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Job Express Positions

For the week of December 16, 2019

General Administration & Management

Maintenance & Operations

Energy & Utilities

Planning, Design & Construction

Assistant Director of Facilities Operations
Reed College

Reed College has an opening for our next Assistant Director of Facilities Operations. The assistant director manages campus wide coordination and planning for facilities operations and staffing of maintenance, custodial, grounds and fleet operations in partnership with the Director of Facilities. We seek someone who is service-oriented, creative with strong strategic planning skills.
Our facilities services department maintains Reed’s campus, consisting of 1.1 million sq.ft of building on 116 acres, in a responsive and environmentally-conscious manner. The assistant director provides support by leading, directing and coordinating facility services to campus. 
The assistant director is responsible for the safe and efficient operation of buildings, energy management, mechanical systems and controls; with lead responsibility for sustainability and shared responsibilities for environmental health and safety, building security, and fire/life safety. 
This is a full-time, salaried position with a regular work schedule of 8:00 am to 5:00 pm, Monday through Friday, with some evening and weekend hours required. The annual salary for this position is $90,000. Reed College offers an exceptional benefits package.
Five years of facilities management experience which includes project management experience. Demonstrated work experience with sustainability. Knowledge of practices and procedures used in mechanical, electrical, and structural construction. Knowledge of state and local regulations and policies related to facilities and grounds. Prior supervision experience preferred.
Application Instructions
Visit to learn more and apply online. You will be directed to Interfolio to create a free account and begin your application. A resume and cover letter are required.

Custodial Manager
George Washington University (Aramark)

Management position, responsible for developing and executing facility solutions. Leads the operations of facility accounts by ensuring areas of responsibility meet objectives and client expectations.


Essential Functions:

  • Leadership - Overall ownership and accountability of operational management and financial performance of the unit. Model key leadership behaviors and ensure the highest levels of safety, quality and service excellence for employees, clients and consumers.  Coach employees by creating a shared understanding about what needs to be achieved and how it is to be achieved.  Reward and recognize employees.  Identify and engage top talent and develop team members to their fullest potential within the organization.  Plan and lead team management meetings.  Ensure safety and sanitation standards in all operations.
  • Client Relationship - Establish and maintain effective client and customer rapport for a mutually beneficial business relationship. Identify client  needs and communicate operational progress.  Deliver and model WEST as the foundation for delivering excellent customer service.   Assists with planning and information as the standard selling model (STAR) is utilized with client interactions.   Facilitate and support new business and retention activities.  Develop program (facilities, custodial, energy, grounds or maintenance) to meet client and customer demands and specifications.
  • Financial Performance - Build revenue and manage budget which includes cost controls with regard to labor, supply, and inventory. Ensure the completion and maintenance of P&L statements.  Oversight and responsibility to deliver client and company financial targets.  Adopt all Aramark processes and systems, eliminate custom/manual reports.  Understand performance metrics, data, order and inventory trends; educate teams on key levers to improve margins.
  • Productivity - Implement and maintain GM agenda for both labor and total quality management requirements. Create value through efficient operations, appropriate cost controls, and profit management. Ensure consistent application of Aramark’s operating standards and processes (Operational Excellence) with particular focus on efficiencies in sustainablity efforts to reduce energy consumption and labor productivity standards.  Actively use CMMS to manage and report facilities services and be an advocate for use of handheld devices.
  • Compliance - Facilities/Multi-service/Operations



  • Requires at least 3 years’ experience and up to 2 years in a management role
  • Bachelor's degree or equivalent experience

To Apply:

To apply, please email Dan Ketler at expressing interest in the position along with a copy of your most updated resume. 


Director of Sustainable Maintenance
Swarthmore College

Position Summary

Director of Sustainable Maintenance (DSM) has primary and overall responsibility for all campus building maintenance (1.7 million square feet), fleet vehicle and equipment maintenance, and campus infrastructure.  The DSM is expected to ensure an optimal environment for the College community.  The DSM is accountable for managing an operating budget of approximately $7 million and $2 million in capital renewal projects and planning and directing day-to-day management of the 31 skilled tradespeople.  The DSM oversees the campus energy and utility systems.  The DSM will play a central role in the planning, implementation, and conversion of the campus infrastructure from combustion-fueled steam to combustion-free geo-exchange low-temperature hot water in the coming years. 

