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For the week of July 11, 2022

General Administration & Management

Operations & Maintenance

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Planning, Design & Construction

Associate Vice President for Facilities Management
Commonwealth University of Pennsylvania

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Associate Vice President for Facilities Management



Commonwealth University of Pennsylvania seeks applicants for the Associate Vice President for Facilities Management. This position is responsible for providing leadership, oversight, strategic planning, and direction of operations for Commonwealth University of Pennsylvania, at the Bloomsburg, Lock Haven, and Mansfield campuses. The home campus for this position is flexible to include Bloomsburg, Lock Haven or Mansfield pending the successful candidate.

This strategic leadership position is located within the President’s Office staff.  The incumbent provides leadership in the areas of strategic planning/execution, organizational development and budget management for facilities management operations, workplace safety programs, and campus, commonwealth capital projects for three campus locations. The Associate Vice President for Facilities Management acts as the university responsible party for required regulatory reports/submissions and in the review/evaluation of land use, lease, sale, and license agreements involving university physical and property assets. 


The following duties are customary for this position, but are not to be construed as all-inclusive.  
Administrative Oversight

Establish the general plans and procedures for the work of the Department to insure the meeting of schedules in future work and proper control of routine work. Develop a robust and understandable set of performance measurements, or “metrics” around the work completed by the department. Use metrics as a tool to promote transparency, drive improvement, and celebrate collective accomplishments. Monitor utilities use reduction efforts and actual consumption, analyzing and adjusting operations as most effective to support reduction results. Approve purchase requisitions for material and services utilizing department funds.

Facilities Management  
Develop and administer policies, planning, services, budgets and activities of the Facilities Management Department to provide for the proper safety, security, maintenance, repair, and operations of the campus facilities in support of the University’s academic mission for the 9,000+ student population.

Planning and Capital Construction
Develop, maintain, update, and implement facility actions in consideration of the University Facilities Master Plan. Develop short-term and long-range plans for the maintenance, repair and construction of facilities to support university goals and objectives as identified within the Master Plan.
Campus Police

Through subordinate supervision the incumbent is responsible for the direction of the University campus security operations, community outreach programs, and emergency response. Campus Police is responsible for the overall campus security, campus safety statistics reporting and participation/support for emergency response and special event activities. Serve as a member of the campus emergency response staff within, and part of, the University emergency operations center.
Office of Workplace Safety
Through subordinate supervision the incumbent is responsible for the direction of the University workplace safety programs and response. The Office of Workplace Safety is responsible for the University’s Life Safety and Occupational Health and Safety Programs, campus safety systems maintenance documentation, and participation/support for emergency response and special event activities.
Personnel Management
Oversee all administrative aspects of employee management, including performance management, hiring, updating of job descriptions, and similar tasks. Assign and delegate work through the department organizational structure and work center supervising managers. Maintain appropriate staffing levels, assign and schedule staffing at appropriate levels for university maintenance/support operations. Manage, mentor, and develop 200+ member department. Work with the leadership of all unions to ensure open communication with unionized employees.

Decision Making  
Provide strategic direction regarding Facility Management. Develop and implement solutions unique to maintenance, repair, engineering and administrative problems as they arise to correct/resolve issues within campus police, workplace safety, facilities management, project coordination, construction operations, administration and the budgetary process. Effectively communicates with internal and external constituents to identify and resolve Facilities Management related concerns and provide vision, direction, and feedback. 
Fiscal Responsibility
Oversight for development, review and submission of the Facilities Management $3MM+ department operating budget (excluding personnel costs), $6MM+ campus utilities budget, $10MM+ annual construction/renewal budget plan, and periodic bond funded individual large construction of $30MM+.

Supervisory Responsibility
Directly supervise the Police Director, Campus Operations Director, Project Director, Safety Director, Clerical Supervisor 2 and Fiscal Technician.  



Required Qualifications

·       B.S. in a related technical discipline, particularly engineering or architecture OR a non-technical B.S. with seven (7) years’ experience in Facilities, Maintenance, or Construction

·       Ten (10) years’ experience managing a multifaceted organization

·       Valid driver's license


Preferences / Desirable Qualifications

·       M.S. in business management, engineering, architecture, or related field

·       Professional licensure in architecture or engineering

·       LEED accreditation (GA, AP-BD+C, AP-O+M)

·       Training/certification as described under PA Accident and Illness Prevention Program (A&IPP), 34 PA Code 129.402 for safety programs supervision

·       Demonstrated ability to work with diverse populations.

·       Demonstrated strong leadership, organization, and management skills

·       Facilities experience in an academic setting

·       Demonstrated ability to prioritize assigned projects

·       Demonstrated ability to work on simultaneous projects while meeting deadlines

For full position requirements and description, including application procedures, visit Completing search is contingent upon available funding. EEO Employer.

