Job Express: Week of November 2, 2020

Learn more about APPA’s Job Express career center, including how to post openings (discounts for APPA members) and the benefits of our featured listing option.

General Administration & Management

Operations & Maintenance

Energy & Utilities

Planning, Design & Construction

Description

Summary

Perform critical analyses of the structure and operations within the Facility Management Division; make recommendations that streamline processes and improve efficient delivery of services.

Duties & Responsibilities

Business Support & Analysis

1. Incorporating various analytics and metrics, gather financial and operational data/information; critically evaluate various data sets, synthesize findings from the analyses and make verbal and/or written recommendations to management.
2. Build templates and data models to enhance, improve and automate metrics and analytics capabilities/systems. Design reports to monitor implementation of operating, deferred maintenance and capital improvement projects and evaluate effectiveness of actions/programs.
3. Identify, distinguish and analyze divisions’ strengths and weaknesses by performing a needs assessment of financial, operational, and tactical processes measured against stated goals and objectives. Prepare written assessments and recommendations to management for process efficiency in operational and financial requirements. Facilitate and lead problem-solving sessions with functional leaders and staff across the organization.
4. Create and present business cases. Develop detailed project plans, budgets and roadmaps.  Prepare written reports and presentation materials describing objectives, methods, data and results.
5. Provide input to internal teams/task forces and help drive components of large multi-functional projects.
6. Provide business support to the Director of FMD and the Olympic & Paralympic Training Centers including, but not limited to:
   • Track and evaluate national and local benchmark statistics from BOMA, IFMA, and APPA against OPTC costs.
   • Provide in-house support and advice on ARCHIBUS system. Enhance current use and implement further functions as available.
   • Enhance collaboration and seek input from other internal departments on processes and/or customer service areas that can be improved.

Financial Management

1. Provide financial oversight and recommendations to the Director of FMD regarding the division’s business unit expenditure and capital budget.
2. Manage and coordinate the budget for the Facility Management Division to include monitoring, tracking, and validating expenses/revenue, and facilitating various budget logistics.
3. Complete monthly, quarterly and yearly reports for budget management. Provide customized reports as requested.

General

1. Maintain the highest level of confidentiality regarding correspondence, financial information, personnel information, and all other business-related data and information.
2. Assist FMD Director and Chief of Business Operations with special projects as assigned.
3. Supervise Facility Business Operations Coordinator, including the following:
   • Provides day to day supervision to staff assigned
   • Delegates duties and assignments of tasks
   • Establishes time lines to work assigned
   • Conducts year-end reviews
   • Identifies and recommends training needs
   • Conducts counseling as needed
4. Perform other duties as assigned. 

Minimum Qualifications Required

Education:

• Bachelor’s degree or equivalent work experience
• Prefer degree in business, finance or facilities management

Experience:

• 5 years of business operational support experience including budget management, business analysis and creating and presenting business cases.
• Prefer business operational support experience in a facilities management work environment.
• Prefer experience managing and evolving Computer Aided Facility Management (CAFM) or Computerized Maintenance Management System (CMMS) systems.

Skills:

• Push creative thinking beyond the boundaries of existing practices and mindsets.
• Ability to successfully engage in multiple initiatives simultaneously and identify critical issues with ease.
• Excellent verbal and written communication skills, and the ability to interact professionally with a diverse group, executives, managers, and subject matter experts.
• Self-starter, strong initiative and leadership.
• Advanced proficiency with Excel and PowerPoint.

Tools, Equipment, & Conditions

• Standard office equipment
• Office environment in multi-story building on multi-building site
• Occasional domestic travel

Work Location

Colorado Springs Olympic & Paralympic Training Center

Salary Range

$62,452 - $79,314

For More Information and to Apply:

https://recruiting.ultipro.com/USO1001/JobBoard/bc8f4af5-0753-ca80-0a4c-4f512286e8f1/OpportunityDetail?opportunityId=eb0df00f-7113-4da4-8c35-74d8be6930dc

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CEFP preferred.

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The University of Alabama in Huntsville is seeking an Assistant Director, Custodial Services.  The successful candidate will assist the Director of Custodial Services with the following: 1) Directing all daily activities related to the custodial functions of the including basic custodial operations, training, purchase of and equipment, solid waste removal, management of human resources, budgets, procurement of supplies, window cleaning, and pest control services, etc.  2) Strategizing, analyzing, developing, resourcing, managing, improving, measuring, and reporting all functions related to custodial services including staff and contractors;  3) Maintaining buildings and surrounding areas in a clean, orderly, safe and secure condition to enhance the image and learning environment for the campus community;.

