Job Express: Week of December 26, 2022

Learn more about APPA’s Job Express career center, including how to post openings (discounts for APPA members) and the benefits of our featured listing option.

General Administration & Management

Operations & Maintenance

Energy & Utilities

Planning, Design & Construction

UNIVERSITY OF MARYLAND COLLEGE PARK

DEPARTMENT OF RESIDENTIAL FACILITIES

ASSISTANT DIRECTOR, EMPLOYEE SERVICES

POSITION# 100976

The Department of Residential Facilities is responsible for the maintenance and housekeeping services for the College Park Campus’ 70+ residence halls, Greek chapter houses and recreational facilities encompassing over 3 million square feet.  The department employs over 250 exempt and non-exempt staff.

Position Summary: Oversees the management of all equity, retention, recruitment, benefits, employee relations, training and development and policies issues for the Department's exempt, non-exempt, contingent and student employees.  Leads a unit committed to reflecting the Department’s mission, vision and strategic focus areas of Operational Effectiveness, Staff Development and Professionalism, Safety, Student Experience and Environments and Modernization in all aspects of the work of the Employee Services unit.  As the department’s lead Human Resources officer, is responsible for monitoring and addressing workplace climate and culture issues.  The position takes the lead in developing workplace standards that ensure we create a diverse, inclusive and supportive community for our employees.

This position supervises a 3-person team and is directly supervised by the Associate Director, Services. The Assistant Director also receives indirect supervision from the Assistant Vice President, University Human Resources. 

Minimum Qualifications:

• Bachelor’s degree required preferably in Human Resource Management or related field.  
• Minimum 10 years work experience in Human Resources, to include Staff Relations and Training and Development.
• Minimum 5 years supervisory experience of an Administrative function, preferably in Human Resources.
• Driver’s license with fewer than 6 points is required.
• Strong analytical and problem solving skills.
• Commitment to supporting department staff and serving other stakeholders. 
• Demonstrated experience in working with a diverse workforce.

PHR or SPHR Certification, or SHRM Certification preferred. 

Salary and Benefits:  Starting Salary around $120,000.  Other benefits include choice of two retirement plans, tuition remission for employee and dependents, and a variety of health and insurance plans. Generous leave benefits to include 22 vacation days annually, 3 personal days, 15 paid holidays and 15 sick leave days.

TO APPLY:  For best consideration, apply by January 20, 2023.  Apply online at: ejobs.umd.edu/postings/102988.  Application must include resume and letter of application, as well as a list of references.

The University of Maryland is an Affirmative Action/Equal Opportunity Employer

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Georgia College & State University is looking to hire an Operations Manager to oversee the operational and administrative overhead of a broad and diverse plant operations team totaling over 150 facilities professionals.  As the State’s designated Liberal Arts University, Georgia College has emerged the preeminent regional public university in Georgia.  Our beautiful, historic campus is located in the heart of Milledgeville Georgia, an antebellum city with a hip college vibe, eclectic downtown and close proximity to a wealth of outdoor recreational amenities (Lake Sinclair & Oconee Riverwalk).  Georgia College has some 100 academic, research, residential and support facilities totaling over 2 million gross square feet on 645 acres supporting an enrollment of approximately 7,000 students.  It is located on the fall-line at the navigable limit of the Oconee River approximately 90 miles southeast of Atlanta.

Job Summary

Oversees all administrative support and office operations for various Facilities Management departments including Facilities Planning, Operations & Maintenance, Building Services, Landscape and Grounds, EHS & Fire Safety, and Sustainability.  Management duties include supervising administrative/clerical staff, purchasing, budget management, timekeeping, flow of correspondence, record keeping, requisition of supplies, equipment maintenance, and/or related functions. Evaluates office production, revises procedures, or devises new forms to improve workflow efficiency. Establishes uniform correspondence procedures and style practices. Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Develops budgetary controls and prepares financial reports.  Also provides administrative and project support to AVP for Facilities Management and subordinate directors

Qualifications

• Bachelor’s degree in related field; AND at least three years’ experience; OR equivalent combination of education and experience
• Proficiency with MS Office suite and experience or ability to quickly acquire proficiency with various computer applications including Oracle/PeopleSoft suites and various Brightly CMMS applications
• At least 3 years’ experience in related office management/administrative support role.  At least 5 years of comparable experience desired.

