Job Express: Week of September 9, 2024

Learn more about APPA’s Job Express career center, including how to post openings (discounts for APPA members) and the benefits of our featured listing option.

Operations & Maintenance

Senior Facility Manager

https://msudenver.wd1.myworkdayjobs.com/en-US/MSUDenver/job/Senior-Facility-Manager_JR102993

Position Summary: Performs under direct supervision of the Director of the Office of Operations and Maintenance.  Delivers building operational decisions and direction for Operations and Maintenance services for Metropolitan State University of Denver.  Provides direction and leadership to contractors and facilities support functions to ensure efficient operation of building systems and utility distribution to MSU campus owned facilities and MSU occupied settings.  Acts as alternate for Director of Operations and Maintenance.

Job Duties/Responsibilities:

Management and oversight of Maintenance Coordination – 60%

• Oversee and manage contracted maintenance and operations work.  Coordinate the completion of planned and unplanned maintenance and repair, including but not limited to HVAC, refrigeration systems, plumbing, and lighting. 
• Manage work requests in a timely and well documented manner through the CMMS.  Follow-up on all work requests to ensure completion and satisfaction.
• Review and implement quality inspection findings and provide day-to-day oversight of work done in support of facility maintenance and operations. 
• Perform, document, and report results of ongoing inspections in support of facility audit goals and objectives. 
• Diagnose and perform minor and routine maintenance.
• Develop and maintain building specific maintenance schedules. 
• Provide ancillary facilities specific services (e.g. building access accommodations, systems modifications, temporary signage posting, waste services etc.) when required to support events occurring within campus spaces falling under the direct oversight responsibility of Department of Facilities.
• Work with Director and Fiscal Manager to implement cost control and awareness measures for planned and unplanned operational expenses.
• Monitor and respond to utility outages and increased energy usage.
• Manage small facility projects such as office moves, furniture replacement, and minor remodels (e.g. patch, paint, and other finishes). 
• Perform other tasks or special projects as required.

Data Compilation and Analysis – 10%

• Compile data for facility management reports including but not limited to KPIs, energy use, quality inspections, contractor performance, renewal needs

Contracting and fiscal management – 10%

• Oversee bidding process for multi-year contracts – Janitorial, HVAC, Roofing
• Pursue bids for repair work and RFPs for building maintenance and operations agreements
• Oversee contracts and invoice payments associated with building operations.

Supervision – 10%

• Supervise, train, and provide work direction and problem-solving assistance for student worker(s).
• Manage subcontracted work and hold vendors accountable

Emergency Management and Response – 5%

• Oversee and manage response to MSUD emergency incidents

Access Control Coordination – 5%

• Act as back up for access control coordination.

Required Qualifications:

• Bachelors degree and a minimum of four (4) years' experience in facilities operations and maintenance.
• Facility Management Professional (FMP) or other comparable facilities certification
• Minimum of seven (7) years of work-related experience
• Ability to read, comprehend, and interpret architectural and engineering drawings and specifications, contracts, warranty terms, equipment manufacturer and maintenance manuals.
• Experience writing reports and providing correspondence to requests.
• Strong verbal and written communication skills to work with customers via email, phone, and in person.
• Experience with a building automation system such as Johnson Controls, Siemens or LONG.
• Computer skills and working knowledge of MS Excel, Word, PowerPoint.

Preferred Qualifications:

• Certified Facility Manager (CFM), Certified Educational Facilities Professional (CEFP) or other comparable facilities certification
• Experience with CMMS, AutoCAD, Adobe.
• Knowledge of emergency management oversight and response and access control/security management
• Experience effectively presenting information to an internal department and/or large groups of employees in meetings.
• Ability to strategize and develop long range plan information to assist with Operations and Maintenance budget development

Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet ALL required qualifications.

Schedule Information
Full-time, 40 hours per week
Exempt
Days of the Week:  Mon – Fri
Evenings and Weekend Work: Emergencies/On call as needed
Schedule: Hybrid schedule available
Travel: Rarely

Salary for Announcement
Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account a variety of factors including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. 

The salary range that the University reasonably expects to pay for this position is $78,000-$85,000 . 

This position is paid monthly and is eligible for MSU Denver benefits.

Instructions to Apply

• For full consideration, please submit the following documents:
• Resume
• Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position
• Official transcripts will be required of the candidate selected for hire.
   

