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General Administration & Management
Planning, Design & Construction
University of Rochester, Rochester, NY
Assistant Director, Commissioning and Systems Turnover - Facilities Services
Tufts University
Tufts University is searching for an Assistant Director of Commissioning and Turnover to oversee and administer MEP/FP and building envelope systems commissioning, air and water system testing, balancing, process measurement strategy, and continuous performance verification programs. This role will be reporting to the Director of Engineering and Utilities. The Engineering and Utilities department is a hybrid team headquartered in Medford, MA.
Facilitating the transition from construction to operations is an essential function of this role requiring a highly collaborative individual that focuses on commissioning program consistency and partnering with stakeholders that are responsible for project delivery. Candidates will be measured on their knowledge of industry best practices and their ability to effectively integrate stakeholder needs into deliverables that support project lifecycle goals. Candidate cover letters should specifically demonstrate examples of complex problem-solving skills and proven experience in developing practical acceptance criteria for design, design-build, construction, and turnover to Operations.
Candidates must be able to demonstrate their ability to concentrate on large amounts of information and their ability to manage multiple assignments. The Assistant Director role will serve in various capacities as program manager, technical lead, project manager, lab recertification planner, training administrator, systems failure investigator, and other related performance management functions. The Assistant Director must have strong time management skills to effectively prioritize remote and onsite work. The breadth of scope for this role intentionally spans across many departments to help absorb the variety of existing conditions, organizational structures, and stakeholders needed to develop meaningful relationships, processes, and procedures. This role will be joining a team of trusted advisors who remain flexible during times of crisis, providing each campus with reasonable options to expedite resolution. While infrequent, night and weekend support may be required to help resolve unplanned project needs and emergencies. When onsite, work may require entering and navigating building envelope systems and spaces housing mechanical/electrical systems. This includes conducting inspections in both small/confined and high elevations including roofs. Some lifting of hatches may be required. This role will require the use of a variety of software applications, defining budgets and scopes for quality inspectors and Commissioning Authorities, managing consultant’s scopes, and working with installing contractors that are made available to help organize each campus’s needs.
Basic Requirements:
- Knowledge and experience typically acquired through the completion of a Bachelor’s degree in engineering field of study
- A minimum of 10 years of experience in MEP Engineering, Construction, and/or Commissioning
- Experience from comparable technical positions & industry will be considered including the power, process, healthcare, pharmaceutical, manufacturing, and/or utilities.
Please go to the following link to see the full posting and to apply:
Assistant Vice President- Facilities Management
Florida Atlantic University
Position Summary:
Florida Atlantic University is seeking an Assistant Vice President- Facilities Management - Boca Raton, FL.
The Assistant Vice President (AVP-FM) is personally and fiscally responsible to the Vice President forAdministrative Affairs and Chief Operating Officer. The position must direct and coordinate the operational anddevelopmental planning of all campus facilities at Florida Atlantic University to support the academic, researchand service mission of the University. Charge includes design development, construction, renovation of campus facilities and maintenance of same, engineering and utilities, physical plant, as well as other vital campus services.
Summary of Responsibilities:
• Acts as agent for the University in coordinating work with
architects/engineers/consultants, contractors, and all other areas within FM. Works closely with all areaswithin Administrative Affairs such as EH&S, Police, Business Services, and other campusagencies/departments who interface with Facilities.
• Coordinates applicable training. Develops Facilities employees interpersonal skills in order to targetcustomer relationships and services. Promotes harmony within the Facilities department to realize highmorale and cooperative spirit.
• Involves with all levels within the department with a 'hands on' attitude and work philosophy. Fostersan environment of creativity, participative leadership, entrepreneurship, mutual respect for allemployees within the department (at all levels) and an environment that nurtures a team approach togetting the job done. Spends time out in the field to see first-hand employees at work, the condition of the campuses, the quality of the workmanship and provide guidance when particular conditions or problems arise.