Minimum qualifications include: 

Bachelor's degree in a major Science, Business Administration, or an equivalent combination of education and years of experience and 5-7 years of proven experience in managing a large workforce, 2 or more of which should include managing housekeeping or custodial cleaning operations along with at least 2 years experience training staff and facilitating training classes. Experience with state contract regulations, consortium, and vendor negotiations is required.  The incumbent will be a regular driver as defined in the UAH Vehicle Safety Management Program, which includes, but is not limited to, possessing a valid driver’s license and maintaining an acceptable MVR in the judgment of the University’s insurance company.  The successful candidate must be available to work nights and some weekends to supervise contractors and will participate in career development in the environmental and sanitation field.

The incumbent will be well versed in ISSA and APPA standards, have proven excellence in sanitation and housekeeping involving large industrial or educational complexes and will have excellent communication skills.  Knowledge of current cleaning practices, changing trends in cleaning operations, and chemical use along with the ability to be certified in blood-borne pathogen cleanup or obtain certification within 6 months of hire.

Desired qualifications include:

• Certified Executive Housekeeper (CEH).
• Registered Executive Housekeeper (REH).

The salary range for this position is $60,000 - $65,000 with an excellent benefits package.  Qualified applicants should apply on line for Assistant Director, Custodial Services https://careers.uah.edu/cw/en-us/job/493518/assistant-director-custodial-services

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER OF MINORITIES/FEMALES/VETERANS/DISABLED

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Frederick County Public Schools is seeking a Sustainability, Energy, and Utlity Manager

Required Qualifications:

Education, Training, and Experience

• BS in engineering or an equivalent allowing for comparable technical and programmatic performance.
• Three or more years of experience in building system design, operation, optimization, and program management.

Licensing Requirements

• Valid driver’s license.

Knowledge, Skills, and Abilities

• Knowledge and use of culturally responsive practices.
• Ability to operate a vehicle in accordance with BOE policies (may be expected to use their personal vehicle for required transportation, with reimbursement).
• Working knowledge of HVAC, electrical, mechanical, water/wastewater, and building automation.
• Ability to communicate clearly and concisely in both oral and written form.
• Ability to interpret technical and contractual data and present information to all levels of management, and technical and non-technical individuals.
• Strong technology skills, including the ability to use spreadsheets and data analysis applications.
• Ability to make decisions independently, and work as part of a team.
• Ability to effectively interface with staff, vendors, and other stakeholders.
• Ability to build trust and maintain relationships.
• Ability to present alternate points of view for discussion and analysis.
• Strong commitment to excellent stakeholder service.
• Management and organizational skills that demonstrate the ability to prioritize work under time constraints, and flexibility in an environment of multiple tasks and shifting priorities.
• Capable of performing the essential functions with or without reasonable accommodations.
• Regular and predictable attendance.

Physical Demands

• Ability to work irregular hours during designated times.
• Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation and on the telephone and in addressing groups.
• Ability to travel to school and other local locations and state meetings, sometimes with little notice.
• Ability to maintain emotional control under stress.
• Ability to spend long hours sitting.
• Ability to reach with hands and arms, including above the shoulders.
• Sufficient manual dexterity to grasp, handle, manipulate, and/or feel objects and use office technology.
• Sufficient mobility to move about the work area.
• Sufficient vision to read and comprehend printed materials, see distant objects with clarity, and identify and distinguish objects.
• Sufficient hearing to hear and comprehend conversations in person and on the telephone, as well as distinguish sounds up to twenty (20) feet.
• Frequent and repetitive climbing and balancing.
• Frequent and repetitive stooping, kneeling, crouching, squatting, and crawling.
• Ability to lift a minimum of twenty (20) pounds occasionally and fifty (50) pounds infrequently.

Work Environment

• Moderate noise (examples: office environment with computers, printers, and telephones; regular conversations within offices, cubicles, hallways, and conference rooms; meetings one-on-one, in small groups, and large settings, etc.).

Preferred Qualifications:

Education/Training/Experience:

• Proven experience with effective supervision, program management, or project management.
• Experience in project management and leadership.
• Experience in the procurement of commodities and services.
• Experience in energy conservation and solid waste management.