Deadline to apply: July 24, 2022.


Executive Director, Facilities and Operations
Prairie State College

The Executive Director is responsible for the leadership, administration, planning, and budget management for all College facilities. Responsibilities include directing, managing, analyzing performance and reporting of all physical plant, facilities and grounds programs, operations, and services. This includes building maintenance (and preventative maintenance), utility operations, capital planning, construction and remodeling, custodial services, refuse and hazardous waste disposal, alarm systems, groundskeeping, and shipping and receiving.  The Executive Director effectively manages human, physical, and financial resources to accomplish department goals designed to provide safe, clean, and well maintained facilities in a timely, cost efficient, and service-oriented manner.


  1. Provides leadership, direction and technical guidance to facilities and operations staff to ensure safe, well-maintained buildings and grounds for students, staff, and community members.
  1. Administers the Facilities and Operations budget and expenditures. Prepares and recommends the annual budget and recommends a three year capital improvement plan.   
  1. Develops and implements annual preventative maintenance schedules and manages a long-term deferred maintenance program for the preservation of all physical facilities.




SPECIAL INSTRUCTIONS: All applications must be submitted electronically. Illinois Governor Pritzker’s executive order to mandate COVID-19 vaccination and/or weekly testing on college campuses became effective Monday, Sept. 20, 2021. This mandate includes higher education personnel and students of Prairie State College. Applications received after the closing date of 8/19/2022 are not guaranteed full consideration.


Vice President for Capital Planning and Campus Operations #606349
Northern Arizona University

Vice President for Capital Planning and Campus Operations #606349

Northern Arizona University (NAU) seeks an innovative, proven, and transformative leader to serve as the Vice President for Capital Planning and Campus Operations (VP CAPCO), overseeing NAU’s many operational units and staff and the university physical infrastructure at its campus in Flagstaff, Arizona, as well as at more than 20 sites throughout the state.

Job Description

The VP CAPCO reports directly to the Senior Vice President for University Operations and Chief Financial Officer, serves as a key member of the President’s Cabinet and the University Advisory Board.

The successful candidate will be a dynamic, imaginative, and experienced leader with a track record of progressive management success in a university or similarly complex setting. Key competencies and experiences include planning, resource development, and project management skills; experience dealing with governing boards, municipalities, and diverse community stakeholders; and experience managing a variety of campus functions. In addition, the VP CAPCO will have demonstrated leadership experience in managing large teams; supporting employee development, effectiveness, and morale; and leading organizational change efforts with diplomacy and grace. The incumbent will be expected to have a strong understanding of NAU’s distinctive mission of access to excellence, be a champion of university strategic initiatives and priorities, and have a people-first leadership and constituent management approach, with exceptional communication and interpersonal skills.

In conjunction with a bold strategic vision, outlined in the university’s new strategic plan – NAU 2025 – Elevating Excellence – which articulates a clear mission and vision for the university’s future, NAU has recently launched a Sustainable Smart Campus Master Plan process to identify and refine facility usage and development plans. In addition, a key priority for the university is pursuit of carbon neutrality by the end of the decade, which will be a top operational priority of the VP CAPCO.

The VP CAPCO is responsible for the management of capital planning and construction, real estate, facility management, and maintenance on all NAU campuses, including ADA requirements; managing space; administration of campus safety and security, as well as emergency management and preparedness efforts; campus sustainability programs; parking and transportation; postal services; environmental health and safety programs; and auxiliary dining and event management.

Reporting directly to the VP CAPCO are the following units: facilities services; university police; postal services; parking, transportation, and fleet services; environmental health and safety; campus services and activities; space management; sustainability; and the CAPCO core business intelligence, analytics, and communication team. The division consists of nearly 400 staff, with an operating budget of approximately $36 million.

Minimum Qualifications

  • Bachelor’s degree is required
  • 10 years of progressive management experience at a senior leadership level in higher education or a similar public or private sector setting.

Application Deadline:

This vacancy will be open until filled or closed. 

Please see for full job descriptions and details on how to apply online!  NAU is an Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply.


Area Manager, Building Operations & Maintenance
University of Iowa

The University of Iowa Facilities Management team is seeking an Area Manager, Building Operations & Maintenance to be responsible for building maintenance and building systems operations for the General Education Fund (GEF) facilities on the University of Iowa campus. This position plans, organizes, directs, and controls organizational resources to align with the best practices of a Reliability Centered Maintenance Program. Please apply directly to or enter 22003878 at Jobs@Uiowa

This position is eligible for a combination of on-campus and remote work. Work arrangement options will be discussed during the hiring process.

