General Administration & Management
Accountant (Capital Accountant/Budget Officer) - 40718
North Carolina State University, Raleigh, North Carolina
Deputy Director of Facilities and Operations Division
SLAC National Accelerator Laboratory, Stanford U, Menlo Park, California
Director of Facilities, Environmental Safety, and Compliance
St. Catherine University, St. Paul, Minnesota
Maintenance & Operations
Planning, Design & Construction
Accountant (Capital Accountant/Budget Officer) - 40718
North Carolina State University
Accountant (Capital Accountant/Budget Officer) - 40718
The 900+ positions of the Facilities Division service the students and staff of the University’s teaching, research/administrative space and 2,240 acres of infrastructure. The Facilities Division provides design and building services, maintenance, custodial, landscape, solid waste removal, utility, mail, and motor pool services 24 hours a day, 365 days a year. The goal is to deliver cost effective services to the University, ensure completed projects and maintenance that conform to codes and regulations, while minimizing University liabilities and disruptions caused by the maintenance, repair and building, and equipment modifications to the University.
The primary purpose of the Budget Manager is to support both the Capital Project Management (CPM) department and the Operational departments within Facilities. This includes teaching, research, extension, and other activities of the University through timely and economical completion of design, construction, renovation and/or repair and maintaining all physical space. Accordingly, CPM administers all University, Endowment and Research Corporation design and construction for formal capital improvement projects. Formal projects are defined by General Statutes as being valued in excess of $500,000 and are subject to oversight by the Office of State Construction and governed by the State Building Commission via legislative authority. This project accounting position also has responsibility for all projects done by CPM, the informal construction group of Facilities Services, and Office of the University Architect.
Essential Job Duties: The primary purpose of this position is to carry out the mission of the Facilities Division through financial management of Capital and Operational budgets. Position is charged with budgeting, accounting and staff management responsibilities in support of University capital programs (now includes all informal non-capital projects) and operational programs. The addition of the non-capital projects adds responsibility for more than 200 additional projects per year to this position. Multiple electronic systems must be used, including PeopleSoft, CAPS (University Capital Project Accounting System), AERES (University Facilities Project Management System), Primavera (scheduling software) and Interscope+ (State Construction Office budgeting software).
Minimum Experience/Education: Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications: Business writing, budget management and accounting experience, Microsoft Office, working knowledge of Primavera Scheduling software (or similar software), AERES (University Facilities Project Management System), Interscope+, CAPS (University Capital Project Accounting System) and/or current software for tracking accounting and budget data.
To apply, please visit: https://jobs.ncsu.edu/postings/136778 (Position # 00040718)
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
AVC for Facilities and Construction Management
Alamo Colleges District
Reporting to the Vice Chancellor for Finance and Administration, the Associate Vice Chancellor for Facilities and Construction Management is responsible for leading a department of 134 employees and third-party contracted services in the areas of housekeeping, grounds, maintenance, mailroom, and energy management in support of over 5.4 million square feet of facilities.
The position is responsible for management of architectural and engineering design, construction, and remodeling of Alamo Colleges District (ACD) facilities. The AVC directs the operations of the Facilities Department; supervises personnel; monitors the operation of the central utility plant, facility, and grounds maintenance programs, projects, and architectural and design activities; as well as develops physical plant systems and procedures. The position represents ACD’s interests in meetings with external parties and establishes departmental goals, objectives, and budgetary needs, while overseeing the ACD facility emergency program.
The role provides administrative support to the 2017 General Obligation Bond Construction Improvement Program (CIP), managed during the 2019 to 2023 construction period by an Interim Associate Vice Chancellor - CIP.
The selected candidate will oversee a Facilities Management budget of approximately $21M annually, preventive maintenance budget of $19M, and a Utilities Fund budget of $9M.
Essential Job Functions
- Directs the management of the Facilities Department’s maintenance and operations.
- Supervises, plans, and coordinates the ACD construction programs and schedules to ensure compliance with constructing program requirements, budgets, and construction codes and standards. Closely manages construction manager at risk (CMAR) projects, including careful negotiation of amendments establishing guaranteed maximum price with attention to inclusion of all anticipatable project costs and cost-estimation management of general condition costs, rates and CMAR-performed work.
- Fosters effective communication and collaboration within the facilities organization while serving as a staff advocate who supports a diverse workforce.
- Strengthens working relationships between the facilities management department and the campus community (faculty, students, and staff).
- Leverages technology, knowledge, and process management to increase the efficiency and effectiveness of the facilities organization.