Required skills, knowledge, and abilities:

• Ability to compose effective correspondence.
• Ability to maintain complex, administrative, fiscal, or academic records; to prepare statistical, scientific, and fiscal reports; and provide complex information from such records.
• Ability to plan, organize and supervise work of clerical workers, orient and train these workers, and to explain organizational policies, rules, regulations, and procedures
• Ability to establish and maintain effective working relationships with officials, subordinates, students, organizations and general public, and effectively and discreetly convey information
• Ability to acquire ‘subject matter expertise' in various CMMS and financial/service applications in support of departmental users.
• Thorough knowledge of business English, spelling, punctuation, and arithmetic.
• Considerable knowledge of principles of office management, procedures, systems, and equipment
• Considerable knowledge of laws, rules, regulations, and policies of the institution relative to position. 
• Knowledge of budget and financial reports.
• Strong interpersonal, supervisory and delegation skills
• Excellent customer service and communication skills
• Excellent typing skills
• Proficient in Microsoft Office Word, Excel and Outlook; Must be able to use Oracle PeopleSoft suites and various Brightly work management applications

 To learn more about this opportunity and apply, please use following link:  https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcareers.hprod.onehcm.usg.edu%2Fpsp%2Fcareers%2FCAREERS%2FHRMS%2Fc%2FHRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL%3FPage%3DHRS_APP_JBPST_FL%26Action%3DU%26FOCUS%3DApplicant%26SiteId%3D1%26JobOpeningId%3D253146%26PostingSeq%3D1&data=05%7C01%7Cfrank.baugh%40gcsu.edu%7Ce4b608278405449dcdbe08dae3a05fa4%7Cbfd29cfa8e7142e69abc953a6d6f07d6%7C0%7C0%7C638072575197030997%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=QWxy0s8bBAYpWgLXF4sirzw0lAthiebo1hc3dH0Uwvs%3D&reserved=0

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Overview

Reporting to the Director of Facilities, the Facilities Sr. Budget Analyst assists with planning, tracking, reporting on an annual operating budget of nearly $50M and works with the capital projects team planning over an additional $50M for project-related work. The Facilities Sr. Budget Analyst works closely with Facilities operations department heads and management preparing budgets and monitoring performance. Facilities operations teams consist of the Director’s Office (real estate, planning and programming), Grounds and Gardens, Auxiliary Services (property management, food service, events, audio visual, logistics, custodial), Engineering, Government/Community Affairs and Capital Projects. The Facilities Sr. Budget Analyst provides guidance and interprets budget/operational policies and procedures for management and staff, audits various revenue and expense accounts and works closely with finance and procurement teams.

Responsibilities

Operating Budget.

• Assist Director planning and programming multi-year budgets.
• Applies extensive knowledge of budget analysis.
• Prepares, administers, maintains and monitors program and department budgets.
• Prepares and analyzes variance reports.
• Interprets and recommends budget and operational related policies and procedures.
• Includes but is not limited to, travel authorization and expense report approval processes, and food service financial reporting review.
• Audits Facilities departments.

Assist Finance with operations, capital, and renewal funds status.

• Review, reconcile, and forecast financial data on a monthly and quarterly basis to ensure project budgets are tracking within budget. Reclass entries to correct anomalies. Reports variances to Director and stakeholders.
• Creation of chart fields/budget upload template to establish budgets in financial accounting system.
• Lead closeout of budget year with Facilities management and Finance.
• Work with Finance to update fixed assets schedules and year-end budget accrual process.

Coordinates with Capital Projects on multi-year strategic planning for capital and renewal projects.

• Reviews work of Sr. Budget Analyst and works with the Head of Capital Projects on programs.
• Reviews annual capital and renewal project budgets and $750M Renewal Fund.
• Reviews renewal model database on a quarterly basis.

Project Team Member.

