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General Administration & Management
Planning, Design & Construction
Executive Director - Transportation & Parking Services
University of Alabama at Birmingham
UAB Transportation Services is seeking an innovative, collaborative leader to serve as its Executive Director-Parking & Transportation, who can advance the organization’s effectiveness and deliver award winning services. This is a significant management opportunity for an experienced professional to provide direction and strategic leadership to a comprehensive facilities transportation organization for a large University.
To apply:
Please submit your application and resume on the UAB Careers website: https://uab.taleo.net/careersection/ext/jobdetail.ftl?job=T192626&lang=en&sns_id=mailto#.Yl75r8rLiD8.mailto
Description
The Executive Director of Transportation & Parking Services (EDTPS) is the functional leader and primary UAB administrator in charge of the UAB Transportation & Parking Services (TPS). Responsibilities include strategic planning, daily operations, and general management/oversight.
This position also develops policies and procedures to ensure compliance with federal, state, and local laws, codes, rules, and regulations, and is charged with developing and implementing policies and procedures to ensure a safe campus environment; oversees Department of Transportation (DOT) compliance, as well as state and local transportation laws, guidelines, and regulations which directly impact the University to ensure University compliance. Directs operational efficiency by managing transportation, parking logistics and operations, implementing and enhancing customer service strategies, and providing transparency of charges and expenses. The EDTPS is charged with managing the capital repair and renewal of parking structures and surface parking lots; developing a plan for replacement of vehicles and other equipment; making recommendations for bond financing for parking & transportation infrastructure. Serves as the TPS point of contact for all capital projects, departmental construction and improvement projects- coordinating all aspects of the project in cooperation with UAB Facilities PD&C project managers. Manages daily interaction and coordination with University & Healthcare administration, internal and external customers, general public, and campus partners. The TPS receives administrative support from the Facilities Division Administrative Services (FAEHS): Financial Management, Human Resources, Information Technology, Operations and Environmental Health & Safety. TPS receives administrative and operational support from other Facilities Division units in areas such as warehouse, real estate, and planning design & construction.
STARTING SALARY: Commensurate with experience & qualifications
QUALIFICATIONS:
Bachelor's degree in Business Management, Logistics, Transportation Engineering, Supply Management, Public Administration, Urban Planning and Development or related field and ten (10) years of experience in transportation and parking management including leadership, management, and implementation and evaluation of programs required with five (5) of those years in managing a university auxiliary, transportation, parking, fleet or similar operation, as well as managing large teams of employees required. Four (4) years of progressively responsible experience in a parking industry related field AND five (5) years of direct supervision experience. Work experience may NOT substitute for education requirement.
LICENSES/CERTIFICATIONS/REGISTRATIONS:
Licensing/certification with a specialization in transportation, transportation planning, urban regional planning, parking or a related field (i.e., Certified Administrator of Public Parking - CAPP or Certified Parking Professional- CPP) is preferred.
Driving record should meet University underwriting guidelines to drive vehicle in performance of University business. Current underwriting guidelines include possession a valid driver’s license, issued in the United States; at least 21 years of age; at least three years of driving experience; maintain an acceptable Motor Vehicle Record (MVR).
For more information about UAB Facilities, please visit: http://www.uab.edu/facilities/.
For information about UAB, please visit https://www.uab.edu/institutionaleffectiveness/fac-figs.
UAB is an Equal Opportunity/Affirmative Action Employer committed to fostering a diverse, equitable and family-friendly environment in which all faculty and staff can excel and achieve work/life balance irrespective of race, national origin, age, genetic or family medical history, gender, faith, gender identity and expression or sexual orientation. UAB also encourages applications from veterans and individuals with disabilities.
Executive Director, Facilities Management
University of Victoria
The University of Victoria acknowledges with respect the Lekwungen peoples on whose traditional territory the University stands, and the Songhees, Esquimalt and WSÁNE peoples whose historical relationships with the land continue to this day.