• Responsible for responding to emergency situations that occur at all days, hours, etc. Responsible forassessing the situation and communicating to VP and other members as needed. Responsible forworking with FM teams to develop recovery plans and communicate such plans.
• Responsible for maintaining adherence to all policies and regulations of the department,University, Florida Board of Governors, and State of Florida
statutes. Continually review departmental policies for continual improvement and holds all FMemployees accountable for following policies. Responsible for all
required reporting to the BOG, BOT, and VP.
• Ensure that all purchasing including bids for services adhere to approved university and state guidelines for firm selection.
• Places high emphasis on customer service and develops methods to assess service levels throughout the university.
• Works closely with FM team, Administrative Affairs Team, and applicable University members onensuring FM policies and protocols are updated and in compliance with university, BOG, stateregulations, laws, and the like. Works to develop and update FM design standards to apply to both newconstruction and renovations. Ensures that the entire FM team (all applicable disciplines from each FMarea –
Engineering & Utilities, Physical Plant) is involved with new construction and remodels in the design, review of drawings, etc. to ensure that systems selected etc. are compatible withsystems already in place, maintenance costs and approaches are considered when selections aremade and the like.
• Coordinates the work and provides leadership to a wide range of professional and technical staffmembers and consultants engaged in architecture, engineering, construction, budgets, facilityinventories, plant operations and maintenance, master planning as well as other technical services.
• Serves as a resource for the University on campus committees, such as Master Planning, SpaceUtilization, Safety, etc.
• Assists in developing long-range plans (deferred maintenance, master plans, preventativemaintenance, and budgets) for review and approval by VP.
• Develops and makes recommendations of data and other information for use by the UniversityAdministration in making presentations of agenda items to the Board of Trustees, Board of Governors,and others. This includes, but not limited to Capital projects, space utilization and other facilities-related matters.
• Leads, develops, recommends, and implements approved long-range and short- term planningschedules - includes, but not limited to the 5-year Major, Minor, Campus Master Plan, AnnualMaintenance plan, etc.
• Coordinates and communicates short-term, and long-range campus vision and mission statementsfor the entire Facilities Management department to all employees on a continuous basis.
• Directs the development and continued enhancement of robust data relating to all units and all aspects associated with the department.
• Maintains memberships in various professional organizations and attends applicableprofessional meetings as budget permits to keep abreast of latest developments for the programareas under the jurisdiction of this position.
• Acts as a university liaison with local, state, and federal governmental agencies with regard to land use,master planning, and construction.
• Places emphasis on continual efficiency improvements with a concentration on cost reduction while maintaining quality of service and product. Approves payments (or delegates), asprepared and recommended by direct reports to contractors and vendors for satisfactory completion ofthe University's contracted projects.
• Maintains an adequate level of risk and liability insurance coverage for all campus facilities, equipment,and personnel in cooperation with the campus Risk Manager.
• Performs other job-related responsibilities as assigned.
Grounds Manager
Carleton College
The Grounds Manager is a full-time position is responsible for the campus grounds design and care consisting of 125 acres on the main campus that includes a traditional campus setting, residential areas, varsity athletic and recreational areas, native plantings, and wetlands. The Grounds Manager over sees a crew of four full- time grounds staff and five seasonal employees. This position is responsible for all aspects of the grounds operation to design and maintain the campus environment and support the academic and residential mission of the College. This position will also project manage grounds improvement and repair projects as needed.
To view a full job description and responsibilities, please visit: https://carleton.wd1.myworkdayjobs.com/en-US/CarletonCareers/details/Grounds-Manager_R-00835?jobFamilyGroup=e4c1fd5caef9100db08cb28d848b0000
Review of applications begins immediately and continues until the hire is complete. We accept only online applications.
Carleton College is an AA/EEO Employer: We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.
