Job Express: Week of June 3, 2024

Learn more about APPA’s Job Express career center, including how to post openings (discounts for APPA members) and the benefits of our featured listing option.

General Administration & Management

Operations & Maintenance

Energy & Utilities

The University of North Dakota (UND) seeks a dynamic and team-oriented leader who will continue the momentum in catalyzing opportunities for collaboration to provide a welcoming campus experience through environment stewardship. The spirit of learning, discovery, research, and service on campus is central to the institution’s mission and a critical element of the new UND LEADS strategic plan. The associate vice president for facilities will create opportunities for collaboration, supporting areas across all divisions, and will improve the overall efficiency of campus facility operations. Facilities Management falls within the Division of Finance and Operations, the administrative, financial, and operational unit of the University of North Dakota, and supports the division vision: We are engaged employees aspiring to deliver a superior experience and environment for our students, colleagues, and communities.

The Associate Vice President for Facilities (AVP) provides proactive facilities leadership support for the campus and has direct responsibility for all aspects of leading facilities management including budget oversight for the entire unit; physical space master planning; oversight of design and construction management of new buildings and renovations; facilities operations, maintenance and repair; landscaping and grounds, custodial and maintenance services; utilities distribution; reporting management; environmental stewardship; and parking and transportation. The AVP reports to the Vice President for Finance and Operations/COO (VPFO), who in turn reports to the president. This position exercises direct supervision over four directors, as well as an administrative assistant, and has dotted line oversight to the director of facilities business services; facilities procurement officer; and the human resources manager for facilities. This position collaborates with all peer operational associate vice presidents, including AVP for Human Resources, AVP for Finance, AVP for Public Safety/Chief of Police and the AVP for Equal Opportunity and Title IX.

A successful candidate will start no later than October 15, 2024. 

In addition to the charges outlined above, the following is an abbreviated list of the responsibilities associated with this position:

• Identify and implement best practices to improve performance and/or provide more cost-effective operation.
• Demonstrate commitment to resource stewardship from both an economic and sustainability perspective.
• Ensure adherence to the relevant policies, procedures, laws and regulations regarding capital project procurement, bidding, design, and planning and communication with vendors.
• Lead and manage the personnel within facilities management in a positive work environment that is characterized by honesty, integrity, teamwork, diversity, respect, personnel development, communication and engagement, and high motivation.
• Lead the development, management, and implementation of the University’s comprehensive campus master plan in accordance with state board policies.
• Provide oversight for the development of plans, goals, objectives, timelines, policies, and procedures for completion of capital construction projects as well as the upcoming Housing P3 (Public Private Partnership) project.
• Ensure financial records and project documents are maintained in compliance with policies and procedures.
• Supervise and provide guidance to the director of operations and the director of auxiliary services who are responsible for all building trades, landscaping, utilities, parking, transportation, and the facilities warehouse/supply room.
• Provide leadership to planning, design, and construction in the development of RFPs, bids, contracts, and proposals for construction and facilities related services.
• Provide leadership on the procurement and management of contracted architectural, engineering, and other professional/technical services in conjunction with the director of planning and real estate.
• Represent the University in planning/policy discussions and negotiations with North Dakota Department of Transportation
• Participate on numerous University committees and actively communicate facility initiatives to campus.
• Support the professional development of all facilities employees.
• At the direction of UND leadership, represent the interests and projects associated with UND Facilities to local, state, and federal organizations and agencies.

MINIMUM REQUIREMENTS

• Bachelor’s degree
• Eight years professional experience in facilities management, capital project planning, budget management, design and construction of large-scale capital projects and supervising professional staff;
• Demonstrated track record of leadership experience with increasing levels of responsibility;
• Professional experience working with Microsoft Excel, Word, and Outlook software;
• Valid Driver’s License;
• Successful Completion of Criminal History Background Check

PREFERRED QUALIFICATIONS 

• Experience working in public higher education and familiarity with the needs and complexities of a comprehensive university with an understanding and vision for facilities management, capital planning, health and safety, and campus sustainability;
• Experience leading and managing change in a large and complex organization;
• Professional experience with building and safety codes, and Leadership in Energy and Environmental Design (LEED) principles;
• Experience with federal and state laws, rules and regulations impacting facility operations, construction, bidding process, and contract terms and conditions as they relate to a public institution in North Dakota.