ORGANIZATIONAL PROFILE
Established in 1963, UVic offers a wide range of undergraduate and graduate programs to over 22,000 undergraduate and graduate students. The UVic Edge is where dynamic learning and vital impact meet, in Canada's most extraordinary environment for discovery and innovation. These elements nurture creative activity and ground UVic in the urgency of sustainability and healthy societies; shape a world view with Indigenous and international perspectives; and fuel a commitment to economic well-being, technological advances and social justice. UVic is a rich and supportive learning community with over 900 faculty supporting dynamic and evolving programing and research across ten Faculties and two Divisions.
Facilities Management is a diverse and dynamic group of over 300 professionals, dedicated to providing the provision of support services necessary to promote excellence in the teaching, research, and community service activities at UVic.
ABOUT THE ROLE
Reporting to the Vice-President, Finance and Operations, the Executive Director, Facilities Management is responsible for the overall department leadership required for advancing the development and stewardship of UVic’s buildings, infrastructure, operating systems, and grounds. Leading a cross-functional team of professionals, the Executive Director provides strategic direction and planning for all aspects of Facilities Management to align department priorities, goals, and values with those of the University and institutional partners. The Executive Director is responsible for developing a culture of inclusion, advancing equity and diversity, and truth, respect, and reconciliation throughout the diverse group of services.
The ideal candidate will have a post-secondary degree in engineering, architecture and/or business, supplemented with ten (10) years' recent, related experience in a senior leadership role in a large multi-stakeholder, unionized organization. The candidate will ideally have experience leading the planning, design, and construction of complex capital projects and / overseeing facilities management operation units such as maintenance, custodial services, etc. across a comprehensive public sector organization. The role requires superior interpersonal communication skills with a demonstrated commitment to fostering an inclusive team environment, that champions collaboration across its units and the university community.
A combination of education and lived experience will also be considered that demonstrates that the candidate has skills, capacity and knowledge required to be successful in the role.
CONTACT
UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.
Should you be interested in learning more about this exciting opportunity with the University of Victoria, please contact Harbour West Consulting at 604-998-4032 or forward your resume and letter of introduction, in confidence, to info@hwest.ca. We will respond to all who express interest.
CEFP Certification and EFP preferred.
Manager of Contracts and Procurement
Massachusetts Institute of Technology
Massachusetts Institute of Technology (MIT)
Manager of Contracts and Procurement
The Finance and Administration office in the Office of Campus Planning (OCP) in the MIT Department of Facilities (DOF) seeks a manager of contracts and procurement to manage contracting requirements for capital projects, service agreements, and procurement to meet project timelines and operational requirements. Will work with DOF, OCP, Office of General Counsel, and VP of Finance teams overseeing contract preparation and execution to ensure compliance; participate in contract negotiations; develop and implement protocols and process enhancements; partner with capital projects program and project managers to prepare and initiate requests for proposal; oversee coordination of the vendor selection process and support DOF units with managing vendor performance through surveys/evaluations and participating in meetings with vendors and stakeholders; supervise professional service, operations, and construction contracts for signature by MIT senior executives; promote MIT’s diversity, equity, and inclusion goals as related to vendor bid lists and selections; ensure proper maintenance of contract files and vendor insurance certificates; build and maintain strong working relationships with stakeholders and management; provide day-to-day supervision, assignment direction, coaching, training, and development for staff; and conduct performance reviews and make staff salary and hiring decisions.
Required Qualifications:
- Bachelor’s degree in business administration/related field
- Seven years of relevant contract administration and procurement experience and five years of supervisory experience
- Working knowledge of design and construction procurement practices and contract terms/conditions (e.g., AIA owner/contractor and owner/architect agreements)
- Strong interpersonal, analytical, problem-solving, communication, and presentation skills
- Meticulous attention to detail
- Microsoft Office proficiency
- In-depth working knowledge of legal and construction terms/conditions
- Ability to multitask
- Ability to maintain organizational control of files/records/contracts
- Ability to work successfully with people at all levels of an organization
- Ability to work independently and proactively in a fast-paced environment
Preferred Qualifications:
- Experience working on construction and design contracts for an owner
MIT will conduct a background check (including checking criminal records) for finalists.
