Job Express: Week of October 27, 2025

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General Administration & Management

Operations & Maintenance

Energy & Utilities

Planning, Design & Construction

Position Title:

Assistant Director of the Physical Plant – Business Manager

Department/School:

Physical Plant

Salary/Pay Rate:

$90,000 - $100,000

Job Summary:

Reporting to the Director of Physical Plant, the Assistant Director of Physical Plant – Business Manager, will oversee the purchasing and accounting functions for the Physical Plant Department with a focus on financial reporting, budgeting, and vendor relations. The Physical Plant Department at Marist University oversees campus construction and renovation projects, and includes the operational departments of Mechanical Services, Grounds, and Housekeeping.

The Assistant Director will work directly with construction contractors, architects, engineers, and other related design disciplines, and therefore must have a strong background in facilities management, construction, construction project scheduling, building renovations, and the development of new facilities. Candidate must have strong skills in internal controls, budgeting, and vendor relations. Strong interpersonal, organizational, and communication skills are necessary for successful collaboration across the University.

This role ensures the accuracy and integrity of budgets and financial records in the Physical Plant Department, while managing daily vendor relations. The ideal candidate will work collaboratively with a team of seven professionals, including project managers, operational supervisors, and assistant directors. The Assistant Director will work closely with the University’s Business Office to streamline processes and deliver precise financial data to support University’s strategic objectives.

The Assistant Director will manage financial reporting related to Physical Plant operations and Capital projects in collaboration with the University’s Business Office, overseeing the quarter-end, and year-end close activities, as well as monitoring financial performance against the budget for both capital and operational budgets.

Minimum Qualifications:

·      Bachelor's degree in Accounting, Finance, or related field

·      8-10 years of related experience

Essential Functions:

Manage Financial Reporting and Budgeting

Prepares, reviews, and reconciles financial reports for both operational and capital budgets within the Physical Plant. This includes monitoring expenditures, analyzing variances, and assisting with annual budget development and long-term financial planning. The role ensures all financial records and reports comply with University policies, internal controls, and external audit requirements.

Oversee Procurement and Vendor Relations

Manages the procurement process for goods, services, and contracted work to support Physical Plant operations and capital projects. The Assistant Director establishes and maintains strong vendor relationships, negotiates contracts, and ensures compliance with purchasing guidelines and contractual obligations. They also oversee vendor invoicing, payment approvals, and the resolution of billing issues.

Support Capital Projects and Departmental Collaboration

Working closely with project managers, operational supervisors, and other University stakeholders, the Assistant Director provides financial oversight for construction, renovation, and maintenance projects. They are responsible for tracking project budgets and schedules, ensuring alignment with University priorities, and serving as a financial liaison between the Physical Plant and the Business Office.

Administer Departmental Business Operations

Manages daily administrative processes, including financial data entry, purchasing documentation, and the maintenance of accurate records to support departmental decision-making. They identify and implement process improvements to increase efficiency in business operations, while ensuring accuracy and compliance across all reporting systems.

Supervise and Develop Staff

Supervises temporary staff and student workers to support departmental needs. The Assistant Director provides guidance, feedback, and oversight to ensure the quality and timeliness of work, while fostering a collaborative, service-oriented environment.

Other duties as assigned.

Preferred Qualifications:

·      Master's degree in Accounting, Finance, or related field

Equal Employment Statement:

Marist University is committed to creating an inclusive workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the University will strive to achieve the full and fair participation of all members of the Marist community.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The University will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The University will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the University. It shall be considered a violation of University policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist University on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.

Quicklink to apply: https://careers.marist.edu/cw/en-us/job/493934?lApplicationSubSourceID=

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Position Details

Salary Rate / Pay Rate:
$215,000 – $230,000

Preferred Qualifications:

1. Master’s degree in a related field
2. Experience in a university setting
3. Experience with Public University – State’s Capital Appropriation Processes
4. An appropriate professional certification

Proposed Starting Date:
February 2026

Application Information

Contact for Applicants:
Paige Dowllar
padowl1@ilstu.edu

Apply Online:
https://jobsearch.illinoisstate.edu/en-us/job/520826/assoc-vp-facilities-services

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Director of Building and Landscape Services
University of New Mexico – Albuquerque, NM

The University of New Mexico (UNM) is seeking a strategic and experienced leader to serve as the Director of Building and Landscape Services. This role provides oversight and direction for building maintenance, landscaping, custodial services, and recycling operations across UNM’s campuses.