• Acts as an advisor for Facilities team regarding guidance on Trust and Facilities policies and procedures.
• Works closely with managers and facilities supervisors to review financial reporting and project progress.
• Works closely with finance teams on reporting and accountability

Procurement & Accounts Payable.

• Works closely with project staff to process requisitions and contracts to ensure timely start of work.
• Works closely with AP and Procurement to identify invoice exceptions and resolution.
• Aid in development of financial procedures and processes as necessary.

Miscellaneous.

• Other complex projects as assigned

Qualifications

• Bachelor's degree in Business, Accounting or Finance, Master's Degree a plus
• 7-10 years experience in financial analysis and accounting

Apply Here: https://www.click2apply.net/Bzbwj5CAZq1KKTnBZHWemZ

PI199122777

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Position Summary

Reporting to the Executive Vice President/COO, the Vice President for Facility Operations is responsible for the overall organization and management of DePaul University’s entire physical plant along with the operations of Public Safety & Emergency Management, Campus Recreation, Bookstores, Parking & Transportation Services and Distribution & Document Services (Facility Operations Group).  The major physical plant responsibilities are comprised of DePaul University’s two primary campus locations with sixty buildings on approximately forty acres of land, with a total exterior gross square footage of building area of approximately five million square feet. As a member of the University’s Senior Management Team, the vice president aids the Executive team in formulating and administering key university strategic initiatives.

The Vice President has five director-level positions reporting to it and is responsible for a budget totaling nearly $100 million. The Facility Operations Group consists of 170 FTEs plus a significant number of outsourced positions and student service employees.

Principal Duties and Responsibilities

• Responsible for establishing, implementing and maintaining all working criteria, specifications, and policies & procedures necessary to the effective all inclusive operation of a major institutional physical plant and security infrastructure as well as all other associated auxiliary and quasi-auxiliary operations. This includes, but is not limited to: identifying critical tasks and servicing elements; establishing maintenance patterns and routines; and establishing appropriate levels of staff support throughout.
• Serves as a key member of University’s Senior Management Team and University Joint Council, aiding in the design and implementation of strategic initiatives. Serves as the administrative liaison in support of the Physical Plant & Property Committee of the Board of Trustees.
• Responsible for the effective recruitment and staffing of key professional administrative positions associated with management of all day to day aspects of the entire Facility Operations Group as it pertains to both primary campus locations.
• Responsible for the development, maintenance and reporting requirements associated with the annual Facility Operations Group operating budgets. This position is also responsible for coordinating all related processes and departments involved in the development and disbursement of funds associated with the annual routine capital budget for construction, repair and replacement activities.
• Directs the maintenance and continued development of existing Facility Operations programs to ensure the effective performance and tracking of tasks and projects required to keep buildings and grounds in good and acceptable repair.
• Coordinates all activities and processes associated with campus space planning, to include the timely update of master building plans, maintenance of space utilization inventories, and the development and maintenance of interactive databases that allow space related detail to be utilized in multiple context.
• Directs and coordinates all activities associated with new construction and renovation projects, to include: establishing and maintaining project budgets; coordination of all architectural & design engineering disciplines; securing building permits; contractor bidding & setting contracts; the on-going supervision of all contracted activity; the specification, ordering and placement of furniture, fixtures and technology equipment; and ensuring the proper start-up of daily operating & security services to the completed project site.

Qualifications

• College degree required with a Master’s degree preferred in one of the following fields of study: Facilities Operation/Property Management; Architecture; Engineering; or related business applications.
• Seven to ten years of progressive experience in a facilities management position, preferably at a comparable college or university setting.
• Five years of experience in managing auxiliary and quasi-auxiliary operations in a college or university setting preferred.

About the Search

DePaul University is conducting a national with the assistance of Helbling & Associates (www.helblingsearch.com), an executive search firm specializing in areas of facilities management, construction, engineering, and real estate development.