Interested candidates may apply online at https://hr.mit.edu/careers. Please reference job number 20976.
MIT is an equal opportunity employer. We value diversity and strongly encourage applications from individuals from all identities and backgrounds. All qualified applicants will receive equitable consideration for employment based on their experience and qualifications, and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin. MIT’s full policy on Nondiscrimination can be found here.
Assistant Director, Custodial Services
Bridgewater State University
Assistant Director, Custodial Services
Position Summary:
This position assists in the management of custodial services throughout institutional buildings, including residence halls, which supports the success of a diverse population of students.
This position provides a welcoming and inclusive environment by providing customer service to a diverse campus community of employees and students. Working with diverse students, parents, faculty, staff, and other involved parties by providing the highest level of student facing front-line customer service. We dedicate each day to student success and retention, as well as equity, diversity, and inclusion.
Required Qualifications:
The successful candidate will possess supervisory and administrative experience; independent judgment; collaborative leadership; excellent communication; possess knowledge of inventory procedures and logistical operations. This position is required to climb ladders or scaffolds to heights greater than twenty feet; and stand for prolonged periods of time.
- Bachelor's degree
- Education and experience suitable to fulfill position responsibilities.
- Knowledge of buildings and supporting systems (mechanical, electrical, plumbing, controls, etc.), and maintenance.
- Knowledge of common practices, tools, equipment, and materials used in maintenance and custodial work; inventory control; custodial safety practices; sanitation and infection control; including biohazards and blood borne pathogens.
- Custodial and/or commercial experience.
- Supervisory experience, which includes experience onboarding new employees, evaluating staff performance, and providing training & professional development.
- Ability to work with a diversity of people, thought & perspective, and practices.
- Experience with inventory and equipment management.
- Ability to follow good safety practices.
-
Demonstrated sound judgment and dependability; ability with prioritizing, problem solving, critical thinking, coordination, and planning skills.
Preferred Qualifications:
- Bachelor's degree in management or related degree or completion of a technical degree from a Technical or Vocational school.
- Certification(s) such as APPA EFP or CEFP.
- Experience supervising staff greater than 50 employees in a unionized environment.
- Experience working in an educational facility which includes a residence hall setting.
- Experience using computerized work order systems, email, calendar/scheduling, and word processing systems (Banner, Microsoft Word and Microsoft Excel)
-
A valid driver's license.
To apply, visit https://apptrkr.com/2998947
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Posted by the FREE value-added recruitment advertising agency
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CEFP Certification and EFP preferred.
Engineer - Journey
East Carolina University
East Carolina University
Engineer - Journey
Vacancy #: 903856
Anticipated Hiring Range-$57,073-$83,237
Closing Date: 05/06/2022
Job Duties
The primary purpose of this position is to provide management, engineering expertise, and oversee repair and equipment replacement projects for the HVAC/Controls area of Utilities Services. The person in this position is responsible for overall operation and management of the HVAC and controls infrastructure on the Main Campus. This includes ensuring adequate preventive maintenance, effective use of allocated maintenance resources, customer service, and effective coordination between HVAC and Controls staff. Provides supervision and assists HVAC and Controls supervisors with troubleshooting as needed. Reviews design drawings and specifications and provides input. Conducts field inspections. Manages moderately complex HVAC-related projects and major maintenance contracts. Manages and prioritizes deferred maintenance needs. Evaluates, develops, and implements energy and water conservation measures. This position reports to the Assistant Director for Utilities Services and fulfills some administrative duties in his absence.
Minimum Education/Experience
- Bachelor’s degree in the engineering discipline related to the area of assignment; or equivalent combination of training and experience Some positions may require licensure by the North Carolina Board of Examiners for Engineers and Surveyors. All degrees must be received from appropriately accredited institutions.
