Job Express: Week of October 17, 2022

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General Administration & Management

Operations & Maintenance

Planning, Design & Construction

The Area Accountant provides professional guidance and oversight to ensure departmental fiscal transactions and procedures are in compliance with federal, state and university laws, regulations and policies. This includes the departmental programs and specifically involves budget development and implementation; oversight, guidance and direction for fiscal operations and management; and knowledge of compliance requirements for Federal uniform guidance, university and state fiscal rules, gift funds and other rules and regulations as applicable. 

The position reports to the Assistant Director of Facilities Management Finance, and works closely with unit directors, managers, and the administrative team.

This position provides financial information, analysis, reporting, and instruction by:

• Preparing monthly and quarterly financial reports for approximately forty assigned accounts. Includes querying data, analyzing complex labor hour and material reports, and compiling the data into a comprehensive report.
• Meeting regularly with assigned area managers to present their budgets and financial status. This includes making budget projections and proposing solutions for staying within allowable balances through independent investigating, analyzing, interpreting, researching, and evaluating financial information for assigned accounts.
• Development of the annual departmental budgets for Logistics, Trades, Operations Management and other assigned accounts. Includes working with area managers, developing chargeable hours and billing rates, and entering budgets for assigned accounts in Kuali. 
• Maintaining and updating the Facilities Management university alarms database, coordinating calculation of billing rates with CSUPD, and billing by journal entry or invoice.
• Preparing, reviewing, monitoring, and correcting account transactions. Creating procurement documents (PCARD, Disbursement Vouchers, purchase orders) and making payments.
• Fiscal Officer authority for approximately 40 accounts with a variety of sub-accounts and sub-funds. Must have a deep understanding of the various sub-funds and the differing guidelines for each sub-fund, which includes knowing what expenses are allowed and the various object codes to use for each sub-fund.

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-   5836, oeo@colostate.edu.

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

For more information and to apply for this job, please visit: https://jobs.colostate.edu/postings/114018

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The Area Accountant and Lease Specialist within Facilities Management is a 12-month, full-time Administrative Professional position that delivers financial information, analysis, reporting, instruction, budgeting, accounting accruals, and management of several accounts to many stakeholders within Facilities Management and Colorado State University. This position provides professional guidance and oversight to ensure departmental fiscal transactions and procedures are in compliance with federal, state, and university laws, regulations, and policies.

For full details and to apply, please follow: Colorado State University Employment Opportunities | Area Accountant and Lease Specialist (colostate.edu). 

CSU is an EO/EA/AA employer and conducts background checks on all final candidates.

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Eastern Connecticut State University is seeking a qualified candidate to fill the Associate Vice President for Facilities Management and Planning position. Eastern is located in Willimantic Connecticut 1.5 hours from Boston and 2 hours from New York City.  Eastern is one of four universities in the Connecticut State College and University System (CSCU) and as state university employees enjoy substantial health and retirement benefits.

The Associate Vice President for Facilities Management and Planning operates under the direction of the Vice President for Finance and Administration and is responsible for the implementation of the campus Master Plan, overseeing the capital plan implementation including the planning, budgeting, and oversight of construction, the operation and maintenance of the university buildings, grounds and utilities.  The Associate Vice President oversees a staff of over 100 employees supporting the mission and strategic plan for the institution by ensuring maintenance of campus facilities, grounds, equipment and fixtures that provide a safe and attractive environment for the campus community and supports student success and excellence.

Primary Responsiblities:

1. Serves as technical advisor to the President of the University and other members of the President's Staff.
2. Prepares reports required by the Board of Regents, Department of Transportation, Department of Public Works, and other Federal and State agencies.
3. Serves as a resource and campus contact person for all Department of Administrative Services Major Capital Projects.  Takes a lead role in the development of project scope, schedule, budgeting, coordination of design and construction oversight for new construction, renovations and deferred maintenance projects.
4. Is responsible for budgeting & planning of current capital projects, code compliance and infrastructure improvements, and deferred maintenance programs.  Develops the annual capital improvement and deferred maintenance budgets and provides updates for the five-year facilities plan.   This includes estimating costs, determining long range schedule and priority of projects. 
5. Responsible for the development and management of the operating budget and resources for the operation of the physical plant, utility distribution systems as well as the budgeted resources for personnel, contract services, supplies, projects and grants.  Provide quarterly updates and budget projections.  Reviews and approves all expenditures and monitors fiscal performance of the department.
6. Responsible for ensuring the plans and specifications for alteration and renovation work contracted or performed by University Personnel meet code requirements, state regulations and procurement policies.  Oversee processes to review project designs for adherence to program requirements, constructability, value engineering, cost estimating, commissioning, code compliance, long term facility serviceability & care as well as compliance with Campus Design Standards
7. Assist in drafting and directing RFP’s, bids, procurement and contract document preparation for maintenance contracts as well as Capital Improvements.   
8. Is responsible for the annual physical inventory of capitalized assets and controllable assets.
9. Assists with the development of policies in conjunction with Human Resources department for the management operations of the department and in alignment with current labor contracts.
10. Responsible for submitting staffing requests to V.P. for Finance & Administration for approval to ensure that staffing levels and skills meet the operational needs of the department.  Ensures hiring, staff training, performance evaluations, and recommendations for promotion of staff in the maintenance department and Capital Projects Office meet the needs of the department. Assumes responsibility for affirmative action efforts and adherence to procedures in recruitment, hiring, and promotion of staff in alignment with annual operating budget.
11. Assists in the development and implementation of the Facilities Master Plan.
12. Supervises the maintenance and operation of all vehicles and physical plant equipment, and furniture.
13. Member of the Green Campus Committee and responsible for monitoring the Greenhouse Gas inventory and producing measures for the overall reduction in greenhouse gas emissions and the promotion of sustainability in operations and maintenance of the campus.
14. Member of the Safety Committee.
15. Identify and develop strategies in which the university can repurpose space for maximum utilization and responsible for updating campus space inventory.
16. Prepare for emergency response from all areas within Facilities Management and act accordingly
17. Performs other duties and responsibilities related to those enumerated above which do not alter the basis level of responsibility of the position.

Qualifications:

Bachelor's Degree in architecture, engineering, or a related field and a minimum of five years of managerial experience in facilities management, administration, and planning is required. 

A Master's Degree, professional engineering license, Certified Educational Facilities Professional (CEFP), Facilities Management Professional (FMP) or Certified Facility Manager (CFM), and experience in a college or university setting are preferred. Experience including a minimum of ten years of progressive facilities experience with a minimum of five years being in a supervisory/management role is also preferred.

These Qualifications may be waived for individuals with appropriate alternate experience.

To apply, please submit a cover letter, current resume and contact information of three professional references to Rebecca Davis at davisr@easternct.edu.

CEFP preferred.

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Iowa State University (ISU), a place where adventurous minds are encouraged to accomplish amazing things, is classified as a Carnegie Foundation Doctoral/Research University-Extensive, ranked by U.S. News & World Report as one of the top public universities in the nation. As a land-grant institution and the largest university in the state, ISU is a global and culturally diverse institution committed to providing an inclusive, equitable, and diverse environment for both learning and employment—diversity in experience and perspective is vital to advancing innovation, critical thinking, solving complex problems, and building an inclusive academic community.

Reporting to the assistant vice president of environmental health and safety, the emergency management director is a professional, administrative, and supervisory leader responsible for directing and managing all aspects of the emergency management program. This includes all phases of emergency management (prevention, protection, mitigation, response, and recovery) as well as Fire and Life Safety.

This influential position helps to ensure that mission critical functions within the university community are prepared to operate during, and efficiently recover after a crisis, disaster, or incident. The director will perform administrative and operational tasks, implementing and administering the requirements of the Emergency Planning and Community Right to Know Act (EPCRA section 304) and the management of professional staff and student employees.

The scope of work requires a broad professional and comprehensive knowledge of emergency management, business continuity, emergency operations planning, local hazard mitigation planning, emergency operations center readiness, disaster recovery, fire and life safety operations and an ability to effectively work across all levels of the University.

A master’s degree from accredited college/university and seven years of progressively responsible managerial or supervisory experience in emergency management, preparedness, business continuity or related experience. Experience in civil defense, police, fire and/or equivalent combination of training and experience will also be considered.

Review of applications will begin November 9, 2022, and continue until the position is filled. A resume with an accompanying cover letter may be submitted via the Spelman Johnson website at www.spelmanjohnson.com/open-positions. Nominations for this position may be emailed to Heather J. Larabee at hjl@spelmanjohnson.com. Applicants needing reasonable accommodation to participate in the application process should contact Spelman Johnson at 413-529-2895 or email info@spelmanjohnson.com.

Visit the Iowa State University website at www.iastate.edu/.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status, and will not be discriminated against. This position serves at the pleasure of the University administration and is exempt from certain P&S policies.

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As a key member of the leadership team reporting to the Assistant Vice President for Facilities Operations (AVP), the Director of Maintenance leads, plans, organizes, and manages a large and high-performing work unit of over 170 employees who maintain assets across a growing campus consisting of 250 buildings and totaling 11 million square feet of space.

The incumbent provides administrative controls and oversight for an annual operating budget of $24 million. Managerial responsibilities include providing direct supervision to the Associate Director – Mechanical, Electrical and Plumbing (MEP); the Assistant Director – Building Trades; two technical trade coordinators; and seventeen (17) trade shop supervisors.