 Certification/License:

• Building Operator Certification (BOC).
• Certified Energy Manager (CEM).

Applicants must apply via the FCPS Online Application System which can be found here: Sustainability, Energy and Utility Manager Application Job Description

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Reporting to the Director of Facilities Services, the Capital Projects Manager is responsible for assisting with the planning, coordination, management, oversight, and reporting on various school construction and renovation projects.  The Capital Projects Manager is responsible for the development of each project’s scope, budget, and schedule, and also has responsibility for the administration of professional services, construction, and equipment supply contracts in connection with these projects. Projects may involve complex, multi-phase, and multi-year construction, upgrade and installation of buildings, campus infrastructure, athletics facilities, landscaping and other campus improvements.  For example, over the next several years, Hill will construct a large, state-of-the-art residence hall and subsequently renovate and significantly improve existing residential facilities over a three-year phased period. 

Essential Job Duties and Responsibilities

• Conducts property inspections, completing environmental and engineering reports, attaining all necessary permits and establishing project budgets in accordance with the lender's loan documents. 
• Coordinates with CFOO, Director of Facilities Services, and Director of Security in maintaining contact with insurance carrier, fire protection, police department and other agencies having jurisdiction over property to ensure compliance with codes and regulations of each agency. 
• Meets with contractors and building maintenance staff upon project closeout in order to ensure building codes and standards are met.  Performs detailed inspection of property and secures building as built plans, product data and warranties. 
• Ensures that contractors have all required insurance certificates and statutory worker's compensation are in place prior to commencing work. 
• Consults with the contractors’ project managers to establish or review building budget and determine the scope of work required and to create a pricing schedule of proposed standard and upgrade options for every project. 
• Evaluates drawings and specifications, start and completion dates, and staffing requirements for each phase of construction projects.  Estimates the scope of work and obtains a minimum of three (3) bids for comparison and completion of each project 
• Hires, directs, and motivates contractors, subcontractors and Hill staff engaged in planning and executing work procedures. 
• Interprets company policies to subordinates and/or contractors and enforces safety regulations.  Analyzes and resolves work problems, including employee complaints and grievances with guidance of Human Resources. 
• Inspects property and units under construction on a regular basis to ensure the work conforms to drawings and specifications, budgets, and schedules and initiates any repair or replacement needs and/or adjustment of working procedures.  Regularly communicates with the project team regarding unit and property improvement status. 
• Once work is finished, performs a final inspection with contractors and Facilities Services team to ensure all items are completed as per contract. 
• Assists Facilities Services managers in maintaining and overseeing service contracts, negotiates new contracts, and/or terminates existing ones as required. Directs construction office operations and procedures. 
• Reviews and approves all invoices pertaining to construction projects, submits all approved bills to the Business Office for processing and payment. 
• Performs warranty checks following project completion to recall contractors as needed to fulfill contract obligations. 
• Performs other related duties and assignments as required. 

Required Education and Experience

• Bachelor’s Degree in architecture, engineering, or construction related field or equivalent combination of work experience (including specialty in a trade) and training. 
• Minimum of ten years of experience in project/construction management. 
• Demonstrated experience with all aspects of construction and renovation projects, including programming, planning, design, permitting, purchasing and procurement, project management, and construction administration. 
• Experience with bidding and coordination of all aspects of construction projects, coordinating plan reviews, verifying compliance with campus design standards and applicable building codes, completing permit applications and obtaining governmental approvals. 

Required Skills and Abilities

• Strong leadership, organizational, and management abilities to effectively manage numerous and diverse projects. 
• Ability to collaborate with consultants, faculty, staff, administrators, and to build team participation. 
• Strong verbal and written communication skills to facilitate communication with trustees, faculty, administrators, staff, user groups, and outside contractors. 
• Familiarity with all aspects of design and construction process, including engineering, site planning, landscape design, building codes and related approval processes, construction materials and methods, project scheduling, budgeting, and contract administration. 
• Ability to maintain accurate records, including blueprints, CAD files, bids, change requests, schedules, payments, correspondence, etc. 
• Ability to be meet financial budgets and timelines for construction projects. 

For More Information and to Apply

https://phf.tbe.taleo.net/phf01/ats/careers/v2/viewRequisition?org=HILLSCHO&cws=37&rid=203

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