Preferred Experience, Skills, Training/Education
- Three years or more of previous supervisory experience.
- Five years or more of previous commercial, industrial, or institutional HVAC and/or controls operation and maintenance experience.
- Certified Energy Manager certification.
License or Certification required by the Department
- Valid NC Driver’s License is required or must be obtained within 60 days of hire and must be maintained.
Special Instructions to Applicant
- Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
- If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
- Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
- Applicants must be currently authorized to work in the United States on a full-time basis.
Application Types Accepted
Applications must be received in the Department of Human Resources by the closing date of 05/06/2022 to be considered. Please submit an online ECU application for vacancy #903856 to ECU Human Resources at http://jobs.ecu.edu.
East Carolina University is an Equal Opportunity/Affirmative Action Employer.
Visit this job posting at https://ecu.peopleadmin.com/postings/50230
Facilities Manager - Custodial
University of New Hampshire
Facilities Manager – Custodial
Summary of Position
To provide safe, clean environment for student, staff and visitors to use our facilities-inside and outside for playing, learning and research.
Duty/Responsibility
Facilities O&M Contract Administration
- Serve as the Facilities Operations and Custodial Contract Administrator (value of contracts 4,000,000-5,000,000). Prepare the following for assigned contracts: specifications of commodities and services; metrics to evaluate and compare vendor proposals to supply UNH with commodities and services; and evaluate vendor performance of apprising UNH of both new commodities and services as they are available, and commodities and services that most closely meet the needs of UNH. Review and approve both baseline and incremental contract service invoices. Document costs in the Departmental software (AIM).
- Work in collaboration with the USNH Procurement to conduct custodial service competitive bid processes, evaluate and select most responsible bids, and develop contract language between UNH/USNH and selected vendors of commodities and services for execution of contracts.
- Maintain consumption statistics emanating from all contracts to record unit price, frequency of use, location of use of all commodities and services procured in order to Executive Director with budgeting and forecast near and long term planning for the procurement of commodities and services.
- Serve as the single point of contact for Facilities Operations & Maintenance with regard to coordinating notices to contractors, remediation of all contract disputes, and negotiations for all Facilities Services Contracts.
Clients
- Time spent visiting clients on campus.
- Follow up concerns-requests and complaints.
- Monitor inspection results and data to forward to Director.
- Work closely with Assistant AD to ensure events are supported and carried out according to standards.
Planning and Scheduling
- Determine building staffing, frequencies and needs.
- Interface with supervisors on campus activities.
- Foster good communication skills of BSLWs, BSWs, and clients.
- Attend seminars for professional development.
- Work with Director to develop short term and long term plans for the department including renovations, new construction, new procedures, and methods.
- Manage preparations required for special events.
- Prepare directives, plans, and practices to insure cleaning standards are met.
- Assist in development of department budget and oversee operational budget.
- Work with the Athletic Department to develop short and long-term plans for programs and activities.
- Participate in planning for changes, additions to Athletic Facilities & Grounds.
Acceptable minimum years of experience
3-5 years
Additional Preferred Qualifications
· Experience dealing with service contractors
· Experience interfacing with housekeeping teams
· Exceptional customer service and communication skills with the ability to work with people in all levels of the organization.
· Knowledge of Facilities IWMS systems
· Contract tracking and reporting
Salary Information
Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.
Additional Job Information
UNH is a federal contractor within the meaning of the Executive Order on Ensuring Adequate COVID Safety Protocols for Federal Contractors. This position may require that you be vaccinated against COVID-19 in the future, unless you apply for and receive a religious or medical exemption. You may not test out of this requirement.
All applicants must apply here: https://jobs.usnh.edu/postings/47001
Plumber
The Getty
Overview
Maintains, repairs, inspects, installs and replaces plumbing systems, pipes, fittings and fixtures to maintain the heating, water, gas and drainage systems. Cuts, bends, threads and fits pipes with adjoining pipe assemblies. Repairs leaks and clears clogged drains. Installs sinks, showers, toilets, water heaters and related plumbing fixtures. May replace tile, replaster or paint walls through which holes have been made to gain access to plumbing. Interprets blueprints and works from sketches or verbal instructions. Performs all work in accordance with established safety procedures.