- Provides technical expertise to college administrators and staff. Develops and coordinates new construction and remodeling of ACD facilities. Works closely with the Vice Chancellor of Finance and Administration in recommendation of new capital projects.
- Directs the preparation of bid specifications and construction documents. Responsible for the evaluation of bids and proposals. Makes recommendations to the Chancellor and the Board of Trustees.
- Directs district-wide programs including preventive maintenance, energy management, asbestos abatement, handicapped accessibility, health and safety, hazardous materials, and other areas. Liaise with regulatory agencies on coding, standards, zoning, and hazardous materials.
- Facilitates continuing long-term. Demonstrates commitment to resource stewardship.
- Leads and supports sustainability objectives in both operating and capital programs that will enable ACD to fulfill its commitment to become carbon neutral by 2050.
- Prepares, recommends, and ensures conformance with Facilities budgets. Oversees and monitors the usage of funds, personnel, equipment, supplies, and other resources. Develops appropriate documentation systems, procedures, and records to ensure program and project completion within fiscal constraints.
- Establishes and oversees a 24-hour/365-day facility emergency program.
- Attends Board of Trustee, administrator, and management meetings.
- Maintains professional and technical knowledge by pursuing continuing education. Must have excellent listening as well as oral and written communication skills.
- Required Knowledge, Skills, and Abilities
- Accomplished, mission-driven professional of the highest integrity works with colleagues in a spirit of partnership, transparency, and fiscal responsibility.
- Strong collaborative, interpersonal, public speaking, and writing skills and the ability to build positive and effective relationships and teams.
- Experience in developing, executing, and evaluating strategic and tactical plans. Demonstrated commitment to diversity, equity, and inclusion.
- Ability to effectively identify problems, develop alternative solutions, and achieve solution consensus in a distributed and complex environment.
- Ability to plan and develop sophisticated budgets, develop business cases for facilities investments, use data effectively, and apply technology to achieve objectives.
- Innovative leader skilled in examining and re-engineering operations and procedures.
- Knowledge of construction management, including construction manager at risk projects, project management, and all building codes and regulations pertaining to construction, including management of large capital budgets.
- Knowledge of generally accepted architectural, planning, design, and construction methodologies as well as sustainable design.
- Experience in supervising contracted architects, engineers, and construction teams as well as assigned staff.
- Continually strengthens community outreach and connectivity.
- Champion for the ACD Facilities Department and its members.
Qualifications for Appointment
- Master’s degree with 10+ years of experience or Bachelor degree with 15+ years of experience in construction and / or facilities operations,
- Preferred Master’s degree in a related field.
- Preferred Registered Architect and/or Licensed Professional Engineer.
Compensation and Benefits
The salary for this position is $187,693.60 along with benefits.
How to Apply
Applicants will apply online at: https://alamo.csod.com/ats/careersite/jobdetails.aspx?site=2&c=alamo&id=7112
between December 10, 2020 through January 15, 2021 by 6pm CST and will attach a cover letter, resume, and six professional references. Please view full position brochure below: https://1drv.ms/b/s!AqV2r3OF1IHkdKybXRDbh50019s?e=rONoUA
Deputy Director of Facilities and Operations Division
SLAC National Accelerator Laboratory, Stanford U
The Facilities & Operations (F&O) Division at SLAC is dedicated to the stewardship of the laboratory’s conventional facilities infrastructure. Reporting to the Facilities & Operations (F&O) Division Director, the Facilities & Operations Division Deputy Director will assist in defining and executing the Division’s leadership, strategic and tactical planning, and ensuring that each Division employee commits fully to quality, safety, efficiency, and customer service standards in line with business objectives and SLAC’s vision and mission. The Deputy Director is the F&O Division Director’s designee, and has decision-making authorities, responsibilities, and accountabilities in the Director’s absence.
The Facilities & Operations Deputy Director will assist the Director in executing responsibilities for overseeing the full lifecycle of mission critical conventional infrastructure activities including planning, design, and construction of new facilities, as well as the operation, maintenance, renovation and repair of the existing facilities. This includes 150 buildings (1.6 million square feet) electrical distribution (230kV to 110V), mechanical, process and control systems supporting accelerator operations, research laboratories housing (laser, materials, chemical and other dry and wet labs), in addition to office space and manufacturing facilities. As steward of these systems, Facilities & Operations is responsible for plant operations, planning and implementing reliability-based maintenance, and evaluating and addressing the long-term infrastructure system evolution to support SLAC’s future mission needs.