  • Reports to:  Associate VP for Sustainable Facilities Operations and Capital Planning
  • Direct Reports:
    • Maintenance Manager/Clerk of the Works
    • Maintenance Crew Supervisor
    • Assistant Director, Sustainability Energy Services
    • Paint Crew Supervisor
    • College Locksmith
    • Inventory Control


Primary Responsibilities

  • Develop annual budgets.
  • Develop long range capital projects.
  • Track and record utility expenditures.
  • Incorporate sustainability into all departmental work functions and decision-making in order to advance the college’s energy efficiency, carbon reduction, and sustainable practices goals.
  • Assemble and execute deferred maintenance work plans.
  • Assure compliance with all Federal, State and Local codes and regulations governing safety, maintenance, and environmental protection.
  • Approve purchasing of materials for facilities operations.
  • Oversee the Facilities stockroom operations and inventory control.
  • Oversee the daily recording and disbursement of work orders.
  • Oversee energy procurement.
  • Interact day to day with other departments and constituencies to resolve problems and aid in planning.
  • Hire and manage consultants and service contractors critical to maintenance operations.
  • Manage the auto mechanic shop, lock shop, and fire detection and suppression programs.


Required Skills & Abilities

  • Competent in many software platforms including Microsoft Office Suite, Google Suite, CAD (read), Building Automation Systems (read) and Work Control Systems (Asset Essentials, “School Dude”).
  • Strong organization skills and the ability to work under deadlines.
  • Strong oral and written communication skills.
  • Ability to assemble cost estimates for mechanical work.
  • Ability to manage mechanical and construction projects.
  • Ability to manage teams.
  • Ability to work in a supportive and collaborative fashion and as a team-builder.


Essential Functions

  • Must be available after-hours for emergency situations.
  • Must be able to speak in public.


Required Education

  • 10 years of experience in the disciplines of construction and/or maintenance operations, preferably in higher education.
  • Bachelor’s degree, preferably in engineering, architecture, or a related field.
  • Applicable years of experience and a demonstrated track-record may be considered in lieu of a bachelor’s degree.


Swarthmore College is conducting a regional search with the assistance of Helbling & Associates, an executive search firm specializing in areas of facilities management.

Please Submit Applications to:

Lindsey Johnson – Search Consultant


O: (724) 935-7500 x 130

C: (317) 319-2943

Please visit Helbling & Associates’ Candidates Page for more information.


Grounds Manager
Wheaton College

Wheaton College, a leading liberal arts college located in Norton, Massachusetts, has an immediate opening for a Steam Fireman. This is a full-time (40 hours per week), benefit-eligible position. 


Job Summary/Basic Function:           

Manage the College's Grounds department to provide landscape and hardscape maintenance, Fleet maintenance and replacement, seasonal storm response and emergency service, trash and recycling services, event and athletic department support, and capital and deferred maintenance project management.  Including tasks associated with hiring and on-boarding staff, coordinating training and professional development, managing schedules, maintaining standards and discipline with Grounds Department personnel.  Research and make recommendations for; evolving landscape, athletic and turf field maintenance techniques, process improvements, efficient use of department resources. Develop capital project lists for campus improvements and equipment including cost estimates and schedules, oversight of the competitive bid process, award and project management, close out and invoice authorization.

Essential Job Functions:

  1. Manage the college’s grounds services to ensure that the College land holdings are maintained efficiently and effectively, are aesthetically pleasing, promote safety, and are maintained in a sustainable manner.  Manage contract services for rubbish and recycling materials removal, for the core campus, student and faculty-staff housing.  Supervise maintenance, field marking and preparation of the athletic fields.
  2. Supervise fleet maintenance of College vehicles, large and small power equipment, portable generators, UTV-gators and golf carts. Research, recommend and complete competitive bids for the purchase of fleet resources. Develop and insure timely maintenance schedules. Supervise, procure and monitor distribution of all grounds and vehicle related fuels. Assist in compliance activities for D.O.T. requirements related to the fleet inventory and registration.  
  3.  Provide oversight, monitor performance and facilitate work of various general maintenance responsibilities including, but not limited to; external masonry, window well cleaning, storm and catch basin maintenance, asphalt maintenance and replacement, sign installation and repair, irrigation system maintenance, operation and repair, orchard and garden bed maintenance, Nursery school landscaping and compliance, collaboration with student groups and clubs, tree pruning and removal, pond management, etc. 
  4. Supervise assigned staff (full time, part time, student workers, and interim staff). Develop work schedules, task assignments, operating procedures, training and professional development programs, regulatory agency compliance training and licensing, complete position searches, performance evaluations, on-boarding programs and conduct disciplinary action when necessary, complete payroll and other administrative functions, review and assign work orders on a timely basis, support Conference and Event Services and Athletics programs as needed.   
  5. Collaborate with various college personnel to achieve institutional goals, support desired outcomes and present the best aspects of Wheaton’s external resources.  
  6. In collaboration with the Director of E.H.&S., manage department and contract services and resources for compliance with regulatory agency requirements, training, conduct of safe practices, completion of proper permitting and close out, and other activities necessary to achieve College goals. 
  7. Prepare various forms, reports, data analysis and oversee projects as assigned and required.
  8. Cooperate with various College departments, student groups, town administrators, and others in work that promotes the best aspects of Wheaton, supports student activities, and is conducive to quality town-gown relations.   
  9. Operate college vehicles in a safe and reasonable manner.
  10. Be available for emergency response during periods of inclement weather to provide services from snow removal, to debris removal, and other services to maintain College operations and service to our community.  
High School diploma or equivalency and 5 years experience in Grounds management/supervision is required.
Ability to obtain necessary licenses; ex. Hoisting, Pesticide. Strong supervisory and communications skills.
Solid computer-software knowledge and application.
Preferred Qualifications:
Degree in horticulture or grounds management and Higher education experience is preferred.
Physical Demands:
Physical demands may vary and could involve work in inclement weather, work with machinery and equipment and movement of supplies. Frequent periods of administration and sitting, standing, transiting campus.



Wheaton College proudly offers Equal Opportunity and is an Affirmative Action employer. Offering a comprehensive benefits package and generous paid time off.

Wheaton work; where the inclusive community inspires and potential thrives.


Grounds Manager
University of Kentucky

Grounds Manager
University of Kentucky

The University of Kentucky – Facilities Management is hiring a Grounds Manager for the Campus Physical Plant – Grounds Services.

The University of Kentucky is an 824-acre campus located in the heart of the Bluegrass, in Lexington, Kentucky.  UK is the flagship and land grant university in the state and this fall experienced it largest freshman class bringing enrollment to 30,545.  UK is one of only eight institutions in the country with the full complement of liberal arts, engineering, professional, agricultural and medical colleges and disciplines on one contiguous campus and over the last eight years there have been over $2.5 billion in projects as the University implements a large campus wide transformation.   Additionally, the Chronicle of Higher Education has recognized UK as a Great College to Work For in 2018 and 2019. 

The Grounds Manager is an essential position to our campus transformation and provides administrative and leadership direction to a department of approximately 85 staff in overseeing and maintaining the grounds, landscaping, facilities garage services, snow/ice removal operations and seasonal plantings for the University of Kentucky’s renowned Lexington Campus and arboriculture program. The manager communicates and meets routinely with Facilities Management and campus personnel to define and prioritize needs in accordance with the planning, designing, and implementation of the University’s Landscape Master Plan. This role develops Key Performance Indicators (KPIs) in order to measure and ensure customer requirements are met or exceeded in accordance with established procedures, processes, and schedules. Direct management and collaboration with superintendents, supervisors, and support staff is vital to ensure accurate and complete information is provided regarding daily work performed, time to perform, parts and equipment used, etc. In addition, the Grounds Manager oversees fiscal responsibilities associated with funded projects, renovations, and maintenance repairs for grounds, garage services, and arboriculture to ensure overall quality, compliance, and cost containment. Participating in budget preparation and administration, the manager monitors costs and unit expenditures and reviews budget detail monthly with Associate Director. This position leads a ‘Safety First’ work culture by ensuring compliance with all safe operating procedures and standards and ensuring departmental compliance with all federal and state statutory codes and regulations as well as safety and environmental regulations.

Minimum Qualifications: Bachelor’s degree and 7 years of employment experience in grounds management, garage services, and/or arboriculture. Equivalent combination of education and related experience will be considered. The University offers a full complement of benefits.   To learn more about making Lexington your home, please view this video:

To apply for this position, submit a UK Online Application at and reference the following job number or use the Quick Link below: RE21418

 Quick Link:

 Deadline to Apply: Wednesday, February 5th 2019

 For questions, contact HR/Employment, phone (859) 257-9555 press 2.