Responsibilities
- Inspects, tests, repairs, installs and maintains mechanical equipment and systems, including but not limited to fire protection systems, domestic and sewer lines and systems, eye wash stations, back flow devices, flushometers, service kitchens equipment, and grease interceptors
- Estimates time and material costs on plumbing projects
- Inspects completed work to ensure compliance and engineering specifications and Los Angeles city codes
- May requisition new plumbing supplies and equipment
Qualifications
- High School/GED
- 4 to 5 years of maintenance plumbing experience
- Valid California driver's license with less than three DMV points
- Holds a Los Angeles County back flow tester license or able to obtain one within 12 months of employment
- Holds a C 36 contractor's license or Journeyman's card
Apply Here: https://www.click2apply.net/V7zBmxUknQAMGfW5pFwexB
PI172919100
Supervisory Horticulturalist
Architect of the Capitol
Supervisory Horticulturist
Salary: $74,950 - $116,788 per year
Application Deadline: 05/03/2022
Apply Here: https://www.usajobs.gov/job/648293900
Duties
SUPERVISORY AND/OR MANAGERIAL RESPONSIBILTIES
Performs administrative and technical supervisory functions for subordinates. Assigns duties and evaluates performance. Manages the organizational unit’s budget and workload.
The Selectee is responsible for a familiarization with horticultural related safety rules and regulations to ensure that work progresses in a safe manner and to initiate or take corrective action on unsafe conditions in managed areas.
Provides professional leadership and administrative direction through subordinate supervisors and team leaders. Outlines overall responsibilities, makes assignments, sets priorities, and provides professional, technical and administrative advice and assistance as required. Plans organizational structure and staffing needs, determines types of jobs required, and assigns duties to key subordinate positions.
PROJECT MANAGEMENT
Collaborates in the planning and execution of enhancing CGA customer service and improving the visitor experience.
Serves as a Contracting Officer’s Technical Representative (COTR) or equivalent for designated contracts. Participates in contract negotiations, Recommends changes, additions to or deletions from contracts.
Plans, estimates, coordinates and schedules horticultural renovation and installation projects for the workforce. Inspects gardening work; formulates plans for the most efficient use of staff resources; and performs investigations and assessments to determine the scope and nature of required solutions, including the use of contractors.
LANDSCAPE MAINTENANCE
Serves as a technical expert in horticultural design and public landscape maintenance. Provides input as subject matter expert in sustainable landscape practices, green roof construction and maintenance of irrigation systems.
Serves as a jurisdictional expert in campus wide Cultural Landscape Reports (CLR’s) and utilizes the CLR’s to formulate landscape plans, treatments and maintenance.
Ensures landscaped areas are manicured and maintained to professional grounds management standards. Assist in the management of campus wide Integrated Pesticide Management and Grounds Management Community of Practice.
University Custodial Services Manager
Ohio University
The Custodial Services Manager reports to the Director of Facilities Management. Responsibilities of the position include:
• Supervisory responsibilities include establishing objectives, strategies, and action plans in organizing time and staff, matching skills with assignments and leading staff through changing environments, finding the right person to work on the right problem. Provide timely and accurate information to all staff in a respectful manner, fully supporting the critical nature of effective and honest feedback in a high-performance workforce.
• Regularly inspects all assigned facilities and completes reports in support of the Department’s Quality Assurance Program. Manages and maintains a high level of quality regarding all custodial services that the department provides. Reports maintenance issues to the appropriate manager within Facilities Management and Safety. Proactively interfaces with Ohio University staff at all levels who work in the buildings, to solicit their feedback regarding the services provided. Works closely with building coordinators regarding maintenance issues.