As part of the Facility Services division—which includes Building & Landscape Services, Facilities Design & Construction, Facilities Customer Services, Support Services and Technical Services—the Director helps manage over 10 million square feet of facilities and 680 acres of open space. The position plays a key role in advancing institutional priorities through operational excellence and integrated service delivery.

Key Responsibilities:

• Lead day-to-day and strategic operations for building, landscape, custodial, and recycling services.
• Develop and implement service level objectives, operational plans, and process improvements.
• Oversee preventive maintenance programs to extend asset life and ensure compliance.
• Supervise a large, diverse workforce, including hiring, performance management, and development.
• Manage annual operating budgets with a focus on fiscal responsibility and resource optimization.
• Advise senior leadership on infrastructure needs and long-term planning.
• Collaborate on capital projects, renovations, and strategic construction initiatives.
• Promote a culture of continuous improvement, safety, and customer satisfaction.
• Serve as a key member of the Facilities Services leadership team.

Minimum Qualifications:

• Bachelor’s degree and at least 8 years of directly related experience.
• Higher degrees from accredited institutions may substitute for experience on a year-for-year basis.

This is an exciting opportunity to join a dynamic team and contribute to the stewardship of UNM’s physical environment.

To apply, please visit UNM Jobs and search for REQ34871 – Director of Building and Landscape Services.
Only applications submitted through UNM Jobs will be considered.

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Landon School is an independent boys’ school in Bethesda, Maryland, serving students in Grades 3–12. Our 75-acre campus includes academic buildings, athletic facilities, faculty housing, and extensive grounds. We are committed to fostering a safe, efficient, and supportive environment that enhances the student, faculty, and community experience.

The Director of Buildings & Grounds is responsible for the leadership, management, and continuous improvement of the school’s facilities operations. This role ensures that all buildings, grounds, and event spaces are well maintained, safe, and ready to support academic, athletic, and community programs. Reporting to the CFO, the Director provides strategic oversight, supervises custodial, maintenance, and grounds staff, and partners with other departments to deliver high-quality services.

Key Responsibilities

Facilities & Grounds Management

• Oversee the maintenance, repair, and improvement of all campus facilities, athletic fields, and outdoor spaces.
• Develop and implement preventative maintenance schedules and sustainability initiatives.
• Ensure all systems (HVAC, plumbing, electrical, lighting etc) are functioning and compliant with regulations.
• Conduct regular inspections and follow-up through the school’s work order system – Operations Hero.

Safety & Compliance

• Conduct safety checks and ensure fire exits and emergency systems are functional.
• Oversee and manage the safety and security protocols and drills.
• Collaborate with the security team on crowd management, drills, and compliance with safety standards.
• Maintain records of inspections, incidents, and compliance requirements.

Personnel & Team Management

• Staff Oversight: Lead and supervise custodial, maintenance, and grounds staff. Assign daily, weekly, and seasonal tasks, ensuring accountability through work order system - HERO.
• Scheduling & Coverage: Create and manage staffing schedules for routine operations, special events, and emergencies.
• Training & Development: Onboard new staff, train on safety protocols, and promote ongoing professional development (HVAC, electrical, custodial best practices).
• Performance Management: Conduct evaluations, provide feedback, address performance issues constructively, and recognize strong contributions.
• Communication & Coordination: Act as liaison between operations leadership and facilities team; collaborate with athletics, development, IT, security, and administration.
• Culture: Foster a respectful, inclusive, and accountable work environment that emphasizes teamwork and service.

Budgeting & Resource Management

• Develop and manage the Buildings & Grounds operating and PPRRSM Budgets.
• Track supplies, equipment, and vehicles; ensure timely maintenance and replacement.
• Oversee vendor relationships, negotiate service contracts, and ensure cost-effectiveness.
• Oversee all campus capital projects, ensuring high-quality execution and timely completion.
• Provide leadership and strategic input to the Buildings and Grounds Committee.

Event Support

• Pre-Event: Coordinate with event managers to prepare facilities, arrange furniture, confirm HVAC/lighting/sound, and ensure safety.
• During Event: Provide on-site support, monitor building systems, and coordinate with security for traffic and parking logistics.
• Post-Event: Oversee cleanup, trash/recycling, and restoration of facilities; document any incidents or repairs.
• Develop weather contingency plans and coordinate with vendors to ensure compliance with school policies.

Qualifications

• Bachelor’s degree in operations, management, facilities management, engineering, or related field.
• Minimum 7–10 years of progressive experience in facilities, construction, logistics operations, or grounds management.
• Demonstrated leadership in managing teams, budgets, and vendor contracts.
• Strong knowledge of building systems, custodial practices, and safety compliance.
• Detail oriented with excellent organizational, problem-solving, and communication skills.