The University of Kentucky is an Equal Opportunity University that values diversity and inclusion. Individuals with disabilities, minorities, veterans, women, and members of other underrepresented groups are encouraged to apply.


Horticulture Manager
George Washington University

Horticulture, Grounds and Pest Control Manager (George Washington University)

About Aramark
Aramark (NYSE: ARMK) proudly serves Fortune 500 companies, world champion sports teams, state-of-the-art healthcare providers, the world’s leading educational institutions, iconic destinations and cultural attractions, and numerous municipalities in 19 countries around the world.  Our 270,000 team members deliver experiences that enrich and nourish millions of lives every day through innovative services in food, facilities management and uniforms. We operate our business with social responsibility, focusing on initiatives that support our diverse workforce, advance consumer health and wellness, protect our environment, and strengthen our communities.  Aramark is recognized as one of the World’s Most Admired Companies by FORTUNE, as well as an employer of choice by the Human Rights Campaign and DiversityInc. Learn more at or connect with us on Facebook and Twitter.


  • Manage the supervison of the grounds operations and improvement iniatives including, but not limited to, landscaping, tree and shrub removal, flowers and fauna, and snow removal.


  • Requires at least 5 years of groundskeeping experience
  • Requires atleast 5 years of management experience
  • Knowledge and experience working with unions
  • Knowledge and experience working with pest control
  • Bachelor's degree required

In order to be considered for this opportunity, please email your resume directly to our Talent Acquisition Partner, Dan Ketler at Please label the subject line as the position title. Thank you.


Project Manager – Operations & Engineering
Univ of PA, Perelman School of Medicine

Job Description Summary
The Project Manager is responsible for project management and project initiation / tracking of PSOM infrastructure upgrade and enhancement projects, including facilitating all aspects of complex multi-site projects. In all Project Manager roles and responsibilities, effective communication is critical with intra- and inter-departmental functional partners including Facilities and Real Estate Services (“FRES”), Environmental Health and Radiation Safety (“EHRS”), Fire and Emergency Services (“FES”), Department of Public Safety (“DPS”), and PSOM Safety and Security. This position coordinates with the SPO O&E and Facilities Planning and Space Management (“FPSM”) Teams to determine necessary system improvements, determine scope of work and understand impacts to surrounding occupied areas including any necessary system shutdowns ensuring project goals are met while allowing business operations to continue. The Project Manger works with FRES to implement projects. The Project Manager creates, organizes, and maintains project documentation for project implementation and archival resources. The position functions as a lynchpin across departments as a facilitator; solicits, advises, forwards critical information regarding infrastructure upgrades, projects, and system improvements to / from appropriate parties to achieve project goals. Project Manager must be able to give status of project portfolio at any given time to various audiences. Must be able to work odd hours, sometimes with little notice. This position is considered “essential.”

Job Description
Bachelor’s Degree in Engineering or Construction Management and 3 to 5 years’ relevant experience, or equivalent combination of the education and experience.  Preferred experience in medical school or academic environment. 

Excellent written and oral communication skills, strong computer skills, knowledgeable about building systems and operations, able to supervise and instruct others, ability to interact with a diverse community, accurate and precise, organized, patient, good managerial and people skills, creative, energetic, motivational, team player, willing to follow procedures/regimen, familiar with database software packages, and with basic building infrastructure systems and space planning.  Highly organized in work assignment and performance essential.


The Perelman School of Medicine is a twelve-building research and teaching complex with emphasis on biomedical research.  As such, and to ensure successful fulfillment of its mission (research and education), the School Community requires a much higher level of support service delivery than usually experienced in a typical academic environment. Problems that would be mere annoyances in some facilities have the potential of destroying thousands of dollars and months or years of often-irreplaceable work. The Department of Space Planning & Operations is responsible for coordinating and assuring uninterrupted delivery of the necessary utility and other support services.

The above statement is included in this position description in an attempt to provide the reader with an understanding of:

1) The responsibilities of this Office
2) The importance to both the School and the University of the work performed
3) The stress and pressure placed upon employees by the emergency situations to which they must repeatedly respond
4) All employees of the Space Planning & Operations department are considered to be “essential.”