• Trains, develops, and comprehensively supports staff. Schedules formal custodial training with the department’s Training Manager for all employees including new employee training, remedial training and right-to-know classes. Authorizes other non-department Ohio University training classes. Interviews and makes hiring decisions regarding new employees and promoting existing employees. Administers employee/labor relations matters including probationary reviews, performance appraisals, formal discipline (including discharge), and hearing grievances at Step I of the grievance procedure for labor related matters. Follows the AFSCME contract in administering to all labor related matters, proactively works to diffuse potential conflict before it begins.
• Manages a large inventory of supplies and equipment for all assigned buildings and staff. Interfaces with e-Shop and procurement in ordering and receiving new supplies as needed. Manages lamping and re-lamping of all lighting fixtures within the complex. Addresses a variety of lamping issues and problems throughout the buildings. Facilitates Ohio University’s recycling and trash removal processes in delegating responsibility to the custodial staff. Interfaces regularly and troubleshoots related problems with recycling operations regarding both processes.
• Responsible for on-the-job safety of all employees, and enforces Department and University health and safety policies. Interfaces with Environmental Health and Safety regarding issues that affect health and well-being of our custodians, and the Ohio University community. Manages problems including the clean-up of bodily fluids. Enforces and ensures that the Departments rules governing the procedure for clean-up of bodily fluids and other hazards (e.g. broken glass, toxic chemicals, syringes) are strictly adhered to.
Facilitates a large variety of special projects and responds to emergencies at the University including floods and fire clean-ups. Facilitates snow removal. Provides custodial maintenance for new and renovated facilities. Reviews, assigns, and manages work within CMMS system in accordance with department processes and guidance. Provides expert consultation to campus departments regarding special maintenance needs.
• Manages special events for the department including set ups and special needs for, Commencement, Alumni Weekend, concerts, conferences, and other functions. Manages a variety of special projects and assignments as directed. Take a leadership role during university events such as hall opening and closing, housing, reunions, final exams, Trustee Meetings, conferences, etc. Other duties as assigned.
• Understanding of custodial equipment.
• Aptitude and proven ability to effectively manage large groups of employees in a highly diverse environment.
• Strong interpersonal, organizational and communication skills (both written and verbal).
• Work under pressure managing multiple priorities.
• Individual should be knowledgeable in the use of Microsoft Office suite, or similar, including Outlook, Excel, PowerPoint, and Word. Additionally, with training and familiarization, should be able to access and use web and cloud based software for other specialty applications.
All Facilities Management and Safety employees are accountable for supporting the Ohio University’s values of community, character, civility, citizenship and integrity; and commitment to supporting inclusive and sustainable practices in carrying out everyday responsibilities.
Facilities Electrical Engineer
University of Kentucky
Reporting directly to the Manager, Facilities Engineering & Project Managment, the Facilities Electrical Engineer develops designs, plans, and operations for new and/or existing electrical systems, including specifications to compliment electrical designs, and layouts for various applications. The Facilities Electrical Engineer participates in new electrical systems projects and/or renovations in developing project scope, parameters, timelines, specifications, and budgets. The Facilities Electrical Engineer also provides technical maintenance support as needed in troubleshooting and evaluating performance and/or failures of installed electrical systems and equipment. In addition, the Facilities Electrical Engineer assists project managers and construction superintendents with electrical systems installations helping to avoid problems and addressing any issues that might arise to reduce downtime.
Additional Responsibilities include:
· Researches systems ideas and draws up plans for these systems, including utilizing computer-aided software (AutoCAD).
· Ensures designs are consistent with University design standards, contract specifications and all relevant regulations and engineering standards.
· Develops electrical systems project implementation strategies and plans. Approves final designs and installations.
· Oversees, reviews, and approves the work of external engineering planning and design consultants.
· Provides activities and guidance on electrical systems processes, designs, and construction.
· Compiles data on electrical systems, monitoring system efficiency and energy and material usage.
· Produces necessary design reports and documentation addressing project progress and details for stakeholders.
· Documents each project by updating the project and drawing files, including specifications, schematics, and diagrams regarding projects.
