Job Express: Week of September 28, 2020

Learn more about APPA’s Job Express career center, including how to post openings (discounts for APPA members) and the benefits of our featured listing option.

General Administration & Management

Planning, Design & Construction

Position Description/Job Summary:

The Director of Facilities & Operations is an executive level position that supervises and directs all aspects of school facility planning, facility maintenance, school construction, warehousing and transportation services.

Responsibilities/Duties/Functions/Tasks:

• Provides leadership, direction, guidance, instruction, and oversight to facilities, maintenance and transportation staff on operational and fiscal issues
• Develops and establishes short and long-range goals and objectives and performance standards
• Develops and manages facilities projects which routinely must be initiated, modified, and completed within tight timelines
• Coordinates the purchasing process, budgets, manages, and accounts for all fiscal activities of the department 
• Ensures the proper accounting for expenditures, fixed assets, and capital projects across multiple funds and over multiple year expenditure cycles
• Ensures compliance with School Board, county, state, and federal regulations and laws relating to both facilities and fiscal matters
• Coordinates and represents the school division with external entities impacting the facilities, maintenance and transportation operations at all levels of government
• Demonstrates comprehensive knowledge of the legal aspects impacting development, construction, repair, maintenance, renovation, removal, and demolition of facilities
• Demonstrates comprehensive knowledge of the legal aspects impacting transportation services
• Establishes and maintains positive attitudes, customer service mindsets, effective communications, and beneficial relations with all school division staff, School Board members, community, and governmental agencies
• Establishes and maintains analytical decision making and team building skills with employees
• Serves as an integral member of the long-range Capital Improvement Plan process team
• Serves as an integral consultant to the School Board, Superintendent, and Assistant Superintendents on departmental matters
• Supervises coordination of maintenance and transportation activities with school level administrators
• Inspects and evaluates the condition of all schools and provides appropriate recommends
• Prepares and submits operating and capital budgets for facilities and transportation
• Oversees the securing of prices, and issuance of purchase orders for contracted services and manage contracted services agreements

Professionalism and Abilities:

• Practices confidentiality at all times
• Demonstrates an attitude of mutual respect and courtesy
• Communicates effectively orally and in writing
• Reacts positively to constructive criticism and suggestions
• Demonstrates initiative and motivation
• Works independently or collaboratively with others in a wide variety of circumstances
• Establishes professional relationships and communicates effectively
• Demonstrates good safety habits and response to emergency situations
• Exercises sound judgment in decision making
• Prepares and presents clear and concise correspondence, complex reports, and policy recommendations
• Organizes conflicting work priorities while coordinating multiple projects and deadlines
• Demonstrates teamwork, flexibility, and ability to adapt to new ideas and situations
• Performs multiple, highly complex technical tasks with a need to periodically upgrade skills in order to meet changing job conditions
• Possesses strong computer skills with proficiency in Microsoft Office.

Education and Experience:

Bachelor’s degree in engineering, construction management, business administration, or a related field

Five (5) years’ experience in the field of K-12/hire education/facilities management (HVAC, electrical systems, plumbing, mechanical systems, CMMS system, electronics systems and related fields)

CEFP or CMP certification (preferred)

Experience with:

• Experience managing a large public works organization with multiple functions
• Supervision of employees
• Capital project planning and budget management
• Comprehensive knowledge of the building and maintenance trades and regulations
• Planning and coordinating a comprehensive maintenance program utilizing material and labor resources
• Transportation regulations and best practices
• Microsoft Office proficiencies in Excel, Word, and PowerPoint

For More Information and to Apply:

https://roanokecounty.tedk12.com/hire/ViewJob.aspx?JobID=1138

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Posting Number: req1085
Working 12 months per year
Non-classified Staff
Finance and Administration
Pocatello - Main

Primary Purpose
Direct all capital, planning, and space management functions for the university: provide strategic and operational level support for capital development initiatives through campus planning and Facilities Services.  Develop and oversee processes for establishing budgets and project priorities. Provide architectural and engineering services for new buildings, remodels and infrastructure on campus.  Provide oversight for, planning, design, and construction.

Key Responsibilities

·       Assist the Associate Vice President (AVP) of Facilities Services in the operations of the Facilities Services Department by taking responsibility for the annual capital projects submittals and implementation, representing ISU at the Permanent Building Fund Advisory Council meetings, and overseeing master planning, design, construction, and space utilization.

·       Assist with developing design standards, project management standards, and overseeing in-house construction projects. 

·       Position provides in-house technical and design support and expertise.

·       Supervise the Project Managers, Planners, and Drafters

·       Director of capital projects, development, master planning projects, DPW requests, and project implementation.

·       Provide reports, analysis, cost comparisons, schedules, and information to the AVP for reporting to the administrative and leadership councils through the Vice President of Finance and Business Affairs.

·       Provide decision packages and cost estimates for Facilities Services Subcommittee to prioritize the needs for projects on campus that align with the budget cycle.

·       Provide technical expertise for all projects on campus, including drawing reviews and project sign off at all phases through the DPW ProjectMates software, and internal project documentation.

·       Conduct meetings to review projects and share information with the Maintenance and Operations team leaders.