To be successful in this position you will bring:
- Bachelor's degree in engineering, architecture, facilities management, or an equivalent combination of technical education, training, and experience related discipline; an advanced degree is desirable.
- Minimum 10 + years of related, progressively responsible experience requiring extensive leadership and strategic expertise in facilities operations, maintenance, and planning, performing duties similar to those listed above.
- Extensive experience and background in plant operations and maintenance management.
- Experience and background in project and program management of conventional facilities.
- Experience in managing a facilities department of a private industry complex, university or government research complex with demonstrated improvement in efficiency and cost-effectiveness.
- Experience and technical knowledge of best practices in the facilities management discipline (including engineering, architecture, construction, and maintenance activities); and proven experience in balancing the role of change agent and stabilizing force.
- Diverse knowledge of utility systems and the operation and maintenance of various building types; knowledge of various trade support areas, including HVAC, plumbing, electrical, instrumentation, safety systems, carpentry, fleet and equipment maintenance.
- Proven leadership and management of a complex organization, providing effective oversight and guidance of operational, management and administrative issues.
- Experienced people manager, including leading in a union environment.
- Ability to interact at the highest level of management, both internally and externally, in a constructive and collaborative manner and in a way that appropriately represents the Lab
- Experience working in an environment dedicated to quality, safety, and customer service.
- Working knowledge of relevant government policies, regulations, and practices.
For a complete description and to apply, please go to https://erp-hprdext.erp.slac.stanford.edu/psp/hprdext/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=4264&PostingSeq=1
SLAC National Accelerator Laboratory is an Affirmative Action / Equal Opportunity Employer and is committed to increasing diversity in the workplace.
Director of Facilities Management
Wittenberg University in Springfield, Ohio seeks a Director of Facilities Management. Under the general direction of the Vice President of Finance & Administration, the Director has overall responsibility for coordinating facility operations at the University, including maintenance, grounds, and custodial services. This highly visible position requires dealing with a wide range of complex and technical tasks that call for independent interpretation and decision-making skills.
Select essential functions are noted below; a full description can be found in the position posting:
- Prepare annual budget for the staffing and operation of University facilities with appropriate justifications for a staff of approximately 20 employees, facilities containing over 1,500,000 square feet of floor space, and over 100 acres of grounds, a 69KV electrical substation, and a portfolio of approximately 100 University-owned single-family and multi-family student housing properties.
- Maintain an organizational structure to effectively accomplish departmental functions while performing training and development for all departmental personnel.
- Manage contract with third-party provider of custodial services.
- Set priorities and manage projects to ensure appropriate care, maintenance, and improvement of all facilities, grounds, and related infrastructure.
- Coordinate acquisition of utility commodities through possible forward-purchase contracts, seeking the most competitive pricing while balancing market flexibility and University risk tolerance for approximately $2 million in annual spend.
A bachelor’s degree and at least 5 years of experience related to the duties and responsibilities of the position are required. Facilities management experience in a higher education setting is preferred.
Visit the position posting to view a full description of job responsibilities and qualifications, and to apply. Wittenberg is committed to attracting and retaining highly qualified individuals who collectively reflect the diversity of our student body and society at-large. Individuals who would contribute to the diversity of our community are encouraged to apply.
Director of Facilities, Environmental Safety, and Compliance
St. Catherine University
The Director of Facilities, Environmental Safety, and Compliance will lead the University’s operations, maintenance, environmental safety and compliance teams to ensure a thoughtful and pro-active approach to campus safety, facilities maintenance, and compliance with safety protocols in support of the University’s students, faculty, staff and visitors.
- Directs department planning including engineering, architectural design, drafting, project estimation and capital construction
- Leads maintenance, custodial, grounds, energy management, occupational and environmental safety, emergency planning, parking and transportation management
- Respectfully and effectively collaborates with departments across campus to execute objectives and ensure smooth operations on campus through planned projects and altered compliance requirements.
- Determines department priorities to ensure that projects include consideration of impact to all potential stakeholders.
- Solves problems on a daily basis, proactively taking charge of situations, analyzing and prioritizing demands, and making decisions.
- Ensures the facilities organization is structured and staffed to effectively and efficiently manage the physical plant of the University across multiple locations
- Acts as a subject matter expert to campus planning and master planning committees, resolving issues and questions with creative and effective solutions, particularly in the area of safety hazards.