Apply Online:


Building Automation Operations Specialist
George Washington University (Aramark)

Job Description:     

The Building Automation System (BAS) Controls Engineer / Operations Technician shall be responsible for evaluating various BAS functions and capabilities for performance, and identify software opportunities that enhance system operability and improve energy efficiency.  The individual must have working knowledge of the following three (3) BAS manufacturers:  Siemens, Schneider Electric and Johnson Controls.

The successful individual will identify energy-efficient automation solutions; and participate in various phases of a project including control testing, create the revised sequence of operations, programming configuration, and start-up of a variety of automated processes.  The candidate must demonstrate a track record of proficiency with control systems and a proven ability to troubleshoot. 

In addition, the ideal candidate will help create a training curriculum that can be utilized to ensure that system operators understand their important role and responsibilities towards ensuring the BAS functions as intended. This training shall include the technical functional areas that are necessary to ensure overall success

Your professional experience will demonstrate your computer skills, ability to handle multiple projects, communication skills, ability to diagnose automation problems and interact with teams, clients and control vendors.  This position reports to the Building Automation Manager.



  • 5-7 years hands on experience in the engineering and project management in commercial Building Automation/ HVAC Controls.
  • Preference is given to an associate's degree in a related technical field
  • Prior experience assessing BAS hardware and software to create plans that optimize system performance including quantifiable opportunities that result in energy savings along with tracking, verification, and reporting of results.
  • Ability to manage, service, diagnosis and implement corrective actions within a large campus system consisting of complex building control systems.
  • Have a strong working knowledge of complex hydronic and air based systems, instrumentation, valves, actuators, and other types of controls

To Apply:

To apply, please email Matt Berson at expressing interest in the position along with a copy of your most updated resume. 

Associate Vice Chancellor FPM
University Wisconsin - Milwaukee

Who We Are:

UWM, a doctoral/research intensive university, is Wisconsin’s premier public urban university and offers a comprehensive liberal arts and professional education at the undergraduate and graduate level to over 29,000 students. UWM takes pride in being a student-centered institution that is deeply committed to diversity in its student body, faculty and staff, and programs. Our tree-lined, 104-acre main campus is located on Milwaukee’s upper-east-side, one of the city’s most attractive residential areas and home to many faculty, staff, and students. For more information, please visit our website at


Facilities Planning Management (“FPM”) includes five major functional areas: Facility Services, Campus Planning, Safety and Assurances, Transportation Services and Sustainability. FPM manages 55 buildings having just under 9 million GSF over 114 acres, in 5 locations.


We have recently been granted authority and bonding to move forward with a number of exciting projects, including renovation and partial demolition of an approximately 800,000 GSF former hospital for academic programs, a new chemistry building, renovation of the student union an addition to the recreation center, renovation of two floors of our engineering building, comprehensive renovation of seven building exteriors and planning for a new engineering building.   These projects will engage the AVC for FPM and the AVC’s team for years to come and offer an opportunity to reshape the UWM campus for the future


UWM is a leader in campus sustainability due in large part to the continual and innovative efforts of the Office of Sustainability. FPM also plays a significant role in UWM’s research efforts with its Safety and Assurances Department having oversight and management of all human subject’s research, animal care compliance, lab safety, biosafety, radiation safety and risk management.


What We Offer:

  • Innovative, collaborative, and casual-work environment with flexible work/life balance schedules
  • Challenging and progressive career development
  • Competitive salary based on qualifications and experience
  • Excellent comprehensive benefits package
  • On-site health & wellness programs
  • On-site affordable day care
  • Best practice PTO policies and paid holidays
  • Open communication, recognition programs, and team-building events
  • And much more to motivated, results-oriented individuals who want to make a real difference in their community and role


What You’ll Do:

The Associate Vice Chancellor for Facilities, Planning and Management (FPM) is responsible for leadership of five (5) departments and as a liaison with several faculty and staff governance committees. This position also represents campus interests in capital budgets and projects with the Board of Regents (BOR) and State Building Commission (SBC). The Associate Vice Chancellor is a member of the Vice Chancellor of Finance and Administration’s (Vice Chancellor) Director’s staff and advises the Vice Chancellor on matters pertaining to FPM.