Applications should include a letter of interest, current curriculum vitae, and a list of five professional references. Applications can be submitted electronically to ValerieR@helblingsearch.com.

Return to Top

The Associate Vice President for Facilities & Campus Services serves a leadership role in both strategic and tactical planning, which will include a hands-on approach to problem solving. Additionally, the Associate Vice President for Facilities & Campus Services must work in close cooperation with the Vice President of Administration and Finance, to whom the position reports, and other College leaders, particularly in the areas related to long-term campus planning, staffing and space utilization, programming support and sustainability as well as the management of a comprehensive deferred maintenance plan. The Associate Vice President for Facilities & Campus Services must understand and appreciate the complexities of an urban institution, with a primary mission steeped in communications and the arts while making certain that all campus operations run smoothly and efficiently and ensure that constituents receive the best possible customer service.

Position Description:

• Oversee and direct the Facilities Management Team and the Campus Services Groups (including Dining Services, Bookstore, Mail Operations, Summer Conferences and Leasing activities) for the Boston Campus;
• Coordinate with the Director of Construction Management and Senior Planner the commissioning and de-commissioning of the major capital projects;
• Participate in planning and implementing Emerson’s Sustainability Program;
• Oversee the facilities contracts, maintenance and facility projects for the Los Angeles campus;
• Have primary responsibility for setting clear direction within the Facilities and Campus services organization and to implement metrics-based feedback to measure and monitor individual and team-based performance and develop a culture of excellence and efficiency both within and outside of the functional areas overseen;
• Assess and make recommendations on the utilization of outside consultants versus internal FTE;
• Implement key management control systems within the organization;
• Coordinating leased space or internal space reallocations related to construction activity;
• Assume a leadership role in budgeting, space planning, and the implementation and oversight of a multi-year deferred maintenance plan;
• Coach and develop managers and supervisors, providing regular feedback and clearly communicating performance expectations, including service excellence;
• Interact with faculty, staff, students, and other related constituents, as appropriate, and will represent Emerson in a professional, informed and attentive manner.

Qualifications:

• At minimum, a bachelor’s degree in engineering, architecture, and/or management;
• 10 years’ experience in facility management or related fields (familiarity with an academic environment is highly desired);
• A proven manager who knows how to motivate people, support their professional development and create an effective and productive work environment;
• Strong financial skills, with proven ability to plan and manage both operating and capital budgets and support a data driven decision model;
• Ability to think strategically and develop a vision for long-range planning and creative problem- solving capability;
• Ability to manage technical experts;
• Experience in developing, negotiating and monitoring contracts, including those for outsourced services.

Please submit Resume & Cover Letter to Nick Nixon at NickN@helblingsearch.com.

Return to Top

Choate Rosemary Hall is a highly selective, co-educational boarding school dedicated to transformative student experiences. Drawing on over 125 years as a demonstrated leader in education, Choate has moved with confidence into the 21st century, integrating innovation with traditional strengths. Choate invites applications, nominations, and inquiries as it embarks upon a search for a Director of Facilities & Campus Planning, a key position overseeing facilities maintenance, campus planning, construction management, and other critical components of a complex portfolio.

Reporting to the CFO and serving as the CFO’s chief advisor on all matters related to the facilities-related functions of the institution, the Director oversees all maintenance and upkeep of 458 acres of campus grounds, 30 student residential buildings, 100+ faculty residences, 20 fields, an ice hockey rink, pool, tennis courts, and fleet management of 50 vehicles. S/he oversees departments including carpentry, painting, lock shop, plumbing, electrical and HVAC and has overall responsibility for the carbon footprint, energy management and sustainability programs at the School, ensuring compliance with environmental health and safety regulations and interfacing with various town, state, and federal agencies. The Director manages the selection of architects and contractors, keeping projects on schedule and on budget.