Vice President for Finance and Administration (VPFA)
Eastern Connecticut State University
Position Summary:
In executing this responsibility, the VPFA will provide strategic vision and leadership for the functional departments reporting to the VPFA which include, Fiscal Affairs (i.e. purchasing, accounts payable/travel, accounting, payroll, bursar’s office, card services, etc.); Auxiliary Services (i.e. food services and bookstore); Budgeting; Facilities Management; and Public Safety.
The Vice President for Finance & Administration:
1. Directly supervises the Associate Vice President for Facilities Management & Planning, Chief of Police, University Controller, Director of Fiscal Affairs/Acquisitions, and Director of Financial Planning & Budgets.
2. Indirectly supervises Purchasing/Procurement, Accounts Payable/Travel, Auxiliary Services, Accounting, Payroll, Bursar’s Office, and Card Services.
3. Advises the President on all fiscal matters and financial risks, including administrative, business and finance matters aimed at meeting institutional needs across all divisions. Provides transparent administrative and financial guidance to the President and Campus Community.
4. Assures a fiscal affairs workforce capable of effective performance, by selecting, training, and developing staff in addition to reviewing and evaluating personnel and initiating corrective actions for those areas under the VPFA management when needed.
5. Formulates, plans, improves, and implements campus-wide administrative policies and procedures.
6. Plans, develops, evaluates, and makes recommendations to the President regarding the University’s administrative programs and services (e.g., financial, facilities, commercial operations, auxiliaries’ operations, contracts, etc.) so that the campus’ objectives are met, and that compliance is assured with the policies of the Connecticut State Colleges and Universities (CSCU), federal and state regulations and audit requirements.
7. Develops annual and biennial budgets and capital plans which promote financial stability of the university and support prudent, fiduciary utilization of state funds and student tuition and fees.
8. Provides and maintains financial information systems that are adequate to provide internal controls and accurate data to support informed decision-making.
9. Manages university-wide compliance; develops corrective action plans and responds to findings of external and state auditors; and ensures that processes promote compliance with state and federal laws, internal controls, and ethical conduct.
10. Implements and updates enterprise risk management evaluations and reports items of significant risk or concerns.
11. Ensures that Eastern’s semi-annual reporting data and other requested reports to CSCU and the CT Board of Regents are prepared in a timely manner in compliance with generally accepted accounting principles.
12. Oversees the university’s facilities infrastructure. Directs construction and facilities operations. Direct the campus’ auxiliary investment activities.
13. Oversees management of state funding to support the university’s capital needs and operations.
14. Works as a primary emissary to Department of Administrative Services (DAS) to promote, guide, and oversee completion and appropriateness of structures which DAS builds, maintains, or repairs.
15. Represents the President and Eastern on boards of various agencies or quasi-agencies which are finance related.
16. Serves on various University committees as directed by the President (i.e., Budget & Resource Allocation Committee, University Budget Committee, Facilities Planning & Usage Committee, etc.).
17. Maintains ongoing business relationships with the appropriate officials and employees of federal and state agencies, community organizations, school districts and other educational institutions, which have financial, administrative, infrastructure or legal relationships with Eastern.
18. Remains current by reading professional journals and literature, developing professional contacts with colleagues, attending professional development events, and attending training and/or courses as appropriate.
QUALIFICATIONS:
MBA or other advanced degree from an accredited institution desired. CPA or comparable work experience preferred. A minimum of ten years of relevant executive-level work experience preferred. Demonstrated leadership and strategic planning skills essential to manage the administrative, financial and facility programs of a major, complex organization with sound financial and fiscal controls; ability to direct the work of professional financial and administrative staff; experience with developing and managing long-range budgets for complex organizations; ability to work within a team-based and cooperative structure; and familiarity of work in a complex unionized environment. These qualifications may be waived for individuals with appropriate alternate experience.
TO APPLY:
Applications should upload a cover letter, current resume and contact information of three professional references via Vice President for Finance and Administration - Eastern CT State University - Career Page (applytojob.com) link. Cover letter should be addressed to Chair, Search Committee for the Vice President for Finance and Administration, c/o Rebecca Davis, Screening of applications will begin immediately and continue until an appointment is made. Highest priority will be given to applications received by July 31, 2024. Anticipated start date is January 2025 following the completion of the search.