· Ensures compliance with University Records Retention Requirements.
· Delivers engineered analyses of equipment or system failures and delivers solutions.
· Aids in researching and sourcing new and/or replacement equipment.
To apply for this position, submit a UK Online Application at www.uky.edu/ukjobs and reference job number: RE33457
Quick Link: https://ukjobs.uky.edu/postings/392856
Deadline to Apply: Thursday, May 12th, 2022
For questions, contact HR/Employment, phone (859) 257-9555 press 2.
The University of Kentucky is an Equal Opportunity University that values diversity and inclusion. Individuals with disabilities, minorities, veterans, women, and members of other underrepresented groups are encouraged to apply.
Utilities Billing and Reporting Analyst
Massachusetts Institute of Technology
Massachusetts Institute of Technology (MIT)
Utilities Billing and Reporting Analyst
MIT Utilities in the Department of Facilities seeks a utilities billing and reporting analyst to support utility operations, utility metering, utility billing systems, and utilities reporting.
Will be responsible for the accurate and timely recording of financial transactions within the Institute’s financial system, with a focus on performing utilities cost accounting for purposes of regulatory recovery mechanisms; provide oversight of utility meter operations, including ensuring accurate usage and billing data and data quality; support the director of utilities in commodity procurement and purchasing strategies; generate utility accounting data and metrics required for regulatory reporting; and work closely with Facilities’ finance and accounting on utility accounting and billing processes.
Requirements:
- Bachelor’s degree in business administration, accounting, finance, or related area
- Three years’ directly related accounting or financial analysis experience
- Facility operations or utility industry experience
- General knowledge of Generally Accepted Accounting Principles and basic understanding of regulatory accounting
- General understanding of utility commodity procurement and purchasing, utility metering systems, and business and process analysis functions (e.g., invoicing, bill audits, etc.)
- Understanding of utility billing and rate structures, including impacts to utility costs and energy efficiency metrics
- Strong interpersonal, analytical, and problem-solving skills
- Microsoft Office proficiency (particularly Excel)
- Kowledge of accounting software (e.g., SAP) and relational databases (e.g., Brio Query, Cognos, etc.)
- Ability to assimilate and manipulate large data sets and analyze financial information and business metrics for recognition of significant variances, trends, and irregularities
- Ability to communicate effectively and give presentations
- Ability to accommodate changing priorities and manage and complete multiple projects with attention to detail/accuracy
- Ability to work independently with minimal guidance and as part of a team and to interact effectively with all levels of the organization
May be asked to traverse MIT’s 168-acre campus to visit construction sites, building mechanical spaces, etc., as necessary.
MIT will conduct a background check (including checking criminal records) for finalists.
Interested candidates may apply online at https://hr.mit.edu/careers. Please reference job number 21045.
MIT is an equal opportunity employer. We value diversity and strongly encourage applications from individuals from all identities and backgrounds. All qualified applicants will receive equitable consideration for employment based on their experience and qualifications, and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin. MIT’s full policy on Nondiscrimination can be found here.
Executive Director of Planning, Capital Projects, and Real Estate
Tufts University
Executive Director of Planning, Capital Projects, and Real Estate
Tufts University seeks a strategic operations leader, accustomed to focusing constituents and team members on achieving long term, big picture, mission critical objectives to serve as their first Executive Director of Planning, Capital Projects, and Real Estate (ED). In partnership with university leaders the ED will advance ambitious growth agendas for Tufts’ four campuses through clear communication and the prioritization and integration of academic, research, financial, and sustainability plans. The ED will report to the VP of Operations.
Tufts University is a leader in American higher education, distinctive for its success as a moderately sized university that excels at research and provides students with a personal experience. Its particular combination of research, liberal arts and professional schools attracts students, faculty, and staff who thrive in an environment of curiosity, creativity, and engagement.
