clients, and state officials.
  • Knowledge of Architectural and Construction office practices to include the understanding and interpretation of AIA contracts and documents.

Preferred Qualifications:

Bachelor’s degree in Architecture, Engineering or Construction Technology.  Two years of experience managing construction projects in excess of $10 million.  At least one year managing educational construction projects in the state of Mississippi.  Valid Mississippi Architectural or Engineering license preferred.

For More Information and to Apply:


Manager, Construction Projects II (Memorial Union and Health & Counseling Center)
University of Rhode Island


Provide project management services for the University’s construction, renovation, and deferred maintenance projects. 

Visit the URI jobs website at: to apply and view more complete details for job posting (SF01173).

Please attach the following 3 (PDF) documents to your online Employment Application:

 (#1) Cover letter.
 (#2) Resume.
 (#3) “Other Document-References” – the names and contact information of three professional references (pdf doc).

APPLICATION DEADLINE: The search will remain open until the position has been filled. First consideration will be given to applications received by November 25, 2021. Second consideration may be given to applications received by December 31, 2021. Applications received subsequent to second consideration date (December 31, 2021) may not be given full consideration.

Applications must be submitted online only.

The University of Rhode Island is an AA/EEOD employer. Women, persons of color, protected veterans, individuals with disabilities, and members of other protected groups are encouraged to apply.


Senior Project Manager

Job Summary

As a member of the project management team in the Facilities Design and Construction Department, the Senior Project Manager reports to the Senior Director of Design and Construction.

The Senior Project Manager’s primary responsibility is for the management of capital improvement projects and annual laboratory and office renewal projects within the Caltech complex. The role involves working on complex projects for various Divisions and Departments that requires thorough knowledge of project management best practices from project inception through project close-out. Additional responsibilities include providing project management oversight and mentoring of Project Engineers, Assistant and Associate Project Managers, as assigned.

Job Duties

Duties include, but are not limited to, conducting comprehensive research on project needs, integrating project functions within the framework of ongoing activities within the Institute, advising customers on complex project plans, overseeing design and construction of multiple projects, preparing budgets, schedules, scopes of work, and status reports. In addition, this position is responsible for developing and negotiating construction contracts; managing the bidding process, contract award, documentation, invoices, change orders, commissioning, and close-out of the projects. The Senior Project Manager must maintain close working relationships with management, Institute clients, and outside professionals.

  • Oversee all aspects of the project which includes, but is not limited to, construction, contractors, costs, quality, timeline, etc.
  • Work collaboratively with other Divisions/Departments in developing project scope and associated project cost related details.
  • Oversee/direct all necessary documentation in preparation for bidding.
  • Manage the bidding process in collaboration with the Procurement Officer.
  • Negotiate complex design and construction contracts with the Office of General Counsel and Procurement Officer.
  • Provide design and construction administration support, coordinating with engineering consultants and in-house staff to review construction documents, submittals, RFIs, and field observation reports.
  • Establish budget estimates and ensure projects are delivered within budget constraints.
  • Develop complete project schedules and ensure that projects are delivered on time.
  • Establish and manage construction progress through meetings, consultations, and field observations.
  • Review and approve the design and construction for adherence to Caltech design standards, project specifications, and local and government standards and requirements.
  • Prepare progress and financial reports for all ongoing projects.
  • Advise customers on complex project plans; effectively manage customer expectations during the planning, execution, and closure of projects by anticipating challenges and developing contingency plans accordingly.
  • Identify and correct quality issues and program budgets during the different stages of the project.
  • Ensure maintenance of complete and accurate files suitable for audit purposes on all projects.
  • Provide construction support, coordination with contractors, facilities management personnel, and customers.
  • Perform other related duties as assigned including Emergency Operation Center Support when required.
  • Other duties as assigned.

To view the full posting and apply, please visit:


Sr. Construction Inspector
University of California, Irvine

Job Opening ID: 20367
Reports To: Inspection Manager I
Working Title: Sr. Construction Inspector
Department: Facilities Management
Bargaining Unit: 99
FLSA: Exempt
Payroll Job Code: 004340
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 7:00am to 3:30pm, M-F
Employee Class: Contract

Position Summary:
The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI’s brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers—striving to make it as easy as possible for people to get the services they need, when they need them. Facilities Management is proud to support the campus mission of advancing UCI's brilliant future by creating a physical environment that allows our students, faculty and staff to thrive. Our goal is to provide safe, reliable and clean spaces through high quality maintenance, operation, planning and renovation services for our 1,475-acre main campus. We accomplish this with our dedicated skilled staff who strive to provide excellent customer service and responsiveness.

