Job Express: Week of November 18, 2024

Learn more about APPA’s Job Express career center, including how to post openings (discounts for APPA members) and the benefits of our featured listing option.

General Administration & Management

Operations & Maintenance

Energy & Utilities

Planning, Design & Construction

Associate Director, Housing Operations

Housing Operations, a division of Auxiliary & Business Services (A&BS), is excited to welcome candidates for the position of Associate Director. This position supports the vision and mission of the housing operations by overseeing the operational management of multiple housing areas including the direction of staff and initiation of all related activities to ensure effective operations, efficient use of appropriate resources, and a focus on excellence in Custodial, Maintenance, Service, Safety, and Teamwork. Working with a diverse workforce, delivering a well-maintained, clean, safe, and secure living experience for students and guests; overseeing operational areas supporting at least 10 staff, and 80 technical service employees in a variety of housing options for over 7,500 students with an annual operating budget of near $27 million. We believe in the value of respect and as an incoming team member of Auxiliary and Business Services, it will be expected that all employees embody and model Penn State’s and Finance and Business’ commitment to diversity, equity, and inclusion.

The successful candidate will be responsible for the following:

• Oversee the coordination of housekeeping practices and maintenance programs. Ensure best operational practices are followed in an effective manner and in accordance with accepted housekeeping and maintenance standards. Consult with staff to propose methods for improvement. Keep abreast of current developments in higher education and campus housing. Provide support and oversight in the formulation of plans and establishment of schedules for employees during peak time periods such as Arrival, Fall Break, Semester Break, Spring Break, and Summer.

• Review, analyze, and prepare annual operating budgets. Monitor monthly operating statements to ensure fulfillment of budgetary goals and established projections. Investigate, formulate, and implement new technical, cleaning, and maintenance procedures, products and equipment allowing more cost-effective use of resources. Recommend major and minor maintenance projects and purchases.

• Lead the department’s Custodial Programs team. Areas of campus-wide impact include: Training Development & Coordination, Floor Care Certification Programs, Cleaning Products, Tools, & Equipment Specifications, Standard Operating Procedures related to Custodial Tasks, Overall Inventory Control Program, and Lead Summer Operations & Scheduling.

• Oversee and conduct annual performance evaluations for all staff in assigned areas. Counsel and coach staff and employees on job performance, discipline, grievances, accident reports, incident reports and related matters. 

• As a designated Essential Employee, prepare for and respond to critical incidents to ensure continuity of operations for housing residents and guests. This is a 100% on-site position; telecommuting is not typical.

It is essential that the candidate have excellent written and verbal communication skills, the ability to use good judgment when dealing with sensitive and confidential information, be able to manage multiple tasks and deadlines, and demonstrate a genuine appreciation for working with diverse audiences in a team environment. The successful candidate must have excellent skills in utilizing Microsoft Office (O365) programs such as Word, Excel, and PowerPoint.

EDUCATION & EXPERIENCE

8+ years of relevant experience, including 3+ years of supervisory experience

Bachelor’s Degree or higher

Or an equivalent combination of education and experience

APPA credential of Educational Facilities Professional (EFP) or Certified Educational Facilities Professional (CEFP) is preferred but not required.

More about Auxiliary & Business Services:

Auxiliary & Business Services is an umbrella organization for thirteen non-academic support units to include Housing & Food Services (HFS), Culinary Support Services, HFS Purchasing, Bryce Jordan Center, General Stores, Hospitality Services, Lion Surplus, id+ office, Multimedia Print Center, Transportation Services, Accounting and Business Operations, Information Technology, and Marketing. A&BS is one of the largest units of Penn State Finance & Business. From the dining commons to the airport, hotels, and a 16,000-seat arena that hosts sports, music, and entertainment events, A&BS provides essential services to students, faculty, staff, and the public.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

For full job description and to apply, visit https://apptrkr.com/5784344

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Catawba College is seeking a dynamic and visionary leader to serve as the Associate Vice President for Facilities Management and Capital Planning (AVPFMCP). This role is ideal for a candidate who is:

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Position Summary

The Director of Facilities has general responsibility for all aspects of the 300-acre physical plant and reports directly to the Chief Financial and Operating Officer. The position provides supervision and direction for all members of the staff in maintenance, grounds, housekeeping, and environmental initiatives. In addition to having general administrative responsibility for the day-to-day operation of facilities, the Director acts as the school’s representative in all capital construction projects, regularly attends construction progress meetings, and reports back to the administration. The Director must bring a long-range planning perspective to his/her work and contribute to the efforts of the committee on Infrastructure and Technology for the Board of Regents. The Director oversees all environmental and safety issues enforceable by external agencies of both state and federal levels. This position models the customer service behavior expected of all members of the department to keep the total campus in the best possible condition to support the educational mission of the school. To be successful, the Director of Facilities must have a broad understanding of the work of all of the trades and general construction practices.

Essential Duties & Responsibilities

Administration

• Facilities record keeping to include oversight of the work order system.
• Personnel administration to include the ability to lead and work with a variety of skilled and unskilled labor positions.
• Financial administration including contract review and negotiation and budget development and monitoring.
• Oversee and monitor an annual operating budget of roughly $6.5 million.

Planning

• Information resource to the Board of Regents Infrastructure and Technology committee and school administrators by providing technical data, planning schedules, and cost estimates regarding all aspects of the physical plant preventative maintenance schedule and upgrades.
• Oversee the construction of new facilities, renovations and remodeling, and alteration of existing buildings.
• Oversee and monitor an annual capital budget of roughly $1.5 million.
• Review and prioritize requests for maintenance from department heads, dorm deans, and occupants of faculty residences provided by the school.

Operations

• Coordinate facilities personnel in the maintenance of diverse systems such as utilities (sewer, water, gas, electric, heating/air conditioning, fire alarm systems) and all environmental and safety issues enforceable by state and federal agencies.
• Formulate and monitor expenses and annual allocation of funding through the operations and capital budgets.
• Ensure equipment is kept in good operating order.
• Coordinate the proper training of staff through safety meetings and specialty training seminars, e.g., boiler treatment, water treatment for cooling systems, locksmithing, high voltage terminations, tree pruning, lawn care techniques, etc.

Knowledge, Skills, & Abilities

• Sincere dedication toward service of the school.
• Very strong knowledge base in construction practices, environmental and safety issues, and a broad knowledge and understanding of all trades.
• Demonstrated proficiency in working with bid specifications, negotiating agreements, and administering contracts.
• Skill in financial management to include budget preparation, management, and monitoring.
• Ability to independently problem-solve, analyze issues and create action plans.
• Must be able to prioritize and delegate to supervisors and others under direct supervision.
• Must be a good motivator and be able to accomplish tasks and projects within deadlines, including delegating tasks, as needed.
• Must have a strong sense of urgency and good organization and computer skills.
• Ability to read, write, and communicate clearly in English.

Requirements

• Bachelor’s degree from an accredited institution in facilities management, construction management or engineering. Professional Engineer (PE) license in the state of PA preferred.
• Demonstrated minimum of ten years’ experience in managing multiple aspects of facilities operations.
• Demonstrated supervisory experience, with ability to lead and manage staff.
• Requires a valid driver’s license.

Mercersburg Academy’s Diversity, Equity, and Inclusion Committee, which is comprised of faculty and students, exists to cultivate a safe community where everyone is emboldened to be their authentic selves. First established in 2018, a task force began leading students, faculty, and staff in conversations and planning as it related to diversity, equity, and inclusion. This group was charged with exploring what Mercersburg has accomplished related to DEI, thinking about what DEI currently means at the school, and considering what it looks like for the school moving forward. The work continues now under the leadership of Director of Diversity, Equity, and Inclusion Dr. Renata Williams. While much work has been done to educate the Mercersburg community on diversity, equity, and inclusion, the work is ongoing, and they commit to building their DEI initiatives as a community. From the foundational work with their task force, Mercersburg created a DEI Committee made up of multiple subcommittees that will continue the work of the task force into the foreseeable future.