Under the direction of the AVP and in collaboration with the campus community, the incumbent is responsible for the strategic direction and planning of all functional, technical and administrative aspects of a large and dynamic maintenance organization, incorporating twelve (12) highly skilled trade shops who complete over 50,000 preventive and corrective work orders annually. The Director ensures that the groups’ operational components are performing with the highest level of effectiveness, safety, and efficiency. Additional functions include labor relations, employee development, training, project management, regulatory compliance, emergency preparedness and response and event support.

Click on the link to view the full posting description and apply https://main-princeton.ic…e/job?hub=15

Apply Here

PI192883916

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Salisbury University, a member of the University System of Maryland, is a regionally accredited four-year comprehensive institution offering 62 distinct graduate and undergraduate programs. Located on the historic Eastern Shore, SU's beautiful campus is some 30 miles from the Atlantic beaches and 2.5 hours from Baltimore and Washington, D.C.

Salisbury University is seeking qualified applicants for the position of Facility Services Night Operations Manager to lead a team of full-time and part-time housekeeping staff.

Primary Job Duties: Manage, provide guidance, and carry out the departmental strategic and daily plans and activities for the night operations of the Facility Services Department (Housekeeping). The manager works with the Assistant Director of Facility Services to provide the professional leadership to subordinate night shift Housekeeping Chiefs, Housekeeping Building Supervisors, and Housekeepers in developing and training, planning, human resources, policy enforcement, and establishing and maintaining the highest achievable custodial cleaning program and culture commensurate with the resources made available. Conduct inspections of buildings and night housekeeping operations.  Establish and maintain records, reports, recommendations, evaluations, etc. that reflect the conditions under which responsibilities are carried out and/or the efficiency and economy of operations.

Minimum Qualifications: Bachelor’s degree in Business Administration, Management, Human Resources, Facilities or other appropriate discipline and at least 3 years of related experience supervising a housekeeping operation. Valid non-commercial Class C driver’s license with 5 points or less.

Must be detail oriented and have excellent interpersonal, customer service, organization and planning, prioritization, problem solving, follow through, time management, and oral and written communication skills.  Also, must be flexible and possess the ability to successfully handle multiple tasks/projects simultaneously and work well under pressure, work independently and in a team-oriented environment.  Proficiency with Microsoft Office Suite is required.   

Preferred Qualifications:  Experience in supervising at an educational facility, hospital, or medium to large housekeeping operation is preferred.

This is a full-time, exempt State position with a full benefits package. Salary will be commensurate with experience and qualifications. This position is considered essential and may be called upon to provide emergency coverage when necessary.

Visit our website http://www.salisbury.edu/hr/careers/ to apply online and submit a resume by November 6, 2022 to be given full consideration. The position will remain open until filled. Only applications submitted through Salisbury University's Online Employment Application System will be considered. Any other documents, including a cover letter, must be uploaded with your online application. No documents will be accepted via e-mail. Three professional references will be requested and required before the final stages of the search. Candidates will be notified prior to references being contacted.

SU is an EEO employer and is strongly committed to recruiting and retaining a diverse faculty, staff and student body.

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ANNOUNCEMENT OF AVAILABLE POSITION AT
 KAUFMAN MUSIC CENTER:
FACILITY MANAGER

Kaufman Music Center (www.kaufmanmusiccenter.org) is one of New York City's most vibrant cultural organizations. Founded in 1952 as a community music school, today’s Kaufman Music Center is home to: Merkin Hall: an epicenter for groundbreaking performances;  Lucy Moses School: NYC's largest community arts school - all ages and skill levels are welcome;  Special Music School: NYC's only K-12 public school that teaches music as a core subject. Combined, these elements form a unique musical ecosystem that provides entry points and inspiration through music for over 50,000 people each year.

Kaufman Music Center seeks a Facility Manager responsible for the smooth and safe operation of the facility.  This position reports to the Chief Operating Officer (COO) and oversees a high performing building maintenance team. 

Responsibilities:

• Ensures a safe, welcoming and professional environment that meets the needs of all Kaufman Music Center constituents (students, parents, artists, staff, board, volunteers and visitors).
• Responsible for all aspects of facilities management including daily operations, preventative and routine maintenance. and repairs.
• Works with the COO to prioritize and implement large scale capital improvement projects.
• Works with the COO on facilities budget management and operational matters.
• Recruits, hires and manages maintenance staff.
• Works with COO to negotiate and evaluate contracts for facilities infrastructure including construction and building-wide systems and equipment; maintains good business relations with vendor contracts.