The Operations Division at Tufts includes facilities, design and construction, campus and capital renewal planning, real estate, campus safety, dining, auxiliary services, and other related services on multiple campuses across 5.5 million square feet in 250 buildings. Operations services four campuses in Massachusetts: the main campus in Medford/Somerville, the health sciences and SMFA campuses in Boston and the veterinary school campus in Grafton.
Reporting to the Vice President for Operations, the ED will focus on linking the four high performing and high-profile areas in the Operations division to Tufts’ academic and research missions. As a result, campus planning, capital programs, real estate, and a yet to formed area, capital renewal and infrastructure planning will be more integrated and strategically focused. This future functional area will be created by separating the capital renewal planning function from campus planning and establishing a dedicated area with a newly defined intentional function of infrastructure and sustainability planning for the university.
Key responsibilities of the ED include: attending to the continual development of the team that plans and implements a 10-year, $2.1B capital plan emphasizing visioning for campus-wide planning, more fluidity across related functions with an eye on leadership development and succession planning; supporting and providing leadership, structure, and a data-driven framework for capital master planning that identifies long-range needs that align academic, research, administrative, and organizational priorities; integrating campus space use planning and real estate strategy, working closely with government and community relations and with host communities on joint planning efforts; ensuring effective communication with key University stakeholders and decision-makers, ensuring program objectives are met, takes a leadership role to facilitate cross school initiatives and resolve areas of disagreement between project stakeholders; collaborating closely with Operations leadership, in particular Facilities Services on integrating maintenance practices and information into facility condition index, infrastructure planning and day to day management, building performance standards; and integrating sustainability and carbon reduction into all aspects of capital renewal and campus planning and capital programs.
The successful candidate will have excellent communication, leadership, and team-building skills. The ED must be strategic, collaborative, and have an integrative mindset. They should be experienced with generating and being receptive to new ideas and proactive about exploring and implementing them. The ED will be a team leader who breaks down siloes and creates pathways for the department. Tufts’ community is comprised of smart and capable individuals, and the ED will be someone who enjoys unlocking potential and identifying synergies. The full position profile can be found here:
Koya Partners, the executive search firm that specializes in mission-driven search, has been exclusively retained for this engagement. Tom Phillips of Koya Partners have been exclusively retained for this search. To express interest in this role please submit your materials here. All inquiries and discussions will be considered strictly confidential.
Senior Project Coordinator
The Getty
Overview
Responsible for providing a variety of administrative duties or project management for a department, program, project team or Sr. Manager. As part of the Capital Project's team the job is responsible for maintaining the inventory of facilities' furniture, fixtures and equipment (FF&E) at all Getty properties. Daily interaction with Getty staff across all departments to respond and evaluate facility and office environment requests. Minor interior design work.
Responsibilities
- Composes and produces a variety of business correspondence, reports and related materials or guides the work of other staff to produce these materials
- Coordinates the preparation, development and production of major documents, such as presentations or proposals
- Responds to inquiries and requests for information requiring knowledge of department/program activities, policies and procedures
- Serves as internal resource to department/program staff on Getty policies and procedures. Researches information and relays official interpretations. Stays up to date on organizational policies and procedures
- Performs administrative duties associated with scheduling and coordinating meetings and planning events. Arranges with external vendors for services, prepares agendas, gathers and organizes substantiating information, and oversees production and distribution of related materials. Attends functions to ensure satisfactory outcome
- Researches and gathers data for department/program reports. Conducts preliminary analysis of data and recommends report content and format to display findings most effectively
- Assists in administration of contracts. Interacts with Procurement and Finance Departments to provide information and resolve issues
- Assists in the preparation of budget materials. Tracks and monitors budget expenditures and reports on variances
- Oversees day-to-day office operations. Implements changes or enhancements to procedures to improve productivity and efficiency
- Assists in maintaining office equipment and purchases
- May advise, direct or review the work of staff or external consultants
Qualifications
- High school diploma/GED; Bachelor's degree preferred
- Minimum 3-4 years related experience
PI173009471
Senior Project Manager
Villanova University