Please submit Resume and Cover Letter to Valerie Rohn at valerier@helblingsearch.com. 

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The Operations Division at Tufts includes facilities, design and construction, campus and capital renewal planning, real estate, campus safety, dining, auxiliary services, and other related services on multiple campuses across 5.8 million square feet in 250 buildings. Operations services four campuses in Massachusetts: the main campus in Medford/Somerville, the health sciences and SMFA campuses in Boston and the veterinary school campus in Grafton. The Operations Division supports Tufts University’s mission in teaching, research, and clinics by providing stewardship, recommendations, services and advice in its primary areas of obligation: optimizing use of space and real estate, strategic and responsible management of the built environment, creating a secure campus environment and infrastructure, promoting best-in-class sustainability practices and policies, and creating exceptional community experiences that enhance Tufts’ reputation and brand. 

The Facilities Management Department employs approximately 150 staff members including a unionized trades, grounds, labor force with outsourced custodial services.  The annual operating budget is $120M, including $60M in capital renewal.

Reporting to the Executive Director Facilities Management, the Director of Facilities Support Services is responsible for the strategic oversight, leadership, and day-to-day management of the Facilities Department operations control center, residential facilities, grounds, labor/utilities, and the custodial services contract.  They will provide vision, expertise, stewardship and lead initiatives to enhance operational communications, deliver exceptional customer service, and positive interactions with University peers/customers. The Director will apply a customer centric approach to the outward facing areas of the Facilities Department, working closely with various departments to address facility needs, manage resources, and respond to emergencies, contributing to a safe, clean, and well-maintained campus environment.

Basic Requirements:

• Knowledge and skills as typically acquired through completion of Bachelor’s degree in a related field with 10+ years of experience.
• Minimum of 5 years’ experience in leadership role directing or managing a cross functional team.
• High level of skill in communicating, interacting, and building relationships with internal/external stakeholders with an understanding of impact on the larger organization to build excellent customer service.
• Knowledge of facilities support and operations in maintenance, repairs, and emergencies.
• Ability to work in a fast-paced environment and prioritize tasks and responsibilities.
• Must possess highly developed interpersonal skills, diplomacy and sensitivity, and the ability to exercise considerable judgment and discretion in establishing, building, and maintaining effective working relationships with administrators, faculty, staff, vendors, contractors, and other stakeholders.
• Demonstrated ability, and commitment to work effectively in, a culturally diverse and inclusive environment and to value and respect different perspectives.
• Ability to communicate ideas clearly, both verbally, graphically, and in
• Excellent knowledge. Proficiency, and experience with computerized maintenance management systems and typical software required for the position.

Speclal Work Schedule Requirements:

• This is an On-Site position based on the Medford/Somerville campus and will be expected to travel and work occasionally at the Universities’ other campuses.

Please apply at 

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This position is a key member of the UAH Facilities and Operations department, which is responsible for the planning, design, construction, renovation, maintenance, and repair of each of the university’s 90+ buildings and 500 acres. Under the general direction of the Assistant Director of Facilities Maintenance, the employee provides oversight for the preventive maintenance, repair, and minor renovations of all Education & General (E&G) properties. This position provides leadership for service orders for small construction and/or alterations to existing facilities. This position coordinates the activities of a multi-craft technical workforce, organizes workflow, arranges logistical support for facility repair projects, and inspects work for quality. He/she shall have some budgetary responsibility and record-keeping duties.

• Associate's degree in building construction or related field or an equivalent combination of education and years of experience.
• 5-8 years or more of full-time relevant work experience with four (4) years in a supervisory position.
• Thorough knowledge of carpentry principles & techniques.
• Thorough knowledge of painting & finishing theory & application.
• Thorough knowledge of drywall taping, sanding, and finishing.
• Strong customer service skills, excellent oral and written communication skills, and demonstrated leadership abilities.
• Ability to read and understand specifications, blueprints, and drawings relating to all types of construction and equipment.