Uses skills as a seasoned, experienced inspection professional to perform standard inspections of construction work by contractors, as well as other personnel for new construction, alterations and repair. Reviews design development and construction documents, specifications, and bid documents for construction features prior to release for bid; and participates in final inspection and final acceptance procedures. Demonstrates good judgment in selecting methods and techniques for obtaining solutions and ensuring compliance with all applicable building codes, rules, regulations, laws, etc. Acts as a field liaison between the Facilities Project Manager and the contractor or trades regarding schedule and issues that arise in the field has the authority to make final decisions in the field. Assist the Warranty Administrator with the Warranties and Guarantees for capital construction and renovation projects interfacing with operations and maintenance personnel, contractors, and project managers. Assists in the creation, maintenance, and archiving of a comprehensive database of Warranties and Guarantees tracking the start and end of each one.

Compensation Range:
$81,600.00 - $96,900.00

Department Website:


  • Bachelor’s degree in a related field or equivalent experience with a minimum three years’ experience inspecting field construction for compliance with the various codes and authorities having jurisdiction.
  • Current commercial inspection certification from the International Code Council Inspector (ICC) certifications, or Office of Statewide Health Planning & Development (OSHPD) certifications. 
  • Strong organizational and analytical skills, including skill in problem recognition, avoidance and resolution.
  • Strong skills in reviewing, evaluating and advising project management on project completeness as applied to application for progress payments submitted by contractors. 
  • Thorough knowledge / skills in providing plan review services on simple and moderately complex improvement projects as well as code applications for replacement, repairs and upgrades of facilities. 
  • Thorough verbal and interpersonal communications skills including skill to work effectively with a variety of constituents. Thorough working knowledge of California Building Codes, Cal OSHA, California code of regulations (Title 24).
  • Ability to read and understand sketches, schematic diagrams, drawings, and the other graphical tools in common use in the Architectural and Engineering fields. Proficient in use of office computer software (word processing, spreadsheet, project management, and web based interfaces as used in Facilities Management.) Must be able to type 40wpm to maintaining daily logs and inspection reports in a timely manner.


  • Bachelor's degree in related area and / or equivalent experience / training.
  • Certified Access Specialist (CASp) certification. - Preferred Building Plans Examiner or CALGreen Plans Examiner
  • Licensed Contractor or significant equivalent experience in construction of large, institutional buildings or building systems.
  • California Commercial Electrical inspection certification from the International Code Council (ICC).
  • Knowledge of campus, medical center or University Construction Design Standards.
  • Thorough knowledge of the campus, including its infrastructure and applicable rules, regulations, policies and practices.

Special Conditions Required:
Maintain commercial inspection certification from the International Code Council Inspector (ICC) certifications, or Office of Statewide Health Planning & Development Must have valid CA Driver’s license and participate in the DMV Pull-Notice Program Must be able to work outside of regular schedule shift Must be able to work onsite Must be able to wear PPE.

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.





Sr. Facilities Project Manager - Capital Improvement Program
UT Southwestern Medical Center

Job Summary

UT Southwestern is looking to hire a Sr. Project Manager in their Capital Improvement Program department. 


Experience and Education


Bachelor’s degree in Architecture, Engineering, Construction Management or equivalent experience, seven (7) years Project Management experience, and large scale project management experience required. Design and Construction experience with academic healthcare and/or research facilities and/or project management/construction management experience with a focus in healthcare, academic, and/or research facilities required.


Job Duties:

1. Responsible for overall project management to include budgets, change orders, schedule, contractor GMP\'s, contract management and quality control in compliance with industry and institutional standards.
2. Must have strong organizational skills for managing and compiling project data.
3. Must have strong written and verbal skills for project reporting including to Executive leadership of the organization.
4. Manage complex capital facility projects greater than $4M with a strong focus on large scale projects.
5. Manages A/E teams, construction teams, internal and external project management teams, internal teams, third party consultants, etc. to ensure compliance with design specifications, schedules, and contractual commitments as it pertains to the project.
6. Manages the project teams from Planning/Programming, Design, Construction, Owner Occupancy to First Patient.
7. Develops project schedule and Owner schedule for defining all required steps from Planning/Programming to first patient.
8. Manages contractual compliance and relationships for the assigned projects.
9. Defines and implements contractual and financial strategies.
10. Coordinates approval procedures with the BOR, and THECB and associated State Agencies.
11. Works collaboratively with purchasing in the preparation of necessary documentation for contract award and all procurement needs.
12. Support the ROCIP and HUB program on the selected projects.
13. Implements installation of capital equipment as required.
14. Develops and manages project documentation, record keeping, financial and activity status reports that are accurate, up-to-date, clear and complete in support of the decision making, issue solving and informing processes of a project.
15. Manage and track projects in the CIP centralized project management information system.
16. Close out projects to ensure documents are uploaded to eBuilder and properly issued to Facilities Management.
17. Monitor the status of project permits and inspections to ensure that they are completed and properly documented.
18. Address and manage critical issues impacting project quality and safety.
19. Use of eBuilder for the project management system.
20. Must demonstrate strong leadership in managing all consultants, contractors, and project teams internal and external.