The Director of Facilities & Campus Planning has five direct reports in Facilities, including two project managers who oversee construction projects, and managers leading Grounds, HVAC, and Maintenance divisions. The Director indirectly oversees the work of approximately 40 Choate staff members and 50 contract staff and manages an annual operating and capital projects budget in excess of $10 million.

Requirements:
Ten or more years of directly related experience in a progressively responsible facilities management and/or capital projects position. Proven ability to affect and influence change through a communicative, collaborative, and inclusive style. Excellent communication, problem solving, and project management skills.

For more information about Choate Rosemary Hall, please visit www.choate.edu.

For further details regarding the Director of Facilities & Campus Planning position, please click here https://diversifiedsearchgroup.com/search/21196-choate-rosemary-hall-director-of-facilities-campus-planning/

Evaluation of candidate materials will begin immediately and continue until a new Director of Facilities & Campus Planning is named. Inquiries, nominations, and letters of interest with a resume may be sent in confidence to:

Ruth Shoemaker Wood, Managing Director
Susan Kart, Senior Associate
ChoateFacilities@storbecksearch.com

Choate prohibits in all its programs discrimination against or harassment of any member or group based upon age, gender, race, color, religion, disability, sexual orientation, gender identity or expression, national origin, genetic predisposition, ancestry or other categories protected by Connecticut or federal law. It does not discriminate on these bases in the administration of its admission process, educational policies, scholarship and loan programs, athletics, or other school-administered programs.

Return to Top

Associate Director of Utilities

William & Mary Facilities Management is seeking candidates for the position of Associate Director of Utilities. We are a premier medium-sized public research university, famous for our rigorous liberal arts and sciences curriculum. The 1,200-acre campus is situated in eastern Virginia’s Historic Triangle and is widely recognized as one of the most beautiful and historic campuses in the country.

The Associate Director of Utilities is responsible for managing the major utility systems and their connected distribution (steam, water, electrical, chilled and hot water, potable water, sewer, and stormwater) systems to ensure continuous uninterrupted operation. Duties include but are not limited to:

• Act as the Energy Manager for the university, collecting and analyzing data, identifying opportunities for energy optimization on campus, and developing an energy usage strategy.
• Manage the HVAC and utility distribution system repair and maintenance program.
• Develop and monitor budget execution for the Utilities Branch.
• Manage inventory for air emissions, refrigeration, and fuel tanks.
• Supervise full-time staff including the Central Utilities Supervisor and Energy Systems Specialist.

William & Mary offers a comprehensive salary and benefits package commensurate with experience. Interested individuals are encouraged to apply for this position (position number FP223W) at https://jobs.wm.edu/postings/60174. Applications and related materials submitted via other means cannot be considered.

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Return to Top

The Electrical Systems Manager performs diverse administrative, supervisory and technical duties to efficiently and safely manage all operations of the electrical distribution, fire alarm systems, fire suppression systems, emergency generators and UPS systems and all associated systems on campus in compliance with regulatory requirements. The power distribution systems begin on campus with 13.2 KV substation with three feeds. Electrical distribution to the campus consist of seven high voltage loops that can be back fed & isolated: Main Campus 1, Main Campus 2, West Campus, South Campus, Athletic Complex, and Mendel Hall. Two of the high voltage line ups are on a tie breaker and serve the Main Campus 1, Main Campus 2, Athletic Complex and West Campus. The other line up is a single feed and services the South Campus. The remainder of the electrical systems consist of 13.2 KV, 4160 Volts, 480/277 Volts, 208/120 Volts, 12/24 Volts. Must can receive, assigning and closing out work orders through the TMA work order system. Position requires 24-hour availability for operational emergencies.