• Bachelor’s degree is preferred.
• Formal education/experience with maintenance management software is desired.
• Considerable knowledge of standard practices and processes of the roofing trade is preferred.
• Experience with handling large and varied budgets/purchasing/payables is desired.

Salary: $56,800-$75,000

Full job description/apply here – https://careers.uah.edu/cw/en-us/job/500867/supervisor-maintenance

WHY UAH? UAH - About UAH

UAH BENEFITS https://www.uah.edu/hr/benefits

WHY HUNTSVILLE?  https://youtu.be/1BM7VY9-RuQ?si=csjbw10bTeYPbyAN

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Bucknell University, a highly selective liberal arts institution in Lewisburg, PA, is seeking a qualified Associate Director, Electrical Systems & Projects. This role oversees electrical, electronics, and life safety systems across a 3.0 million GSF campus with 150+ buildings on 550 acres. Key responsibilities include providing electrical engineering support for new construction and renovations, specifying equipment, and prioritizing capital projects within the Facilities Capital Budget. The position also involves managing project budgets, preventive maintenance programs, and overseeing electrical staff and contractors.

Project Management & Design

• Lead technical efforts for electrical and life safety systems.
• Support PD&C in large renovations and new construction.
• Manage electrical projects, including estimating, scheduling, and contractor coordination.
• Design electrical and life safety systems for smaller renovations and equipment replacements.
• Coordinate plans, projects, and shutdowns across departments.
• Prepare reports, specifications, and contracts for projects and electrical purchases.
• Analyze bids and recommend contract awards per university procedures.

Talent Management

• Oversee recruitment, supervision, and performance evaluations for Electrical Shop staff.
• Train staff on safety practices and improve effectiveness.
• Plan staffing and implement new facility programs.
• Ensure compliance with work rules, conduct standards, and university policies.

Maintenance & Operations

• Use CMMS to manage work orders and preventive maintenance.
• Review completed work orders for timeliness and accuracy.
• Develop and implement preventive and predictive maintenance procedures for electrical equipment.
• Generate and analyze CMMS reports to guide equipment repair and replacement decisions.

Sustainability & Energy Conservation

• Support Bucknell University’s sustainability and energy conservation efforts.
• Work with the Campus Energy Manager and Director of Sustainability to identify, analyze, and implement energy-saving projects and repairs.

Other Duties

• Perform additional duties as needed to support university programs, department planning, and goal-setting.
• This position is classified as essential, requiring individuals to report to work even during campus closures or delayed/early openings due to emergencies or exigent circumstances.

Minimum Qualifications

• Bachelor’s degree in Electrical Engineering or related field, with 5 years of experience in electrical engineering, design, construction, preventive maintenance, and life safety systems, including 3 years in a supervisory role.
• Or, an Associate’s degree/certification in Electrical Engineering or related field, with 7 years of relevant experience, including 3 years in a supervisory role.
• Knowledge of NEC and NFPA codes.
• Skilled in reading and creating engineering drawings/specifications for electrical and life safety systems.
• Proficient in spreadsheet and word processing software.
• Valid driver’s license.
• Background check required upon hire.

Preferred Qualifications

• Ongoing education in NEC and NFPA codes, addressable life safety systems, and related areas.
• Experience managing facilities equipment, preventive maintenance, and work orders using CMMS (e.g., TMA).
• Familiar with CAD software (AutoCAD) and BIM software (Revit).

Physical Requirements

• Ability to navigate campus buildings and grounds, including stairs, ladders, and confined spaces.
• Required to use safety equipment (hearing, head, eye, foot, hand, and body protection).
• Capable of lifting and carrying at least 25 pounds.
• Position involves indoor and outdoor work, with occasional exposure to heat, noise, dust, dirt, and emergency conditions.