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Associate Director of Facilities Maintenance Operations

The University of New Haven, founded on the Yale campus in 1920, is a private, coeducational university that has been recognized by The Princeton Review and U.S. News & World Report for academic excellence. Located between New York City and Boston in the shoreline city of West Haven, the University is a diverse and vibrant community of nearly 10,000 students from across the globe. Within its five colleges, students immerse themselves in a transformative, career-focused education across the liberal arts and sciences, fine arts, business, engineering, public safety and public service. 

The Associate Director of Facilities Maintenance Operations position reports to the Director of Facilities with the latitude to exercise independent judgment and initiative to direct Maintenance Operations at UNH. Directs and manages the activities of the department involving staffing and staff management, planning, estimating, and scheduling of work to ensure reliable and economical operation, maintenance and preservation of all UNH facilities. Assists the Director in evaluating and revising; policies, procedures and standards to meet the changing needs of the university. In addition, position required strong technical and trade skills in the areas of mechanical, electrical, and plumbing with a working knowledge of structural and civil trades sufficient to troubleshoot, operate, and maintain the physical assets of the University. This position also requires exceptional interpersonal communication skills both written and oral to effectively support the mission of the University.

You Will:

• The Associate Director of Facilities Maintenance Operations establishes programs, planning and budget estimating for Plant Operations and Maintenance activities.

• Responsible for the planning, estimating, and scheduling of mechanical, electrical, and plumbing project work to ensure effective and economical preservation of UNH facilities. Manages workload within area of responsibility and provides direction regarding work to be performed by in-house staff and/or outside contractor. This includes assessment of technical skills, staffing levels, etc. Directs, manages and negotiates outside contractors for maintenance and alteration work. Facilitates the development of strategic plans and directs all programs for the successful, economical and timely completion of facility maintenance including but not limited to preventative, corrective and reactive maintenance. Oversees Facilities Shift Managers, trades supervisor(s) and unionized trades. Defines work priorities and directs teams within this unit. Maintains the comprehensive knowledge of University and Departmental policies and procedures.

• Oversees the operation of the campus facilities physical plant including but not limited to boilers, air conditioning, utility systems, and controls. Ensures that facilities are operated within design parameters to insure energy efficiency, reliability and comfort quality for all building users and occupants.

• Develop and communicate work priorities, Oversee the administration of training programs and staffing requirements. Solicits guidance from and provides assistance to Human Resources on contract and personnel issues. Investigate and initiate disciplinary action when necessary.

You Need:

• Must have strong technical and trade skills in the areas of mechanical, electrical, and plumbing with a working knowledge of structural and civil trades sufficient to troubleshoot, operate, and maintain facilities physical plant.
• Comprehensive knowledge of:
  • The University’s organization, administration, labor relations, and financial guidelines and policies.
  • building trades.
  • University, federal, state, and local building codes.
  • Engineering concepts, computer aided design, project management, mechanical systems, building trades, state and local codes, facilities management, and building systems.
• Extensive knowledge of traditional and new materials, techniques and methods in building construction, and construction contract administration.
• Thorough knowledge of accounting theory and principles.
• Proficient in the use of current management information systems including Microsoft Project, AutoCAD, Word, Excel, Work Order Management System and others as required. Exceptional verbal, written, organizational, analytical, managerial, planning, supervisory, and follow through skills.
• The ability to communicate effectively with all organizational levels.
• Thorough understanding of labor relations and the University’s labor agreements.

Minimum of eight years direct supervisory experience in the field of facilities construction and maintenance management, required. Experience in an institutional unionized environment required. Bachelor’s Degree in Engineering or an equivalent combination of work experience and education.

What’s In It for You:

• Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs.
• Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant Program
• Commitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunities
• Employee Discounts on products, services and educational opportunities
• Work/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year’s); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable

Application Process:

To apply, please submit an application,  resume and cover letter by clicking here.

*The University of New Haven is not a qualifying E-Verify employer and its use of E-Verify is limited to specific government projects. For that reason, candidates with STEP OPT authorization cannot be considered for employment.