• Ensures compliance with all Local, State and Federal laws, codes, permits and standards for building operations and safety.
• Acts as the Center’s liaison for external relations with NYC departments (police, fire, sanitation and building inspectors)
• Provides appropriate support for ongoing classes and performances throughout the building.
• Works with School Safety Team to comply with all safety and security regulations.
• Schedules required annual inspections and ensures timely follow up/registrations.
• Maintains inventory of building supplies and equipment.
• Plays a key role in ensuring compliances with policies and procedures for safety and security.

Requirements:

• At least five years of Facilities experience.
• Experience with project management regarding future planning for facility usage and construction.
• Appropriate certifications preferred.

• Knowledge of all aspects of building systems, contractual maintenance, construction and related services.
• Technical knowledge of building system operation with proficiencies in electrical, plumbing and HVAC distribution systems.
• Excellent interpersonal and customer service skills.

To Apply:  Applicants should communicate through jobs@kaufmanmusiccenter.org.  Please send resume, cover letter and salary requirement.  Please place the following in the subject line of your email: Facility Manager.  Salary will be commensurate with experience. Competitive benefits package. 

Kaufman Music Center is an equal opportunity employer.

CEFP preferred.

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Job Summary

The Director of CIP will manage all strategic decisions for the department. The Assistant Director will continue to oversee day-to-day operations to include assisting in management and oversight of all Capital Improvement projects ranging from $10M and up. The Director will assist the Assistant Director in managing 13+/- direct reports and multiple consultants providing direct project management support. Director will advise assistant director in evaluation, training and discipline.

Essential Duties:

• Work with team to develop overall construction strategy, business objectives, construction execution plan and ensuring the CIP team implements project plans successfully.  Monitor and manage project schedule development, bid openings, contracts, construction progress, inspections and project close-outs.
• Monitor the review of architectural plans and drawings to ensure adherence to OFPC "Guideline for Architect/Engineer Services", UT Southwestern design standards, together with administrative procedures and policies relating to occupational safety, health, and fire safety.
• Support invoicing procedures to ensure the timely compilation of time, material and equipment utilization records to facilitate complete and accurate invoicing of customers.
• Work with team to develop and present the organizations project, capital and operating expense budgets for the construction services group.
• Identify cost reduction, technical innovation, risk management procedures and value-engineering opportunities for analysis and implementation.
• Address and manage critical issues impacting project quality and safety.
• Assists in providing oversight of the UT System Board of Regents Rules and Regulations and requirements of the UT System Office of Facilities Planning and Construction.

Experience and Education

• Bachelor's degree in Architecture, Engineering, or Construction Management, ten (10) years of experience in project management, experience in Management/Supervisory role, and experience in leadership Project Management role of large-scale projects. Design and Construction experience with academic healthcare and/or research facilities and/or project management/construction management experience with a focus in healthcare, academic, and/or research facilities required.

APPLY ONLINE: https://universityoftexassouthwesternmedicalcentthe.contacthr.com/115830777

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Director of Campus Planning

Job no: 530105

Work type: Officer of Administration

Location: Eugene, OR

Categories: Construction/Planning, Executive/Management/Director

Department: Campus Planning & Facilities Management

Appointment Type and Duration: Regular, Ongoing

Salary: $115,000 - $132,000 per year

Compensation Band: OS-OA11-Fiscal Year 2022-2023

FTE: 1

Application Review Begins

September 22, 2022; position open until filled

Special Instructions to Applicants

In addition to your application, please include:

1) A current resume

2) A cover letter that clearly articulates how your skills and experience make you an ideal candidate for this position.

Position Summary

This position reports directly to the Associate Vice President (AVP) for Campus Planning and Facilities Management (CPFM) and directs facilities planning staff on issues related to development of the campus. Specifically, the position is responsible for the budget, staffing, and management of the Campus Planning Office, which includes Space Management, Campus Planning, and Real Estate units within CPFM.

Campus Planning has a staff of 10 FTE comprised of planning associates, senior planning associates, space analysts, real estate analysts, and support staff. The position prepares and implements strategic planning initiatives, directs and implements campus planning policies, provides leadership for major campus planning efforts, oversees the inventory and analysis of space in order to assist central University of Oregon (UO) leadership with the assignment of space, and oversees UO real estate management activities. The position is part of the CPFM Leadership Team.

Minimum Requirements

• Master's degree in Planning, Public Administration, Architecture, Landscape Architecture, or a related field

OR

• A Bachelor's Degree in one of the above areas with three years' directly-related experience.

• Ten-years of professional experience in architectural or landscape design, planning, or design issues utilizing institutional processes.

• Lead work or supervisory experience. This experience must include primary responsibility for hiring, performance assessment, and termination.

Preferred Qualifications

• Experience and/or education that provides an understanding of university planning policy issues and processes.

To apply, please visit: https://apptrkr.com/3527066

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