To apply, visit: https://bucknell.wd1.myworkdayjobs.com/External/job/Geiger-Facilities-Building/Associate-Director--Electrical-Systems---Projects_R0000000901

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University of Southern Mississippi

Job Title:  Associate Director of Mechanical, Electrical, and Plumbing Systems

Department:  Physical Plant

Reports To:  AVP Facilities Planning & Management

Job Summary:

Provides mechanical engineering and technical knowledge to Physical Plant personnel, architects, contractors, and sub-contractors. Coordinates and evaluates the installation, maintenance, modification, overhaul, service, and repair of all University mechanical systems. Monitors and evaluates energy and utility consumption. This position is considered essential and therefore, may be required to remain on campus for storm or emergency related duty.

Primary Job Duties and Responsibilities:

1. Provides oversight and technical support to Energy Management, Electrical, HVAC, and Plumbing personnel in the performance of daily maintenance and construction.
2. Plans, designs, and oversees construction of mechanical and electrical systems for new construction, as well as renovation projects with energy efficiency and Leadership in Energy and Environmental Design (LEED) design principles.
3. Monitors and reviews existing electrical and mechanical systems to determine operation within design criteria and develops and implements improvement strategies for those systems that don’t meet design criteria.
4. Manages compliance of campus gas systems with the Mississippi Public Service Commission.  Includes inspecting systems for safety, operability, and efficiency.
5. Provides engineering support to trades and contractors for location of all underground utility systems.
6. Identifies, analyzes, and prioritizes energy conservation and utility cost reduction opportunities for implementation through computer simulations and monitoring.
7. Prepares, prioritizes, justifies, and submits technical grant applications and funding proposals for energy enhancement projects.
8. Responsible for monthly data entry of meter readings, reconcile readings, and confirming accurate usage. Submit monthly reports to Mississippi Development Authority (MDA) Energy Division for consumption and costs.
9. Provide monthly internal utility reports. Update USM annual energy reports along with submitting MDA five-year energy plans. 
10. Monitors and evaluates utility consumption costs, maintains monthly accurate records, and assists Physical Plant Accounting with preparing charge reports for campus auxiliaries monthly.
11. Serves as Campus liaison with State energy offices, the Mississippi Department of Environmental Quality (MDEQ), utility suppliers, including coordinating contacts, special rates, and utility rebate programs.
12. Attending national, state, regional, and local conferences.
13. Performs other duties as assigned.

Minimum Qualifications:

1. Bachelor’s degree from an accredited college or university in mechanical or electrical engineering with a minimum of four years of facilities related experience and/or training. 
2. Valid driver’s license. 
3. Technical support for Electrical as needed.
4. Technical support for Plumbing regarding small gas operator certificate.   

Preferred Qualifications: 

1. Professional mechanical engineering license with minimum of four years’ experience in a higher education setting. 
2. Professional engineering license in the State of Mississippi within (6) months of employment.
3. LEED Accreditation.

Knowledge, Skills, and Abilities (KSA):

1. Utilizes personal computer, computer software (word processing, spreadsheets, writing, energy management, CAD), calculator, gas leak detection equipment, underground system locator, volt–ohmmeter, light meter flow meters, and data loggers. 
2. Uses standard hand tools such as, hammers, screwdrivers, and pliers. 
3. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
4. Ability to write reports, business correspondence, and procedural manuals. 
5. Ability to effectively present information and respond to questions, from groups of managers, clients, customers, and the public. 
6. Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations. 
7. Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis. 
8. Ability to define problems, collect data, establish facts, draw valid conclusions.  Ability to interpret and extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. 
9. Ability to read and interpret blueprints and specifications. 
10. Working knowledge of building automation systems (BAS) and energy control systems.

Supervisory Responsibilities:

Electrical Superintendent (1)

HVAC / Plumbing Superintendent (1)

Student workers as needed.

LINK to apply:

https://usm.csod.com/ats/careersite/JobDetails.aspx?id=4181&site=1

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Summary:

Reporting to the Senior Vice Chancellor/Vice President for Administration and Finance, the position focuses on team leadership, operational excellence, customer satisfaction excellence, technological integration, and strategic growth of internal services. The position leads overall operations and develops and implements the strategies and policies to create an excellent customer service experience in the maintenance of existing facilities and properties and the programming, designing, constructing, and delivering new construction and renovation of the facilities and properties as the Associate Vice President for Facilities/Construction Management for the University of Houston. The position plays a significant role in campus planning and development including creation of master plans, leading large-scale development projects in a senior role, advancing physical planning, strategically developing a multi-year capital outlay program, and serving as the facilities maintenance and construction administrator. The position also provides coordination and support to the other three universities within the University of Houston System as part of its Associate Vice Chancellor responsibilities.