Eastern Connecticut State University does not discriminate.The following person has been designated to handle inquiries regarding the non-discrimination policies: LaMar Coleman, Vice President for Equity and Diversity, (860) 465-5112, colemanla@easternct.edu.
Maintenance Worker
Boston Architectural College
SEEKING A FULL TIME MAINTENANCE WORKER
POSITION SUMMARY:
Reporting to the Director of Facilities, the Maintenance Worker is responsible for providing support to the Facilities Department in a variety of ways. The candidate will perform general maintenance and repairs around the campus that will include custodial tasks and other tasks related to plumbing, electrical, basic carpentry, heating and cooling, and other building systems.
PRIMARY ESSENTIAL Functions:
-
Perform general duties, such as but not limited to
- Clean various surfaces and fixtures
- Paint walls, pipes and other surfaces
- Clean exterior areas of campus buildings
- Move furniture and supply deliveries
- Set up areas for scheduled events
- Remove trash and recycle materials, as needed
- Perform scheduled tests and inspections as part of preventative measures for equipment, furniture, and fixtures, as directed
- Execute miscellaneous building repairs
- Assist with snow removal, as needed
- Provide backup to security staff, as needed
- Other duties and projects, as directed
STANDARD EXPECTATIONS:
- Team and Interpersonal Skills: Success in this position requires positive relationships with other team members including support staff and senior staff.
- Service Orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, treat students and other employees in such a way that they feel well served by a professional representative of the BAC.
- Confidentiality and Discretion: Success in this position requires the ability not only to maintain the confidentiality of student and employee records, but also the ability to discern when it is appropriate to divulge privileged or confidential information.
This position requires a uniform shirt to be always worn and anti-slip footwear. A neat appearance is required.
EDUCATIONAL Criteria: High school diploma or equivalent is required.
EXPERIENCE REQUIREMENTS:
- A minimum of three (3) years in building maintenance, preferably in a higher education environment
- Must be able to speak and write clearly and understand spoken/written communication
- Must be able to comprehend and implement directions
- Must be able to work in a team and individual settings
- Must be able to lift at least 50 lbs
- Ability to read and understand all types of building plans
- Familiarity with basic computer operations, especially Microsoft applications
- Authorize a background check prior to employment
WORK SCHEDULE REQUIREMENTS:
- Must be able to work Monday to Friday 7am to 3:30pm; there may be occasions for schedule to be adjusted or call for additional days, as needed
- Available on-call for campus emergencies and substantial snow storms
This is a fully on site, non-exempt positon that pays bi-weekly.
APPLY HERE: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=65368&clientkey=3D03E3AD8F39AE20D18EF38AD2AC3148
Assistant Managing Director - Facilities Operations
Texas Tech University
Assistant Managing Director - Facilities Operations
Lubbock
37778BR
University Student Housing
Position Description
Assists with management of a department that has institutional oversight responsibilities. Assists in the development, coordination and administration of the department.
Minimum starting pay of $78,000
Major/Essential Functions
• Directly supervise 2 Unit Managers, 1 Lead Data Analyst, and 1 Sr. Analyst. Indirectly supervises a team of up to 17 team members.
• Oversee the department's Warehouse Operations, which includes ordering, receiving, delivering, and storing supplies for all facilities areas and ensuring resident donation items and abandoned property are appropriately addressed.
• Oversee the department's Electronic Security and Access Systems (ESAS) shop, which includes all Housing keys, security cameras, and card readers, as well as creation and repair of pathway signage and room numbers.
• Oversee the department's Work Control and Facilities Purchasing area, which serves as the central communication hub for Facilities. This area receives all work order requests in the FixIt system and assigns them to the appropriate technicians to complete, and serves as the contact point for Facilities purchasing, budgeting, and payment processes.