- Drives contract administration, department procurement, selection process for architects, engineers, and/or engineering design team(s), fleet management, capital and operating budget development, and administration of budget expenditures.
- Analyzes and evaluates campus infrastructure, proactively identifies maintenance and renovation issues, and prioritizes projects. Monitors projects through scheduling and participation in progress meetings with contractors, architects and engineers.
- Monitors and provides budget related information as requested and makes fiscal recommendations, to effectively manage resources.
St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls nearly 5,000 students in certificate, associate, baccalaureate, master’s and doctoral programs in traditional day and evening/weekend/online formats.
- Five years of supervisory experience including hiring & training, coaching and discipline, performance management, and scheduling in addition to experience identifying, responding to and resolving safety and health hazards present in situations and procedures.
- Project management experience, including negotiating and managing contract relationships.
- Experience as a strong leader, focused on continuous improvement, team building and effective communication.
- Thorough knowledge of state and federal and City of Minneapolis and/or St. Paul ordinances and legislative mandates related to facilities and occupational health and safety compliance.
- Working knowledge of federal and state OSHA standards and regulations.
- Physically capable to respond to any emergency situation.
- Experience using the MS Office and Google suite of products.
- Computer Aided Design (CAD) experience.
- Experience delivering written and oral presentations.
- Bachelor’s degree in Business, Facility Management or a related field.
- Five years of experience in facilities management or a related field.
- High School diploma / GED.
- Nine years of experience in facilities management or a related field.
- Masters degree
- Ten years of supervisory experience including hiring & training, coaching and discipline, performance management, and scheduling.
- Ten years of experience in facilities management or a related field.
We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.
Please apply here.
Manager of MEP (Mechanical, Electrical, Plumbing) Systems
Are you an experienced Facilities/Maintenance Manager with an expertise in mechanical, electrical, and plumbing systems, looking for a change, and interested in working in a dynamic and vibrant environment?
Hamilton College in Clinton NY is looking for an individual that exemplifies and promotes the values of Professionalism, Accountability, Compassion, and Teamwork to fill the position of Manager of MEP (Mechanical/Electrical/Plumbing) Systems.
This position is responsible for providing supervision and leadership to the HVAC, Plumbing and Electrical staff in the operation, maintenance, repair, and construction of College facilities and systems. This position initiates and manages programs for compliance, safety, appropriate staffing and planned maintenance, and coordinates the daily operations of the trade shops while prioritizing workload and projects. In addition, this position is responsible for the management of service contracts and coordination with outside business partners.
Responsibilities, For more details please see the Hamilton College Job Opportunities page
- Manages the programs and personnel involving the campus mechanical and electrical systems.
- Directs and leads the day-to-day operations of the HVAC, Plumbing and Electrical shops and personnel. Manages the work order system, and prioritizes and schedules the daily and seasonal projects for each shop.
- Manages weekly payroll records, vacation, sick and personal time. Ensures appropriate staffing on campus.
- Manages selected small capital projects with external contractors.
- Serves as contract manager for functional area service contracts, including identifying needs, developing scopes, and managing contract work.
- Develops and implements departmental procedures and processes to increase departmental performance, efficiency and safety. Ensures that staff is trained on all equipment and procedures required in the performance of their duties.
- Develops estimates for materials and labor required to complete projects and tasks. Orders materials for the HVAC and PE shops to complete projects. This takes place in concert with the Stockroom Supervisor to ensure on shelf inventory of critical items are established and available for emergency repairs.
- Develops the annual operating budgets in coordination with the Associate Director for Business Operations and the Director of Building Systems Management. Maintains fiscal responsibility for assigned budgets and effective utilization of personnel, materials, and supplies.
- Keeps current with regulatory compliance issues as they pertain to department and campus requirements.
- Supports campus events with appropriate personnel.
- Supports and engages with the Sustainability Working Group (Energy and Facilities sub-group) on development and implementation of energy management and sustainability goals and tasks. Contributes closely to the completion and implementation of the Energy Master Plan.
- Available to respond and manage after hours crisis response requirements.
- Actively participate in building our diverse, inclusive, and equitable campus community.
- Performs other duties as assigned.
Education, Certification, and Experience Requirements:
Bachelor level degree in Mechanical Engineering or related field plus a minimum of 10 years in the Construction/Maintenance field preferred, Associate Degree required. Minimum of 5 years of experience in a supervisory role required, preferably in a Union environment. Education facilities and energy management credentialing desired. Equivalent combination of education and experience will be considered. A valid driver’s license is required.