Please Submit Applications or Nominations to

Joe Wargo, Regional Manager

E:  JoeW@helblingsearch.com

O:  (724) 935-7500 x 107

C:  (412) 398-3762

DePaul University has a long-standing commitment to the fair and equitable treatment of its faculty, staff, and students. As a university with a strong Catholic, Vincentian, and urban heritage, this commitment is particularly integral to our mission. DePaul University is committed to preserving an environment that respects the personal rights and dignity of each member of its community by providing an environment that is free from all forms of discrimination, harassment, and retaliation. This is in accordance with Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act, the Americans with Disabilities Act, and other applicable federal and state laws.

It is the policy of DePaul University that no person shall be the object of discrimination or harassment on the basis of race, color, ethnicity, religion, sex, gender, gender identity, sexual orientation, national origin, age, marital status, pregnancy, parental status, family relationship status, physical or mental disability, military status, genetic information, or other status protected by local, state, or federal law in its employment or its educational settings.

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• Supervision of Fire Safety Specialists.
• Schedules and implements fire drill/emergency evacuations of residence halls.
• Schedules and implements inspections of life safety systems including smoke, heat, and carbon monoxide detection, emergency lighting, sprinkler systems, etc.
• Manages scheduled and unscheduled inspections and evaluations.
• Conducts and/or assists in the investigation of fires.
• Prepares reports and correspondence relative to fire safety inspections.
• Reviews new construction and renovation plans for fire and life safety issues.
• Assists in development and implementation of Emergency Response Plans.
• Assists in operation of a laboratory safety program.
• Perform other duties as assigned.

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The Division of Safety and Facilities aims to provide a safe and secure campus environment for all members of the university community through best-in-class technological and physical infrastructure, proactive assessment and analysis, and a caring team of professionals dedicated to upholding the university’s values with the highest level of care.

Facilities, Planning, Construction, and Management (FPCM), a department in GW’s Division of Safety and Facilities manages and maintains GW’s property and grounds on all three of GW’s campuses. Our maintenance team includes electricians, carpenters, painters, HVAC technicians, locksmiths, and plumbers. Reporting to the Zone Manager, the Zone Lead supports facilities maintenance operations as a leader of the maintenance team at GW’s Foggy Bottom Campus.

FPCM is seeking an experienced tradesperson to take on the role of a Zone Lead. The Zone Lead will assist the Zone Manager with day-to-day operations for their respective zone at the same time as being a working lead. The Lead will be well trained, highly organized and a professional who takes pride in their work and can perform various customer service duties as required throughout the day. The Zone Lead is responsible for proper operation of all systems and equipment. The Zone Lead position oversees maintenance programs including required repairs, renovations and preventative maintenance so that the primary university mission may be maintained.

Responsibilities Include:

· Supports zone leadership by facilitating the day-to-day work activity for zone staff. Plans, assigns, reviews, oversees and inspects the work of others, schedules facilities and staff, and coordinates work with other trades.

· In the absence of the zone manager, acts in a managerial capacity to ensure effective zone operations.

· Administer the preventative maintenance program to provide maximum life to facilities in accordance with industry standards.

· Coordinates and facilitates walkthrough inspections and due diligence investigations

· Provides regular verbal/written reports to the Zone Manger.

· Ability to oversee and train employees, to include organizing, prioritizing, and scheduling work assignments, as well as, ability to perform complex tasks and to prioritize multiple projects.

· Comprehensive knowledge of trade tools and of occupational hazards, safety precautions, local codes, and regulations pertaining to a trade or trades.

· Knowledge and understanding of FPCM goals and objectives, policies and procedures, as well as, ability to work and communicate effectively in a multi-ethnic/multi-cultural environment with students, faculty, and staff.

· Coordinates with third party vendors to schedule work and ensures that all relevant work authorization documentation is completed and approved by the appropriate parties.

· Supervises work assignments for third party vendors to ensure service delivery is in compliance with contract or work order scope of services.

· Orders or directs the ordering of materials and equipment.

· Schedules and issues work orders and performs inspections for quality control.

· Advises administrators on possible alternatives to proposed projects and equipment purchases

· Provides instructions and assistance in the solution of work related problems and in the performance of specific tasks

· Implements and enforces safety procedures and standards for staff

· Typical work schedule is Monday through Friday; 7am to 4pm. However, the desired candidate must be flexible to work on-call shifts, weekend/holiday work as needed.