Required Qualifications
Bachelor's Degree required and five years administrative or management experience. Additional education may substitute for experience on a year for year basis.
Preferred Qualifications
• Master's degree.
• Technical background or APPA training.
• Multitasking skills.
• Conflict resolution skills.
Minimum Hire Rate
4352.42
To apply, visit https://apptrkr.com/5298501
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.
Copyright ©2024 Jobelephant.com Inc. All rights reserved.
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Building Operations and Maintenance Manager
University of Vermont
University of Vermont (UVM) is recruiting for a Building Operations and Maintenance Manager. This is a full-time position with great benefits. Our Building Operations and Maintenance Managers provide leadership to operations and maintenance crews over an assigned geographical area of campus, engage with campus partners, and provide value engineering input on projects when appropriate. Oversight of these operations are integral in providing a safe environment for students, staff, and faculty at the university.
Bachelor’s degree in engineering and two to five years of experience in facilities management at a supervisory or management level required. Knowledge of codes, regulations, standards, and related practices required. Proficiency with computer applications used in project management to include drafting and design required. Ability to interpret specifications and blueprints required. Effective verbal and written skills to communicate complex technical data required. Valid driver’s license or ability to obtain and driver’s check required. Must wear appropriate personal protective equipment (PPE) when performing specific job functions. Initial employment contingent upon successful completion of background check.
*Online job posting contains further position and minimum qualification details.
To apply, please visit: www.uvmjobs.com
The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law. The University encourages applications from all individuals who will contribute to the diversity and excellence of the institution.
Director, Housing Facilities
Florida International University
Director, Housing Facilities
The Director for Housing Facilities is responsible for the overall maintenance and housekeeping of all student housing facilities on the Florida International University campus. Areas of responsibility include, but are not limited to hiring, selection, and training of maintenance and housekeeping staff, oversight for all preventative maintenance and day-to-day work orders, scheduling staff to support evening and weekend rotations and on-call staffing, budget management, capital project planning, oversight of renovations, assist with new construction planning, collaborate with campus stakeholders and campus partners, and responsible for all turn processes in transitions from semester to semester. Reports to the Senior Director, Housing & Residential Experience.
- Provides leadership in the hiring, selection, training and evaluation of all maintenance and housekeeping staff. Provide direct supervision for Coordinator Admin Services and three Facilities Managers.
- Develops and implements a facilities maintenance plan, which includes a day-to-day work order system, preventative maintenance schedule and an annual capital project plan for all housing facilities.
- Responsible for ensuring work orders are responded to in a timely manner and proper quality control measures are in place.
- Ensures compliance with all federal, state, and local laws and standards in addition to compliance with all campus standards regarding safety, security, and facilities maintenance.
- Analyzes maintenance trends and develop proactive plans to address concerns.
- Assists with development of a comprehensive 5-year capital project plan.
- Interacts with students and parents as needed to address facility issues and concerns.
- Oversees and implement all emergency procedures as needed including emergency weather response plan. Recommend and make updates to emergency procedures.
- Responsible for developing and maintaining all risk management standards, practices, and emergency plans consistent with campus policies and procedures.
- Serves as essential personnel and provides assistance in the event of an emergency on campus.
- Oversees the entire turnover process, encompassing both summer and winter breaks for all students.
- Develops an annual budget for all facility operations. Provides fiscal management and administrative oversight of budget for all facility and maintenance related items including utilities, maintenance contracts, capital budget.
- Oversees technical review of documents, warranty procedures, building code administration and compliance. Assist with reviewing and providing feedback to architects, engineers, construction management firms and other campus partners on renovation or construction projects.
- Creates collaborative relationships with campus stakeholders to ensure all campus standards, safety protocols and regulations are properly implemented, etc. Acts as University liaison with a variety of internal and external entities for housing facilities related matters and issues including, but not limited to, Physical Plant, Facilities Planning
- Coordinates all campus partners needed for services including service contracts, preventative maintenance schedules, capital projects.