·       Meetings involving ISU staff, project architects, engineers, and contractors during the design phase of new buildings and remodels on campus to make sure the users' and campus standards are met and that the new project will be connected with our campus systems and communities for a seamless move-in to the spaces. Determine furnishings, fixtures, and equipment, monitor budgets, and provide planning for new and remodel projects.

·       Serves on committees on campus as a technical expert.

·       Coordinate all work with the Director of Facilities Operations teams.

·       Strong customer service focus and communication skills.

·       Strong leadership and organizational skills.

·       Technical expertise and writing reports, using word programs, spreadsheets, scheduling charts and reports.

·       Familiarity with AutoCAD and data base file programs including space data bases, and GIS maps.

·       Able to communicate with other design professionals to make sure ISU’s needs are met within the parameters of each project.

·       Ensure delegated projects come in on time and within budget that meets the customer’s needs.

·       Manage budgets for delegated projects, and energy projects.

·       Maintain campus design standards documentation, aligned with ISU’s standards and state space standards.

Minimum Qualifications

·       Bachelor's degree from an accredited institution

·       Ten (10) years minimum experience in architecture and engineering design, planning, project management and/or construction management.

·       Five (5) years Experience supervising staff and progressive management/business experience.

·       Outstanding communication skills.

·       Ability to use Microsoft Office suite of programs including Excel, Outlook, and Word.

·       Ability to keep organized project files and records and communicate with ISU faculty, staff and students with expertise about projects on campus.

·       Ability to understand and reconcile diverse points of view and constraints and develop appropriate consensus.

·       Knowledge of building codes, building systems, and construction methods and materials.

·       Able to make decisions affecting prioritization of projects based on critical need, availability of funding, staff or resources, and windows of opportunity for construction.

·       Able to make management decisions to meet programming, budget, and schedule requirements. Decide on which processes and procedures must be upgraded and maintained: staff must be trained and monitored to comply with state laws pertaining to public works, industry best practices and university policy.

·       Experience managing multi-million dollar projects and overseeing a project load of $100M at one time.

Preferred Qualifications

·       Five (5) years progressive experience in project management and staff supervision in a University environment comparable to ISU.

·       Master’s degree in Engineering, Architecture, Construction Management, or Business Administration.

·       Licensure in Engineering, Architecture, or related field. Architectural or PE license)

·       Demonstrated Experience in Mechanical Engineering systems, and design selection.

·       Demonstrated Experience in supervising design team.

Apply online at https://isu.csod.com/ats/careersite/JobDetails.aspx?id=1085&site=1

Please submit the following documents with your application:
CV/Resume, Cover Letter and a list of three (3) professional references with contact information.

Priority consideration will be given to applications received by October 18, 2020. However, the position will remain open until filled. Salary will be commensurate with education and experience. Includes a competitive benefits package. Offers of employment may be conditional pending successful completion of a background investigation.

Idaho State University is an equal opportunity/affirmative action employer.

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Posting Number: req1110
Working 12 months per year
Non-classified Staff
Finance and Administration
Pocatello - Main

Primary Purpose
To plan and coordinate construction-project development; review construction project plans and specifications for technical content and accuracy; perform project management responsibilities; perform related work.

Key Responsibilities

1.      Liaison between the State Division of Public Works project managers, Idaho State University personnel, outside architects/engineers and contractors to ensure our projects meet the needs of ISU faculty, staff, and students.

2.      Review and dissemination of project documents, specifications, and information during the pre-design and construction phases of new campus buildings and remodels.

3.      Warranty period activities and communication with building users and contractors to get the building(s) functioning correctly and addressing deficiencies during the first year start-up period.

4.      Meetings involving ISU staff, project architects, engineers, and contractors during the design phase of new buildings and remodels on campus to make sure campus standards are met and that the new project will be connected with our campus systems and communities for a seamless move-in to the spaces.

5.      Determine furnishings, fixtures, layouts and equipment, monitor budgets, and provide planning for new and remodel projects.

6.      Cost estimating and pre-design sketches and drawings for new buildings and remodels in the pre-design and planning stage.

Minimum Qualifications

1.      Bachelor's Degree in Architecture, Engineering, or Related Field OR a minimum seven years combined education, training, and experience

2.      Three years minimum progressively responsible experience in project management with projects exceeding $500,000

3.      Capable of producing cost estimates, construction documents, and providing document review

4.      Excellent communication skills, verbal and written

5.      Ability to use MS Office, AutoCAD, and Project Management software

6.      Knowledge of current building codes, building control systems, & construction principles

7.      Ability to administer contracts through all phases of design and construction

8.      Ability to recommend action for resolving or reconciling multiple variables and constraints based on analysis of relevant facts

Preferred Qualifications

1.      Licensed as an Architect, or Professional Engineer.

2.      Master's degree in Architecture, Engineering, or Construction Management.

3.      Related project management experience in a university setting.

Apply online at https://isu.csod.com/ats/careersite/JobDetails.aspx?id=1110&site=1

Please submit the following documents with your application:
CV/Resume, Cover Letter and a list of three (3) professional references with contact information.

The position will remain open until filled. Salary will be commensurate with education and experience. Includes a competitive benefits package. Offers of employment may be conditional pending successful completion of a background investigation.

Idaho State University is an equal opportunity/affirmative action employer. We have an institution-wide commitment to inclusion and diversity and encourage all qualified individuals to apply. Veterans' preference. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

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