Minimum Qualifications:

Bachelor’s degree in Urban Planning, Business Administration, Engineering or another field related to the duties of the position[GFH1]

• Minimum 10 years progressively responsible work experience with at least 5 years of management responsibility

• Experience working with diverse client groups and stakeholders, including stakeholders external to the organization

• Strong background in budget preparation and management

• Management experience in one or more areas of Facilities Planning and Management (Candidates with experience in one or more of the top three areas listed below will be considered highly qualified.)

o Campus Planning and Space Management

o Facility Services

o Assurances, Research Compliance, Biosafety, Radiation Safety, Hazardous Waste

o Safety and Risk Management

o Sustainability

o Transportation Services


Preferred Qualifications:

• Master’s degree in Urban Planning, Business Administration, Engineering or another field related to the duties of the position[GFH2]

• Strong management experience within a shared governance environment, highly consultative and collaborative culture

• Clear examples of leadership and collaboration within a large professional environment, including examples of working with stakeholders outside the organization to accomplish objectives related to the subject areas listed above

• Demonstrated ability to learn the diverse subject areas with Facilities Planning and Management

• Demonstrated ability to lead large diverse teams within a professional setting.

• Experience managing a large diverse staff within a professional setting

• Institutional level experience planning and managing large operational budgets

• Experience improving the efficiency and effectiveness of an organizations’ business and/or work processes


How to Apply:

This is a continuous recruitment with an initial review date of January 16, 2020. Applications received after January 15, 2020 may not be reviewed.


Interested applicants are required to apply online and provide a cover letter addressing your education/experience as they apply to all minimum and preferred qualifications, a resume, and a document listing the names and contact information for three professional references. UWM will not consider paper, emailed or faxed applications. Apply electronically at: by the application initial deadline date of January 15, 2020. Questions about this position should be directed to Paris Reed at


Director, Design and Construction
Wake Technical Community College

Wake Tech is North Carolina’s largest community college, serving over 74,000 adults annually, with six campuses, three training centers, multiple community sites, and a comprehensive array of online learning options. Wake Tech is accredited and offers more than 240 associate’s degrees, diplomas, and certificates that prepare students for university transfer or immediate employment.


The Director of Design and Construction, manages the overall planning, design and construction program for all building projects for the College.


*Manages the planning, design and construction for all building projects for the college including formal and informal projects associated with construction bonds, county funded repair and replacement projects, grants and special finances projects and the facilities master plan

*Manages the recruitment, selection, development and performance evaluation and discipline of assigned staff.             
*Manages the overall construction program schedules, scope and budgets.
*Monitors the progress of all projects and provides progress reports to the VP and all key stakeholders on a regular basis,
*Oversees and participates in the selection of all designers, consultants and Construction Manager at Risk contractors, recommending approval/disapproval.
*Reviews and recommends approval/disapproval of contractor pay applications, design amendments, change orders, contracts and agreements

*Continuously oversees, the development, refinement  and maintenance of the department's processes, procedures and policies to ensure that all construction projects meet the College's intent, requirements, and standards as well as the general statutes and regulations of the State of North Carolina. 
Assists the college's legal counsel in all legal matters pertaining to the College's design and construction program.
Assists the Vice President in the preparation of all actions, resolutions, reports, and motions for the Board of Trustees, State Board of Community Colleges, and Wake County Board of Commissioners.
Works closely with the President, Executive Vice President and the Vice President to continually update and maintain the college's Facilities Master Plan
Collaborates with Facility Services Maintenance Directors, Sustainability Director, and appropriate staff on all projects to ensure the maintenance and operational needs of the college are met.
Handles and processes correspondence with vendors, contractors, designers, and local, state, and federal agencies to ensure construction projects comply with appropriate statutes and regulations.
Acts as the owner's liaison between user groups, designers, and contractors to advance the construction program in accordance with prescribed plans and schedules. 
Provides data and updates to ensure the College's periodic SACS reporting requirements are up-to-date, regarding campus master planning and the construction program progression.
Completes an annual applied benchmark project on an individual or a group basis



Bachelor's degree in Engineering, Architecture or Construction Management.
Ten years of experience in design and/or construction management.

Five years of previous supervisory experience.

Experience working with the State of North Carolina construction contracts.

Registration in North Carolina as a Registered Architect or Professional Engineer.

Certification as a Project Management Professional (PMP) and/or Certified Construction Manager (CCM).

Experience working with Historically Underutilized Businesses, with regard to statewide goals.