 Description:

Major Duties and Responsibilities at the University of Houston:

Serve in an advisory, management and policy making role in the Division of Administration and Finance on matters of facility development, maintenance, construction, and renovation.

Plan and allocate the human and fiscal capital, equipment, and operating budget to support current operations and long-term facility plans.

Ensure the development and management of effective preventative and corrective maintenance programs with an emphasis on preventative maintenance to establish reliable building mechanical, electrical, fire/life safety, plumbing, and waste management systems.

Forecast and plan facility improvements, focusing on reliability, energy efficiency and cost-effectiveness.

Develop long-range plans to address deferred maintenance backlog and energy resiliency and redundancy.

Provide leadership and direction in the management of long-range capital plans and campus development plans.

Review and negotiate contract terms and conditions, in consultation with internal legal counsel, for contractors selected for facility projects and the delivery of services.

Establish and maintain operations policies, procedures, and service standards to comply with all laws and regulations.

Build and maintain a culture of customer service excellence.

Develop and implement strategic plans in alignment with university goals.

Ensure compliance with building and safety codes.

Maintain up-to-date knowledge in construction and facilities management and maintenance; establish and update related policies and procedures.

Seek partnership and alignment across the organization, ensuring collaboration and communication with outside vendors to deliver projects on time and on budget.

Support space planning and design team efforts.

Develop and manage department OpEX and CapEx budgets, monitor financial performance, identify cost-saving opportunities, and optimize resource allocation.

Establish, monitor, and maintain key performance indicators to assist in taking corrective action where appropriate and communicate effectiveness to management and the university community.

Establish best practices to drive technological innovation, integration, and efficiency.

Manage and develop a best-in-class team by establishing standards and evaluating the performance levels of employees.

Evaluate and maintain emergency preparedness plans and protocols to safeguard employees and assets in the event of emergencies or disasters in partnership with Emergency Management.

Identify cost-saving opportunities and negotiate contracts with service providers and suppliers to ensure cost effectiveness without sacrificing service or quality.

Serve as the penultimate reviewer for determining project delivery methods.

Manage all facilities related to audit matters.

Serve as penultimate reviewer for major construction project RFPs/RFQs.

Additional duties as assigned.

UH System responsibilities include:

Provide leadership and direction for the University of Houston System in the development and implementation of appropriate system-wide policies and procedures.

Manage contacts and requests from the Texas Higher Education Coordinating Board, State of Texas, and various regulatory agencies.

Prepare, review with senior management, and submit the UH System standardized state mandated report(s) related to Facilities and Construction Management.

Manage information requests from the Texas Governor and the Texas Legislature related to Facilities and Construction Management.

Collaborate with campus presidents, CFOs, and System facilities personnel on facilities projects/matters.

Present various reports to the System Board of Regents, Chancellor, and CFO as assigned or requested.

Additional duties as assigned.

Minimum Qualifications: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4-year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.

Requires a minimum of ten (10) years of directly job-related experience. A broad understanding of the complexities of higher education administration in the plant operations area. Outstanding communication skills. Planning and budgeting skills. Ability to create and foster a cooperative environment and the ability to direct technical staff.

To Apply Please Use the Following Link:UH Career Site

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Essential Functions

Be a primary point of contact for all units seeking additional or temporary space. Respond to and prioritize space-specific requests from the University units and help identify programmatic requirements. Translate these programmatic requirements into assignable space needs and functional requirements.

Oversee space planners in conducting space needs analyses, utilization studies, and feasibility studies. Lead the development of high-level options with test fits for accommodating identified space needs based on programmatic requirements, institutional resources and priorities, and standards for utilizing existing, new, or reassigned space to improve operations.