Qualifications:
- Bachelor's degree and eight (8) years of appropriate experience or a Master's degree and six (6) years of appropriate experience.
Advertised Salary: $100,000 - $105,000
For further information or to apply, please visit careers.fiu.edu and reference Job Opening ID # 532313
FIU is a member of the State University System of Florida, EOE
Associate Vice President for Planning, Design, & Construction
University of Rochester
About the University of Rochester:
Founded in 1850, the University of Rochester is one of the nation’s leading research universities and is the cultural, artistic, and educational leader for the region. They are noted among top research universities as being exceptionally collaborative, offering both the intellectual excitement of a major research university with a top medical center and the intimacy and opportunities of a great liberal arts college. In 2022, U.S. News ranked Rochester 36th among Best National Universities.
About the Role:
The AVP of Planning, Design and Construction (PDC) at the University of Rochester has responsibility for overseeing the planning, development, design, and construction processes for all capital projects at the University of Rochester. The AVP PDC will Collaborate with University leadership, divisions, internal stakeholders and external resources and work to achieve the University’s strategic plan and University master plan, meeting the needs of the stakeholders with long-term forward-thinking solutions.
Position Description:
- Reporting to the SAVP University Facilities and Services, the AVP is directly responsible for the coordination of the Planning and Design, Project Delivery, Space Planning and Capital Purchasing groups. The AVP will oversee directors, and through them project managers, who are responsible for managing the portfolio of capital projects of various programs from inception to completion following standard best practices;
- The AVP provides direction and leads the University of Rochester property development, including leased spaces, research, medical, and educational facilities. The AVP collaborates with leadership and internal stakeholders to ensure alignment with the strategic plan and space utilization needs of the University;
- The AVP will participate in the development of long-term strategic initiatives to support both the Master and Strategic Plans;
- The AVP will oversee the university architect and other personnel in aiding campus and healthcare units in the preparation of architectural programs for all major construction projects, including meeting with designers and building users from the onset of programming to completion;
- In coordination with staff and University leadership, the AVP will help to develop capital budget requests including cost estimates and schedules. The AVP will prepare written resolutions and presentations for Board of Trustee (BOT) approval of capital projects and may on occasion need to attend and present to the BOT;
- The AVP will regularly manage capital project execution within the real estate portfolio including over 12 million square feet across multiple campuses including, multiple specialized sites;
- In collaboration with colleagues, the position also requires that the candidate be an experienced advocate for design excellence with a demonstrable background in projects that have been cited for their contributions to place-making, enriched environments for work, learning and/or study, as well as well-crafted construction and sustainability;
- The AVP is responsible for coordinating with all project management teams, internal project stakeholders, and any external contractors to manage the successful delivery of projects. The incumbent should have a proven strong background in namely project delivery, including design, construction, scheduling, financial management;
- The AVP is responsible for overseeing institutional development plans with the City of Rochester, the Town of Brighton, and other municipalities where the University of Rochester has facilities and maintains zoning development plans;
- The AVP will be responsible for other duties as assigned.
Qualifications:
- Bachelor’s Degree in architecture, engineering, planning or a related field. Advanced degree preferred;
- A minimum of ten (10) years (required or 15 years preferred) experience in the management of staff as well as multiple complex construction projects, ideally in a highly complex education, research, or medical environment or an equivalent combination of education and experience;
- Demonstrated successful interpersonal communication and leadership skills;
- Candidates must have a demonstrated working knowledge of applicable building codes and regulations; building systems (mechanical/electrical/plumbing/envelope); and general knowledge of LEED certification process or similar environmental design standard as well as long range capital planning;
- Professional Licensure and/or Certifications preferred.
Diversity Statement:
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.
Please submit Resume & Cover Letter to Rick Nawoczynski at rickn@helblingsearch.com
CEFP preferred.