Closing Date

Open Until Filled

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The Associate Vice Chancellor for Facilities will serve as a strategic leader within the campus community infrastructure team, providing leadership, planning, direction and oversight of campus facilities operations, building maintenance, plant and building systems, utility production and distribution, construction management and facility support services. This position will also facilitate critical collaboration and communication within the campus community infrastructure team, with the broader campus community, and with the external community, U of A System and state partners. U of A is currently performing nearly half a billion in active projects and another half billion that are in the planning stage. This role is crucial for ensuring that the campus environment supports the institution's mission and objectives of student success, research and employer of choice. This position offers a unique opportunity to lead and shape the future of the university’s facilities and infrastructure.

Minimum Qualifications:

§ Bachelor’s degree in engineering, business management or a related field

§ Ten years or more of leadership experience in the facilities arena, working in a multi-faceted private or public sector organization.

§ Demonstrated experience leading and developing successful teams, delivering exceptional service, collaborating across a large organization and delivering on strategic initiatives and capital projects.

§ Strong knowledge of facilities operations, construction management, space planning and sustainability practices.

§ Demonstrated excellence with strategic planning, project management and organizational skills.

§ Strong financial acumen and experience managing large budgets and capital projects.

§ Demonstrated excellence with outstanding communication, interpersonal and team-building skills.

§ Demonstrated ability to work collaboratively with a wide range of stakeholders, including university leadership, faculty, staff, students and external partners.

Preferred Qualifications:

§ Master’s degree in management (MBA)

§ Professional engineer, mechanical or civil engineer

§ Fifteen years or more experience of managerial experience in the facilities arena

§ Five years or more experience in higher education

Knowledge, Skills & Abilities:

§ Ability to effectively communicate verbally & written not only with staff, but with deans, directors, department heads, vice chancellors, faculty, etc.

§ Knowledge of building maintenance.

§ Knowledge of utility production.

§ Knowledge of business and administrative support.

The University of Arkansas is an equal opportunity, affirmative action institution.

Please submit Resume and Cover Letter to Rick Nawoczynski, rickn@helblingsearch.com.

All application materials must be uploaded to the University of Arkansas System Career Site: https://uasys.wd5.myworkdayjobs.com/UASYS/job/Fayetteville/Associate-Vice-Chancellor-for-Facilities_R0061943

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About Baylor School:

Baylor School is a private, coeducational college-preparatory school in Chattanooga, Tennessee. Founded in 1893, the school's current campus comprises 800 acres, with more than 50 buildings and 1 million square feet of maintainable space. For the 2024-25 school year, Baylor enrolled 1137 young men and women, in grades 6-12, including boarding students in grades 9-12, 24% of whom lived on campus, as representatives of 25 states and 30 countries.

Position Description:

The Director will provide leadership and strategy development for all aspects of the Physical Plant Department operations and maintenance including managing contracts with external service providers, i.e., vendors, contractors, etc., and administer smaller maintenance projects. The Director will fulfill various administrative duties and other management requirements, as well as initiate the formulation of policies and procedures necessary for the accomplishment of responsibilities.

Responsibilities Include but are not limited to:

• Assure conformance to the school mission, goals, and objectives.
• Assist the Chief Financial Officer with the establishment of priorities, management policies, procedures, and systems.
• Initiate strategic planning activities, actively promote the Office of Physical Plant Strategic Plan.
• Relies on experience and judgment to plan and accomplish goals.
• Establish policies and procedures to enhance departmental effectiveness and streamline   Decision-making.
• Assist with the implementation of the Facilities Master Plan.
• Provide leadership and strategy development for all aspects of the Physical Plant Department operations and maintenance.
• Assist with the implementation of the Facilities Master Plan.
• Provide leadership and technical expertise in issues relating to building and utilities maintenance and operations.
• Oversee and direct the facility services functions for the school, including custodial, moving, and events support.
• Provide leadership and technical expertise in the maintenance of grounds and long-range  landscape planning initiatives.
• Ensure the School's installed fire protection and security systems meet legal requirements.
• Collaborate with other members of the Chief Financial Officer and Finance team in the development of the strategy for remediation of deferred maintenance to be used in preparation of the Capital Plan.
• Works to develop and update design standards to apply to both new construction and renovations. Ensures that the entire plant team is involved with new construction and remodels in the design, review of drawings, etc.
• Achieve a balance among the conflicting demands to both enhance the attractiveness of the campus and the quality of its facilities and infrastructure and constrain operating costs.
• Meet the requirements of all Physical Plant customers.
• Maintain appropriate relations with various campus functions and departments including Academic Affairs, Information Technology, Financial Administration, Alumni Relations, Enrollment Management, Res Life, Athletics, and various other areas.
• Consult and interact with customers, internal departments and external consultants regarding facilities modification/repair/maintenance options, strategies and cost estimates and resolves problems and conflicts.
• Coordinate with all department managers and supervisors and keep the appropriate reporting relationships informed of work plans and status of ongoing work.
• Solicit recommendations for process improvements and develop plans for implementation.
• Remains abreast of existing and emerging technologies, processes, products, services, and leading industry performance benchmarks.
• Ensure compliance with the school, state, and federal laws, policies, and regulations.
• Oversee all functions of the daily operations of a multi-trade workforce active for all facilities on campus.
• Develop, implement, and administer the departmental operating budget that includes salaries and benefits, utilities, supplies, and equipment.
• Provide short- and long-term manpower resource planning; direct personnel; evaluate performance and make recommendations for personnel actions including employment, advancement, or termination.
• Mentor all direct reports so that they may fully develop in their roles and responsibilities.
• Motivate employees to meet strategic planning goals.
• Identify training requirements, create a learning environment, and participate in training sessions and seminars.
• Manage contracts with internal and/or external service providers (vendors, service providers, etc.)
• Directs the operations and maintenance as well as analyzes and optimizes energy related equipment and related systems for peak energy performance.
• Manages campus resources to ensure continuous delivery of reliable and energy efficient systems including heating, cooling, ventilation, and automated building control systems within the school.
• Provide technical support for daily demand activities to resolve problems and issues to   maintain optimal efficiency and operations of energy systems to include boiler, chillers, and Building Automation systems.
• Exercise careful financial management.

Qualifications:

• Bachelor's degree or higher from an accredited institution in an appropriate area of specialization (Engineering, Architecture, Construction/Project Management) as a Physical Plant Director.
• Ten (10) years of experience as a Facilities Manager of significant Construction/Engineering projects at an institution of higher education or similar environment
• Extensive hands-on experience (5 or more years) in communicating, interacting, and training other facilities managers at all levels.
• Demonstrated knowledge of regulatory compliance, preventive maintenance, and personnel management.

To Apply: Please submit a resume and cover letter to Matt Lesher at Mattl@helblingsearch.com

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Recycling/Waste Reduction Coordinator

Position Number: 500539

Vacancy Open to: All Candidates

Department: AFH Grounds Recycling HR

Department Homepage: https://campusoperations.ecu.edu/facilities/

Advertising Department: CO FS GROUNDS Admin

Division: Administration & Finance

Classification Title: Specialist

Working Title: Recycling/Waste Reduction Coordinator

Number of Vacancies: 1

Full Time Equivalent (FTE): 1.0

Full Time or Part Time: Full Time

Anticipated Recruitment Range. Salary offered may be outside of this range as impacted by budget, UNC salary administration, and/or candidate qualifications.: $60,000 - $65,901

Position Location (City): Greenville

Position Type: Non-Faculty

Job Category: Non-Faculty Staff Professional

Organizational Unit Overview

Facilities Services primary purpose is to plan and perform corrective and preventive maintenance functions on all building structures and equipment and utility infrastructure. Corrective maintenance returns equipment to optimal design performance after failure or upon degradation from age, adverse operation conditions, etc. Preventive maintenance minimizes equipment failures and reduces corrective maintenance.

Job Duties:

Recycling/Waste Diversion Coordinator for the University. Manage Recycling Services and the Solid Waste Removal department.

Manage the Recycling Services department within Facilities Services/Grounds Services. Ensure daily collection of recyclables remains on schedule.

Perform duties of Campus Waste Diversion Coordinator. Activities might include: support movement to “Green Labs”, expand Athletic event recycling and composting, expand composting efforts, work with Dining Services on new and innovative initiatives, create Recycling Competitions on campus, work on Zero Waste Program, and advance the Green Office Program.