Proactively manage, mentor, train, and supervise all tradesmen under your supervision. Responsible for personnel scheduling for 2nd and 3rd shifts as well as all evacuation drills, special events and athletic events. Negotiate and respond to Collective Bargaining Agreement issues. Manage outside contractors. Collect and document operational data required to complete regulatory submissions. Manage the electrical, emergency generators, uninterruptible power supply and fire alarm and fire suppression systems, salary and operations budgets.

Proactively direct electrical personnel & operations of electrical delivery systems including:

• Monitors & controls electrical power distribution system efficiencies.
• Responsible for all electrical building equipment.
• Directs the activities of a skilled work force.
• Generate 5-year electrical systems capital renewal program including budget cost.
• Develops an accountable, productive, and safe work force through mentoring and training programs.
• Develops programs necessary for the improvement of all maintenance operations and develop training programs for electrical personnel.
• Motivate employees by routine performance evaluations, counseling, and discipline when necessary

• Effectively communicate and coordinate shutdowns to minimize effects on users.
• Maintains documentation of maintenance activities.
• Determine solutions to interruptions in service of utilities when they occur.
• Prioritize and schedule all preventive maintenance work.
• Experience referencing and using electrical safety standards – NEC and NFPA 70-E.

• Working knowledge of hi voltage, low voltage and auxiliary systems operations.
• Ability to diagnose and trouble shoots problems in electrical distribution systems.
• Knowledge of Federal, State and Local Codes.
• Proactively manages, mentors, trains, and supervises all tradesmen.
• Specification writing.
• Electronic circuitry and control systems.
• Electrical Systems, 13.2 KV,480/277, 208/120 volt Single and Three Phase.

For additional information and to apply directly, go to https://jobs.villanova.edu/postings/28328

Return to Top

Locksmith Supervisor

Position Type:

Full time

Job Summary:

The Locksmith Supervisor is responsible for leading the lock shop and various independent contractors in maintenance and renovation projects. This position is considered a working supervisor, and is responsible for both hands-on functions of the locksmith trade, as well as administrative/supervisory duties. Incumbent is instrumental in ensuring compliance with the University Facility Access and Key Control Policy, and maintains accurate records for university staff.

Job Duties:

• (20%) Working supervisor with overall responsibility for successful operation of the Facilities lock shop including the training and professional development of its staff. Direct all phases of lock shop operations. Provide locksmith duties in the troubleshooting, installation, repair and maintenance of all locks, keys, hardware and related parts.

• (10%) Review and prioritize work order and project requests. Develop scope and schedule to ensure timely completion of work orders and projects in coordination with faculty, staff, students, contractors and associated trades.

• (10%) Maintain master key systems; records, security of duplicate keys, and key systems for new and renovated buildings in accordance with industry best practice and university policy. Track core keying to ensure cores codes are not reused within a four-year cycle in residence halls.

• (10%) Maintain electronic-based records of key distribution. Maintain replacement records and inventory control program.

• (10%) Utilize ‘Computerized Maintenance Monitoring System' to accurately track work orders and assign hours worked by lock shop personnel.

• (10%) Ensure the Bucknell University Facility Access and Key Control Policy is fully and effectively enforced. Incumbent must exhibit extremely high degree of discretion concerning security issues when interpreting Bucknell's Facility Access and Key Control Policy.

• (5%) Perform routine inspections, repairs, and servicing according to preventative maintenance schedule. Design and implement PM program for related equipment.

• (5%) Estimate costs of various jobs and obtain estimates from contractors as required. Oversee and coordinate work of outside contractors, ensuring performance and scope of work is followed. Supply required parts, materials and equipment as necessary.

• (5%) Ensure adequate supplies and inventory control for lock shop operations.

• (5%) Investigate calls regarding lost keys, assesses potential liabilities, and consults with immediate supervisor regarding appropriate re-keying efforts to minimize the liability.

• (5%) Respond to routine and emergency locksmith needs, after hours and/or weekends as required.

• (5%) Provide assistance with development and tracking of annual lock shop budgets.