Ensure seamless handoff to Construction and Design Services and Real Estate and Asset Management departments.

Provide overall leadership and direction to staff. Define expectations and priorities. Set goals and deadlines, assign duties, delegate ‎‎responsibilities, and evaluate activities. Prepare performance ‎appraisals & professional development plans. Provide coaching, mentoring, and teaching. Manage the ‎‎administrative process for assigned staff, including hiring, ‎promotions, terminations, disciplinary procedures, ‎and salary ‎‎adjustments. Provide ongoing performance feedback, goal setting, and development plans for staff. ‎‎‎Plan for future staffing needs. Provide timely communications to staff.

Work to establish, build, and strengthen relationships with Design and Construction Services and other University departments, ensuring service delivery continuity and uniformity. Coordinate with departmental partners to ensure a clear understanding and alignment of roles and responsibilities.

Develop and maintain a big-picture understanding of the strategic space needs of individual academic and administrative units. Serve as a strategic space broker to enhance overall space utilization at the University and establish the highest and best use of space. Serve as a systemwide expert in space planning and utilization. Keep abreast of space planning and management trends.

Manage large-scale, multi-year reorganization of people and space to facilitate contraction/expansion of the real estate footprint.

Provide leadership to staff, oversee an annual inventory of all university-owned and occupied space data, and make updates throughout the year. Implement campus space policies and related tools that ensure strategic and effective space management, planning, and utilization.

Identify and advance strategic opportunities to optimize the University’s approach to space utilization. Measure utilization and utilize benchmarks and metrics, including occupancy review and funding density. Develop relevant space utilization reports to support business needs and strategic planning requirements. Collaborate with University partners to review and amend the University’s space quality and utilization standards and guidelines to align decision making.

Provide leadership to staff responsible for managing physical and electronic active records related to WSU’s built environment in accordance with industry best practices.

Perform other related duties as assigned. 

Minimum Qualifications

Education  

Bachelor's degree.

Bachelor’s degree from an accredited college and/or university in architecture, interior design, urban planning or related fields. An equivalent combination of education and experience may be accepted.

Experience

Expert (established subject matter expert, 7+ years experience).

Ten (10) plus years of functional experience in institutional space planning and management, including previous supervisory and project management experience, and solutions-oriented problem-solving experience.

Demonstrate exceptional project management skills by directing, leading, planning, and managing projects. Experience in collaborating with stakeholders, setting goals, scheduling tasks, managing teams, monitoring progress, and coordinating all the necessary activities and resources to meet deadlines and achieve desired project outcomes.

A proven record of experience with space planning, construction documents, building codes, and environmental and life safety regulations is required.

Knowledge of and experience with higher education space planning policies, systems, and procedures is strongly preferred. 

Knowledge, Skills and Abilities

Ability to communicate effectively, succinctly, and persuasively in writing, orally and interpersonally.

Demonstrated integrity and adaptability with strong problem-solving capabilities, interpersonal skills, attention to detail, and a strong work ethic.

Ability to coordinate, manage and prioritize multiple tasks, meet challenging deadlines, and effectively manage through ambiguous assignments.

Ability to develop and process information using space management and design software.

Supervisory Skills: Ability to delegate work, set clear direction, and manage workflow. Skill and experience in mentoring and coaching personnel. Ability to train, develop, assess, and offer feedback to staff members. Skill in developing teamwork among staff members.

Teamwork: Challenges the status quo and persistently seeks out new and better ways to accomplish departmental and divisional goals. Leads and facilitates the inclusion of people from diverse backgrounds and with various points of view within University, division, and departmental goals. Ability to work across diverse internal and external groups to establish and maintain effective working relationships with team members. Adept at building strong, trust-based relationships with diverse constituents and deeply understanding the needs of different stakeholders. Ability to collaborate with colleagues within the division and other units to gain a full understanding of the project and desired outcome, Ability to produce high quality and consistent results with the assistance of team members, ability to provide support to teammates when tackling complex projects.

Please apply at: Career Site

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