Manage the Refuse removal unit of the Facilities Services Grounds Department. Ensure daily collection of refuse remains on schedule. Accommodate pickup requests. Determine the allocation and placement of dumpsters for the most efficient strategy.

Contingent upon availability of funds.

Minimum Education/Experience:

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification Required by Statute or Regulation

Candidate should possess a valid NC driver’s license and be eligible to operate a state-owned vehicle in accordance with the ECU property policy.

Preferred Experience, Skills, Training/Education

Previous experience in a university setting managing recycling and/or waste diversion is preferred. Knowledge of recycling policies in the state of North Carolina is desired.

Special Instructions to Applicant

East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. Candidates must also submit a cover letter, resume, and a list of three references, including contact information, online.

Applicants must be currently authorized to work in the United States on a full-time basis.

Additional Instructions to Applicant:

In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents. Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable.

Job Open Date: 09/09/2024

Open Until Filled: No

Job Close Date - Positions will be posted until 11:59 p.m. EST on this date. If no closing date is indicated, the position may close at any time after the initial screening date. 10/11/2024

Initial Screening Begins: 10/11/2024

Rank Level:

Quick Link for Direct Access to Posting: https://apptrkr.com/5618813

AA/EOE

East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Department for People Operations, Success, and Opportunity

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

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Job Description Summary

Position manages, plans, organizes and controls daily operations for a Groundskeeping operation on a large university campus. Operations include Groundskeeping services throughout campus such managing large scale irrigation systems, tree maintenance, including replacement plans/strategy, landscape improvements and replacement, turf maintenance and pest management, landscape project management, and Athletic field
maintenance/management.
Performs Groundskeeping Services to a uniform standard, consistent with protocols and schedule trends, in a manner that results in the greatest efficiency, effectiveness and customer service. Maintains effective working relationships with Operations Managers in other sections of Physical Facilities to coordinate overall University facilities management. Performs other duties as assigned.

Essential Duties

Leadership-Management-Relationship with Superiors: provides direction, focus, guidance, support, prioritization and oversight for supervisory staff and work force; implements new and/or enforces existing programs, policies, processes and procedures that result in high levels of efficiency, performance, and effectiveness; keep superior informed; be responsive to directives from superiors; support the unit, departmental, and institutional goals

Daily Management: directs routine Groundskeeping operations for all in-house Groundskeeping staff, including establishment of work priority and organizational structure; manage work in progress and inspect work to ensure quality control.

Technical Support and Guidance: provides approximately three supervisors and approximately thirty-five staff with technical support and guidance relative to Groundskeeping operations.

Contractor Oversight: performs contract administration and recommends hiring of outside contractors.

Long-Range Planning: provides Grounds assessments and long-range planning for Groundskeeping needs, including determination of priority.

Groundskeeping Maintenance Function: develops programs and operational practices and policies for an effective and efficient preventive maintenance, repair maintenance, and predictive maintenance programs; coordinate efforts with other organizational units.

Record Keeping Function: develops policies and work practices that result in accurate and timely tracking of work requests, Preventive Maintenance efforts, labor and material costs; develops/prepares periodic reports detailing performance of the business unit.

Personnel Function: enforces work rules; holds subordinates accountable for effectiveness and efficiency; screens job applicants; makes hiring recommendations; participates in administration of; Onboarding, Pride Awards, Job Enrichment/Development, Performance Evaluations, Goal Setting, Discipline.

Implements Technology/Equipment: responsible for the application of technology to the operation, to provide quality or efficiency improvements with the delivery of services.

Minimum Qualifications

Bachelor's degree in a related field plus a minimum of 3 years full-time experience in managing a medium or large sized work staff or facility

OR

Associate's degree in a related field plus a minimum of 5 years full-time experience in facilities management/groundskeeping maintenance;

OR

A minimum of 10 years full-time verifiable experience in groundskeeping maintenance and/or management of entry level employees.

Applications may be submitted at www.MiamiOH.edu/jobs (JR 100606 Senior Operations Manager Groundskeeping).

Miami University, an EO/AA employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami does not permit, and takes action to prevent, harassment, discrimination and retaliation. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@MiamiOH.edu or 513-529-3560. Annual Security and Fire Safety Report may be found at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html. Criminal background check required. All campuses are smoke- and tobacco¬ free.

CEFP preferred.

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