Performs other work related duties as requested. The omission of specific duties does not preclude the lead from assigning duties that are logically related to the position.

Please apply on George Washington University’s career website if interested:

https://www.gwu.jobs/postings/98481

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Job Summary

Auburn University Facilities Management seeks candidates for an Energy Engineer position to plan, organize and implement an Auburn University-wide energy management and conservation program.

Auburn was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years! Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-for-auburn.

Essential Functions    

•               Provides technical review and assistance in contracting for purchased utilities, including electric, gas and water.

•               Interfaces with representatives of utility companies regarding services and programs available.

•               Provides assistance to utility and mechanical managers to optimize energy savings opportunities such as energy audits and developing load profiles for buildings and works toward developing efficient operations of buildings and utility plants.

•               Develops and implements energy conservation plans on campus to reduce overall consumption and costs, updating these measures at least annually.

•               Prepares an annual campus energy budget and assists in the preparation and monitoring of capital and operational budgets for utility expenditures.

•               Develops departmental short and long term energy goals and objectives for projects by analyzing strengths, weaknesses, opportunities and constraints to give direction in successfully meeting these goals.

•               Provides technical review of architectural plans and specifications regarding lighting, HVAC and controls of new and renovation designs to ensure energy efficiency.

•               Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities on campus.

•               Works on energy projects that lead to reduced and more efficient energy usage in new and older buildings on campus.

EEO Statement          

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Quick Link for Internal Postings: https://www.auemployment.com/postings/34191

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Reporting to the Vice Chancellor, Facilities Planning & Construction, the Director of Capital Construction Program Operations plans and directs implementation of the District's capital construction program operations. In this role, the Director provides management oversight in collaboration with campuses of planning, design and construction activities, along with integration of sustainability and energy team leads, program and project management staff, and consultants. The Director coordinates between the District management and staff, vendors, contractors and campuses for a successful construction operation and implementation of both new and renovation small and large capital projects. 

To apply, visit https://apptrkr.com/3741780

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Director, Infrastructure Development

Staff - Non Union

Job Category

M&P - Service Unit Director

Job Profile

SUD - Facilities Management, Level I

Job Title

Director, Infrastructure Development

Department

UBCO | Senior Leadership | VP Finance and Operations

Compensation Range

$10,274.08 - $16,052.83 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

January 10, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

For More Information and to Apply, go to https://ubc.wd10.myworkdayjobs.com/ubcstaffjobs and search for Director, Infrastructure Development.

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Project managers within the Facilities, Planning & Construction division will manage the design and construction process for new construction and renovation projects. Develop projects to support the Universities capital improvement plan.  Manages and coordinates the activities of a designated project with a specific timeframe and funding amount to ensure that goals and objectives of the project are accomplished.  For complete list of requirements, further information, and to apply for this position, please visit jobs.svsu.edu.  Applicants must apply on-line.  SVSU is an EO/AA employer.

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Bryn Mawr College is seeking a Project manager responsible for managing the execution of facility construction contracts throughout the College campus.  As a member of the Facilities Services Team and reporting to the Associate Director of Facilities Services for Project Management and Energy, the project manager will ensure that projects are completed on-time and on-budget and assist in the development of project procurement strategies that best supports the College’s financial parameters and furthers the College’s goals for expanding the diversity of our contractor pool. Projects may range in value from several hundreds of dollars to several millions of dollars to support the College’s educational mission and sustainability goals.

A minimum of 3-5 years of experience in the field of construction management, preferably in an institutional environment is required.

Bryn Mawr College is a private liberal arts institution located in the Philadelphia, Pennsylvania region.  The College serves a population of approximately 1,700 students at both the undergraduate and graduate levels.  It has a long tradition of educational excellence and offers a dynamic and challenging work environment.  Public transportation as well as most major highways easily reach the campus.  The College offers competitive salaries and excellent benefits.  Bryn Mawr College is an equal opportunity employer that believes that diversity strengthens our community.

To express your interest in this role, please submit a letter of interest, resume and contact information for three professional references through Interfolio: http://apply.interfolio.com/118039

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