Job Express: Week of August 3, 2020

Learn more about APPA’s Job Express career center, including how to post openings (discounts for APPA members) and the benefits of our featured listing option.

General Administration & Management

Operations & Maintenance

Lewis & Clark College seeks an Associate Vice President for Facilities
Click here to view position profile: https://summitsearchsolutions.com/wp-content/uploads/2020/07/LC_AVP_Facilities_Profile.pdf
Location: Portland, OR

The Position:
The Associate Vice President (AVP) is the College’s primary facilities officer and reports to the Chief Financial Officer and Vice President for Operations (CFO). The AVP is a member of the CFO’s leadership team, charged with enhancing and aligning administrative and financial functions to the institutional mission, vision, and strategic plan while providing a safe, well-maintained, sustainable campus.

The AVP for Facilities is responsible for the stewardship of campus buildings and grounds. The AVP will be responsible for a portfolio of functions that includes facilities operations, the central heat plant, campus master planning, capital project planning, design and construction, environmental health and safety, parking & transportation, and campus conferences and events. The AVP guides executive leadership on assessing and defining requirements, both financial and physical, for short and long-term capital needs. The AVP must have proven facilities management leadership experience in a campus setting, and in developing and working with a diverse workforce. The AVP must demonstrate a commitment to creating a vibrant community enriched by diverse perspectives, talents, and experiences. The AVP must lead by example and maintain the highest ethical standards.

To Apply:

Confidential review of applications will begin immediately and continue until the position is filled; interested parties are encouraged to apply before or by September 7, 2020.

Please submit a PDF version of your resume, letter of interest and 1-page diversity statement upon application. The diversity statement should outline your experiences with diversity, equity, and inclusion. Those experiences can include, but are not limited to, the following: lived experience as a member of an underrepresented group; experience living and meaningfully interacting with individuals with a variety of identities; or professional development or other training in diversity, equity, and inclusion. If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position.

To apply online, go to: https://theapplicantmanager.com/jobs?pos=su205. All applications and nominations will be held in confidence.

For more information or to offer recommendations:
Stephanie Fowler
Senior Consultant
Summit Search Solutions, Inc.
Phone: 530-677-9945
sfowler@summitsearchsolutions.com

The College explicitly acknowledges and affirms its conviction that diversity with respect to race, ethnicity, national origin, socio-economic background, religious orientation or spirituality, physical or sensory disability, gender, and sexual orientation on the Lewis & Clark campus provides an educational benefit for all students that can be realized only if students and education professionals from diverse backgrounds are present in significant numbers within our learning community. In creating and sustaining such a community, we engage, to the extent possible, in practices that will ensure a high degree of diversity on our campus, simultaneously meeting the highest standards of academic excellence of which we are capable.

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Caring for the IU Bloomington campus

Facility Operations maintains our physical campus to support research, teaching, and learning at Indiana University Bloomington. As a unit of Capital Planning and Facilities, Facility Operations provides wide-ranging services—all with the goal of creating a beautiful, well-functioning campus.

Building Services aims to provide a clean, safe, and attractive environment for everyone on campus.  Building Services handles custodial services, moving and setup requests, pest control, and recycling and trash collection.

Job Summary:

Ensures that all University facilities are maintained in a manner which provides a clean and safe environment by developing departmental procedures and guidelines which address these objectives, directing the priorities for daily work assignments, including special projects and support for campus events, supervising the activities of custodial personnel, anticipating requirements for exceptional efforts and developing appropriate contingency plans, and inspecting the quality of work performed. Ensures that custodial services meet the established guidelines by developing long-range plans for the replacement of equipment, training, staffing, and contract services. Ensures that custodial personnel have the equipment and supplies necessary to perform services by reviewing requests from supervisors for supplies and equipment, requisitioning for replacement items as necessary, and directing the storage of supplies and equipment in a secure facility.

Advises CPF administration regarding the general condition and cleanliness of University facilities by conducting regular inspections, reviewing condition reports from supervisors, and submitting appropriate reports and documents to the Director of Facility Operations.  Informs personnel of safety information regarding supplies and equipment, making that information available to all employees, and works in partnership with CPF Quality Assurance & Safety team members. 

Provides direct oversight and management of annual operating budget for Building Services and budget expenditures throughout the year.  Establishes annual budget in partnership with Director of Facility Operations and CPF Finance.  Facilitates the University’s recycling programs and works in partnership with Sustain IU related programming and initiatives. 

Coordinates with Capital Planning teams with regard to custodial needs by providing meaningful input during the design process, providing effective review of contract documents prior to award, facilitating appropriate communication throughout construction, and coordinating in a timely and complete transition of the facility to the University by appropriately stocking and staffing the facility to provide for custodial service.

Develops an effective staff by hiring qualified applicants, ensuring training of employees to proper standards, supervising the performance of departmental tasks (either directly or indirectly), overseeing the evaluation of employee performance, directing corrective measures to be taken when necessary, and planning the professional development of Building Services personnel.  Provides essential personnel management services for custodial personnel by maintaining appropriate supervisory records, handling or referring employee grievances as appropriate, remaining knowledgeable of and enforcing the University personnel policies, reviewing and approving employee requests for vacation, sick leave, and other excused periods away from work, and completing employee performance evaluation reports.  Assures compliance with University rules and policies regarding employee conduct by advising and counseling custodial personnel regarding University rules and policies on employee conduct, providing positive progressive discipline in accordance with University policy for violations, keeps the Director of Facility Operations informed of disciplinary actions, and partners with CPF HR throughout the process.

Maintains an environment of open communication with all customers, colleagues, and affiliates, both on and off campus, serves as a liaison with other departments in the resolution of day-to-day administrative, billing, and operational issues, and resolves differences constructively and tactfully while treating others with respect.  Focuses on customer needs and customer satisfaction, projects a positive customer service environment to both internal and external customers, and promotes and encourages an attitude of exemplary customer service and high integrity to all of the staff within Building Services.  Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

Required Qualifications:

Bachelor’s degree and at least eight years of experience in building services management and administration is required.  Experience must demonstrate that management of custodial operations and include the supervision of custodial staff and associated administrators.  Experience or training in business management with an emphasis on budget.  Supervisory skills, particularly the ability to lead others through proper engagement & motivation.

Ability to develop and manage a budget, as well as analyze/organize/plan/delegate responsibilities. Demonstrated skills in problem solving, decision-making and conflict resolution are required. Exceptional customer service and interpersonal skills, as well as verbal and written communication skills. Strong computer literacy to include Microsoft office products and maintenance management systems. Ability to develop knowledge of, respect for, and skills to engage with diverse backgrounds and cultures. Ability to work in a safe and efficient manner.

To apply go to www.jobs.iu.edu and search for Job #292156 under Staff positions.

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