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The Trades Maintenance Manager functions as an upper-level manager reporting to the Associate Vice President, Facilities Operations. The position shares the responsibility for the overall delivery of all services carried out by Facilities Management. The position requires strong leadership skills, managerial skills, mechanical aptitude, and excellent communication abilities. This position plans, prioritizes, schedules, assigns, supervises, evaluates and participates in the work and direction of the team; leads in the development and implementation of goals, objectives, policies, and priorities; supervises Assistant Trades Managers, maintains managerial oversight of Trades Shop supervisors, and establish the strategic direction, and long-range plans for improvements, responsible oversight and coordination of all major and minor maintenance project-related tasks, and will work collaboratively with project managers, planners, and other university officials to prioritize maintenance backlog and future projects since the position will assist in the development of an accurate and current deferred maintenance database and facility condition index file. For full job description and information on how to apply, please follow this link: https://jobs.colostate.edu/postings/168572

CSU is an EO employer and conducts background checks on all final candidates. 

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Space Analyst

Location: University of Tennessee, Knoxville, TN
Work Type: On-site | Full-time | Exempt
Market Range: MR11

The University of Tennessee, Knoxville (UTK) invites applications for the position of Space Analyst within our Facilities Services department. This role offers a unique opportunity to lead the development and management of a modern, data-driven Space Program and Database for a campus comprising over 17 million square feet of building space. The successful candidate will play a key role in shaping how the University understands, utilizes, and plans its physical environment—ensuring our facilities effectively support UT’s academic, research, and operational missions.

Position Summary

The Space Analyst will oversee the production, analysis, and maintenance of the University’s electronic building models and associated data. This position will collaborate across departments to compile, verify, and analyze spatial data and trends that inform campus planning decisions, including demolition schedules, renovation projects, and space utilization strategies. A central focus of this role is leading the implementation of Building Information Modeling (BIM) standards and practices across the University. The analyst will work directly with designers and contractors to ensure that all BIM and CAD deliverables meet UT standards and quality assurance requirements.

Key Responsibilities

• Develop and maintain a modern, comprehensive University Space Program and Database.
• Establish, implement, and manage campus BIM standards to ensure consistency and accuracy in design and construction documentation.
• Collaborate with the Office of Capital Projects to align space data with institutional goals for both UTK and the UT System.
• Coordinate and conduct the annual space inventory process, ensuring data accuracy for funding and planning purposes.
• Analyze data trends, identify discrepancies, and provide actionable insights to administrators for space planning and forecasting.
• Work with facilities teams to verify building plans, measure spaces, and update the University’s space database.
• Partner with architects, designers, and contractors to incorporate BIM, CAD, HALO, and GIS technologies into capital projects.
• Oversee QA/QC of digital deliverables, including room numbering, signage schedules, and as-built documentation.
• Support University initiatives in space utilization and future facility planning through robust data analysis and visualization.

Qualifications

Education: Bachelor’s degree in Architecture, Interior Design, Planning, Computer Science, or a related field.
Experience: Minimum of three years of professional experience in the development, deployment, or application of spatial information systems or related software and services.

Knowledge, Skills, and Abilities:

• Proficiency in Autodesk Revit, AutoCAD, and BIM workflows.
• Strong understanding of construction documentation and industry standards.
• Excellent data management and QA/QC skills.
• Analytical, detail-oriented, and adept at creative problem-solving.
• Proven ability to work independently and collaboratively across organizational levels.
• Strong written and verbal communication skills.
• Valid driver’s license required.

Join Our Team!

This is an exciting opportunity to contribute to the strategic growth and modernization of UTK’s facilities. If you are passionate about spatial data, technology, and design, and are eager to make a lasting impact on campus planning, we encourage you to apply at the link below.

https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/4326/?utm_medium=jobshare&utm_source=External+Job+Share

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The University at Albany is seeking to fill a Facilities Project Manager (Electrical or Mechanical Engineer) position. Reporting to the Director within the Planning, Design, and Construction (PDC) unit, the Project Manager will have a critical role in providing senior-level engineering guidance for projects and programs.  This position is also expected to provide engineering design oversight for in-house Facilities Management and department projects and manage projects from inception to completion as assigned.  Working within a multi-cultural environment, this position will collaborate with various departments across campus and within Facilities Management, and with external consultants and agencies.  To read the entire vacancy announcement visit https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=193468.

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Senior Project Manager will lead and oversee a variety of building alterations, renovations, and new construction throughout the entire facility for all university facilities and buildings in addition to providing guidance and training to Assistant Project Managers. Experience using Procore is required. Writes and issues design and construction RFPs in collaboration with project team members. Formally requests quotes through Procore. Assumes overall management of projects from inception to final turnover to end-users and operations. This position is required to travel to the metropolitan New York City area University campuses as needed.

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education. Qualified and interested individuals can get more information and apply at https://careers.fordham.edu/postings/10115 

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