Facilities Project Manager Sr
The Getty

Job Summary

Coordinates and directs facilities planning, renovation, and relocation projects for the Getty. Develops space requirements and design criteria with architects to ensure efficient space management and operation and to anticipate long- term needs and technological developments. Analyzes space, logistical requests and solutions for conformity with the Getty's overall goals. Ensures that design, processes, and specifications align with Getty needs and goals. Establishes project budgets and timetables, monitors expenditures and schedules and coordinates meetings with outside contractors, consultants, and personnel affected by the projects. Monitors the progress of work in the field in order to ensure adherence to program and budget. Researches problem areas and recommends cost effective solutions that meet program requirements. Performs complex project management work including all aspects of project management during development, planning, design, construction, and final close-out. This position is required to interface with a variety of departments, including staff, administrators, curators, LA Department of Building and Safety, LA Fire, various professional consultants, contractors, and vendors, etc.

Major Job Responsibilities

  • Coordinates the project management of large capital and renewal projects including CEQA coordination, preliminary studies, programming, initial design concepts, job start meetings, and keeping campus users informed about project design, activities, and timelines
  • Develops budget and tracks budget expenditures; oversees and assists in internal reviews and external
  • Assists in the preparation of documentation required for project approval by management
  • Prepares and administers project documentation; maintains and organizes capital project files; prepares capital project estimates and manages project budgets; prepares design and construction reports for accounting, contracting, projects and related activities
  • Conducts project presentations and update reports
  • Represents the Getty during construction phases of capital projects and regularly interacts with project architects, contractors, project managers, construction managers, internal clients, inspectors and other representatives;
  • Collaborates and coordinates design and construction activities with Getty departments. Working collaboratively, prepares and may present periodic project reports
  • Ensures that construction contract stipulations are met and that responsible agencies are kept informed of progress; translates user needs into modifications and ensures that final building specifications are acceptable to the Getty
  • Conducts and coordinates plan checks; reviews plans, specifications, bidding documents, and cost estimates for capital projects to ensure project constructability and building code compliance
  • Assists in the development and management of long range planning studies
  • Performs other project-related and departmental duties as assigned
  • Strong understanding of Getty aesthetic program and ability to execute work in accordance with standards
  • Sound knowledge of accessibility regulations
  • Sound ability to manage architectural projects including interior remodels.
  • Ability to multitask and execute several simultaneous projects
  • Coordinates, plans, and evaluates projects using accepted project management methodologies
  • Monitors and manages project quality to ensure project deliverables are acceptable and fulfill the terms of the project contract or specifications
  • Identifies potential project risks and difficulties and designs strategies to mitigate or avoid them
  • Communicates and explains project methodology and processes to interested groups and team members
  • Compiles and distributes project information, project status reports, and project budget expenditures


  • Bachelor's degree in civil engineering, architecture, planning, construction management, or closely related field Architectural or Professional Engineering License preferred
  • 5-8 years of progressively responsible experience in the area of project management related to project development and construction


Knowledge, Skills and Abilities

  • Comprehensive knowledge of civil engineering, architecture, construction management, structural and mechanical engineering
  • Demonstrated experience with project management, construction administration, and/or construction management including a thorough knowledge of building materials, costing procedures and the sequential methods of modern construction and maintenance practices, as well as capital construction project delivery methods.
  • Demonstrated experience in effective leadership and team management with a proven ability to organize and manage teams, including internal design and operations staff, external contractors and technical consultants, specializing in building construction or renovation.
  • Thorough knowledge of a wide range of facilities management operations and general knowledge of building codes, laws, ordinances and regulations, and trades applicable to building construction, maintenance, and repair.
  • Knowledge of architecture, construction management, and mechanical, structural and electrical engineering.
  • Knowledge of business and fiscal analysis, processes, and techniques related to project management in building, design and construction including an ability to analyze data and make accurate projections and cost estimates using business mathematics and basic statistical techniques.
  • Ability to read and understand proposals, plans, blueprints, process drawings, contracts, purchase orders, and specifications for all phases of construction and building maintenance, and produce quality construction drawings and specifications
  • Strong ability to interpret, communicate, and apply administrative regulations, codes, policies, procedures, and precedents
  • Working knowledge of office automation and computer applications including AutoCAD; MS Word, Excel, Access, PowerPoint; email/calendaring programs; and financial/accounting programs
  • Must possess or be able to obtain a valid California driver's license.

Apply Here