Minimum Qualifications:

• Three years' experience as a locksmith, OR three years related experience and ability to achieve recognized professional locksmith certification (i.e. ALOA CPL, ICPL, or CILM) within one year

• Knowledge of basic principles and procedures of design and implementation in master key systems, hardware specifications and reference codes used in construction specifications and plans.

• Experience as project leader, shop foreman, or lock shop supervisor.

• High school diploma or equivalent.

• Familiarity with current IBC, ADA, Fire & Panic, NFPA, and other local codes.

• Ability to interpret drawings, blueprints, plans, specifications and work orders.

• Willingness to respond to off-hour calls for emergencies requiring entrance to facilities when normal functioning of hardware fails.

• A valid driver's license and have a safe driving record over the past three years.

• Ability to operate and maintain tools of the trade including, but not limited to, key cutting machines.

Other Requirements:

• This position is classified as part of essential services. Individual is required to report to work even if campus has a delayed opening, early closing, or is closed, unless instructed otherwise by facilities supervisor; or when the individual has concerns related to their personal safety.

• Ability to work evenings and weekends as required, including overtime, and respond to calls outside normal business hours. This position requires call-backs to campus to resolve lock/security/entrance issues.

• A post offer criminal background and driving record check, drug screening will be conducted.

• Demonstrated ability to use Microsoft Office and other computer programs such as email and calendars and the ability to learn software programs such as work order tracking, events management, scheduling, estimating software and other programs utilized by the university.

Salary Range:

24.00-28.38

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Bucknell University is an EEO Employer.

For full job description and to apply, visit https://apptrkr.com/5277309

Return to Top

Job Description

Reporting to the Assistant Vice President, Facilities Finance and Administrative Services (FFAS), the Executive Director, Facilities Information Technology is accountable for the strategic and operational IT leadership and management of a diverse portfolio of Facilities administrative systems as well as enterprise/campus wide Space, Life and Safety systems. 

This Executive Director, Facilities Information Technology is accountable for managing and ensuring the 24 x 7, end to end reliability, security, and operational integrity of critical life, safety systems for the campus and additional specialized systems that monitor the security of high-valued assets in the Art Museum, Art Storage and Firestone Library. Additionally, this position is responsible for managing the IT for Facilities administrative systems and campus wide internal and external space systems plus desktop support services for Facilities partners.

This position ensures the seamless and compliant implementation of technology solutions and the operational maintenance and management of a wide and diverse portfolio of systems and applications across Facilities and the campus including associated devices. This position provides oversight and ensures the delivery of Facilities and cross departmental system initiatives.  In addition to technology delivery and support, this role is responsible for the evaluation and procurement of hardware and software to meet the needs of the Facilities department as well as the operational support and maintenance of over 1000 desktops, mobile and peripheral devices.   

This role sets the direction for Facilities technology usage through strong partnerships, planning and evaluation. This position coordinates the development of information technology activities and services and leads the information technology team which is currently comprised of 17 team members with augmentation through vendor partnerships.

With a staff of over 800 spread across 9 departments and 20 shops, Facilities is a multifaceted organization providing support to the entire Princeton University campus. The Facilities Finance and Administrative Services (FFAS) department, embedded within Facilities, is responsible for providing shared services to all Facilities clients as well as the broader University community. The Facilities Information Technology (FIT) department, which is a part of FFAS, sets strategy, maintains, supports, and delivers the technical solutions for the Facilities departments and university wide departments.

The role requires an experienced IT leader fluent in multiple disciplines and comfortable leading a shared service operation with multiple stakeholders. The successful candidate will have demonstrated skills in collaboration and the capacity to manage relationships with colleagues of all levels across an organization, as well as with external vendors. The Executive Director balances competing, time-sensitive projects, and priorities from multiple stakeholders while ensuring business needs continue to be met.

Princeton University has partnered with Boyden Executive Search. For more information about this opportunity or to submit a cover letter and resume, please email:

Leslie Smith at leslie.smith@boyden.com

Return to Top