To apply please visit - https://apply.interfolio.com/81327
Brigham Young University Hawaii
BYU-Hawaii has a current opening for a Mechanical Engineer.
Brigham Young University–Hawaii is the preeminent international center of learning in the Pacific. Its small campus on Oahu’s beautiful north shore is a unique laboratory of intercultural leadership development, where a diverse population of 3,200 students representing over 70 countries live, study and work together.
To learn more about this position and/or apply, please visit https://byuhi.wd1.myworkdayjobs.com/en-US/BYU_H/job/BYUHawaii/Mechanical-Engineer_R0013499-1
BYU–Hawaii is owned and operated by the Church of Jesus Christ of Latter-day Saints. Personal adherence to the principles and standards of the Church is required of each University employee, including the BYU–Hawaii Honor Code and Dress and Grooming standards. LDS employees also accept as a condition of employment the standards of conduct consistent with qualifying them for temple privileges. Preference is given to LDS applicants, as authorized under Title 41 CFR § 60-1.5 (a)(6). In accordance with the Immigration Reform and Control Act, applicants selected for employment must be eligible to work in the United States before beginning employment.
Equal Opportunity: BYU–Hawaii does not unlawfully discriminate on the basis of race, national origin, age, color, sex, disability, veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. BYU–Hawaii’s commitment to equal opportunity includes and applies to:
• Recruiting, hiring, and training
• Upgrading, promoting, and transferring
• Discipline, layoff, and termination
• Conditions and privileges of employment
• Compensation and benefits
To apply, please visit https://byuhi.wd1.myworkdayjobs.com/en-US/BYU_H/job/BYUHawaii/Mechanical-Engineer_R0013499-1
CEFP Certification and EFP preferred.
Senior Director of Maintenance and Operations
San Jose State University
Senior Director of Maintenance and Operations
The Senior Director of Maintenance & Operations is responsible for the leadership, administration, management, and supervisory oversight of all services and functions of the Maintenance & Operations unit within Facilities Development & Operations. The unit provides for the operation and maintenance of campus buildings and utility systems as well as supportive operational functions including fleet management, grounds, custodial, and moving services.
To apply, please visit: https://jobs.sjsu.edu/en-us/job/498178/senior-director-of-maintenance-and-operations
Equal Employment Statement:
SJSU is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability.
It is the policy of SJSU to provide reasonable accommodations for applicants with disabilities who self disclose.
Director, Space Management and Planning
University of North Texas
The Director of Space Management and Planning is responsible for understanding, tracking and analyzing the academic, research and administrative space needs on campus, and using that information to create plans and processes that support the goals of UNT. The director will use best practices from higher education and outside industry to guide the institution and further support our accessible and inclusive community. The director develops trusted partnerships with campus leaders and colleagues. The director brings balance to complex situations by using strong communication, critical thinking and problem-solving skills, and mentors these skills in the Space Management and Planning staff. The director is a dedicated steward for one of our university’s most precious resources – space.
- Oversee and direct staff in the collection and analyzation of space usage data for university use in regular reports or strategic planning, and in compliance with Texas Higher Education Coordinating Board requirements
- Identify, recommend and direct the collection of new data/resources that are needed to ensure the university makes informed decisions for proactive planning; this position will identify space management and planning gaps and drive continuous improvement through a variety of problem-solving methods
- Work with campus leadership and partners to strategically plan for each academic year and the future of UNT; and represent the Space Management department on various campus committees
- Create and maintain consistent processes that support UNT’s academic and administrative goals with current space usage, while allowing flexibility to identify and support future space usage opportunities
- Research best practices and new ideas to assist with problem-solving and planning
- Maintain work-related and cost-related efficiencies in managing the department and its budget for the 180-plus classrooms on campus
- Supervise and assist in the professional development of staff members and student assistants
Please apply online at: http://jobs.untsystem.edu/postings/40873
Bachelor’s Degree in related field and at least seven years of space or facilities management experience.
• Experience analyzing and comprehending floor plans, elevations, and CAD drawings throughout the various stages of SD, DD, and CD.
• Knowledge of room type/use categories and classroom utilization mandates.
• Knowledge of state and federal space reporting guidelines.
• Master’s degree in architecture, planning or a related field
• Comprehensive understanding or experience with public sector or higher education business issues and planning mechanisms
• Understanding or experience meeting Texas Higher Education Coordinating Board reporting requirements
• Proficient in FM: Systems software or other similar space management software solutions
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.