Duties to include:

  • Establish a structure for accomplishing strategic plan requirements, staffing the plan, delegating responsibility and authority for carrying out the plan, providing policies and procedures to help guide people, and creating methods or systems to monitor implementation.
  • Engage with the total cost of ownership principles throughout the life cycle of projects in designated area.
  • Oversee hiring and training of all assigned staff. Establish and promote training opportunities for staff to assist in their personal and professional development.
  • Develop, nurture, and maintain effective, productive, and collaborative relationships with customers. Continuously communicate and seek feedback and opportunities for service improvements. Assure customers are informed of the status of their work and maintenance requests.
  • Provides data on budgets and operations to assist in the development of statistical reports, metrics, and analytics.

Location: Iowa City Campus

Schedule: 8:00am-4:30pm

For a full job description, please send an e-mail to the contact listed below.

About Facilities Management:

Facilities Management (FM) is a service unit of approximately 500 employees who work behind the scenes, 24 hours a day, serving the University of Iowa as stewards for our downtown Iowa City campus and Oakdale campus in Coralville. FM staff coordinate campus master planning, manage design and construction, and maintain and clean the buildings and grounds.

Required Qualifications:

  • Bachelor’s degree or an equivalent combination of education and related work experience.
  • Professional experience (typically 5-7 years) working in or with skilled trades activities and/or general construction.
  • Minimum 1-year supervisory experience, including demonstrated experience planning, coordinating, analyzing, executing, and documenting specific administrative and management functions.
  • Demonstrated ability to work both independently and with a team placing a strong focus on customer service
  • Excellent written and verbal communication skills.
  • Highly effective interpersonal skills, including demonstrated ability to establish and maintain an effective working relationship with diverse constituencies
  • Demonstrated ability to work with a diverse group of staff at all levels of an organization.
  • Proven experience with computerized maintenance management systems (CMMS), preferably AiM.

Special Qualifications:

  • Valid driver’s license and ability to meet and maintain University Driving Policy standards.

Desired Qualifications:

  • Typically, 7-9 years working in or with skilled trades activities and/or general construction.
  • 3 years minimum supervisory experience.
  • Working knowledge with architectural plans and specifications.
  • Experience with process improvement and change management in the workplace.
  • University experience.
  • Demonstrated commitment to professional continuous learning and development.

Application Details:

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:

  • Resume
  • Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be subject to a criminal background check. Up to 5 professional references will be requested at a later step in the recruitment process.

For additional questions, please contact Brooke McMurl at or 319-467-0719.


Grounds Manager
Ohio University

Supervise the day-to-day operations of groundskeepers at Facilities Management.

Duties include:
  1. Direct, manage and lead the overall operation of the groundskeeping staff for assigned area.
  2. Evaluate, develop and implement necessary cultural practices for turf, woody material and trees throughout the assigned area.
  3. Accountable for training, performance management, coaching, mentoring and technical expertise of staff.
  4. Comply with all laws, University policies and procedures, safety regulations and Collective Bargaining agreement.
  5. Manage and maintain records and data entry related to payroll and work orders for assigned employees. All other duties as may be assigned.
Position will oversee 5 to 15 full-time bargaining unit employees and up to 5 student employees.
Minimum Qualifications:


  • Associate’s degree, or vocational or technical school degree
  • Must have a valid Drivers License
  • Minimum of 3 years grounds experience
  • Minimum of 1 year supervisory experience

**A combination of education and experience may also be considered.

Please apply at the following link:


University Custodial Services Manager
Ohio University

The Custodial Services Manager will be responsible for supervising and managing comprehensive custodial maintenance operations for large complex of academic, residential, research, and teaching buildings on campus. Provides highly effective leadership and training of 25 or more custodians in unionized work environment. Develops and maintains effective working relationships with staff and departments in a fast-paced service environment. Manages an extensive equipment & supply inventory. Administers to principles and language of the AFSCME contract and department work rules. Must be available 24/7 for facilities emergencies. The department strives to maintain a clean, attractive, healthy, and safe environment for all faculty staff, and students.

The Custodial Services Manager reports to the Director of Facilities Management. Responsibilities of the position include:
• Ensures productivity of staff with broad discretion on evaluating work areas for effectiveness and efficiency. Works with other custodial services managers to effect changes.
• Accountable for evaluating, training, coaching, mentoring and technical expertise of all custodial employees.
• Complies with all laws, University policies and procedures, safety regulations and the Collective Bargaining agreement.
• Represents Facilities Management and Safety’s interests in building and utility infrastructure matters with senior administrators, faculty, union officials, governmental officials, regulators, contractors, architects, engineers, project managers, energy purveyors and others.
• Assists in work loading of campus facilities and development of departmental policies and procedures;
• Assist and cooperate/team with other members of the Facilities Management and the University as needed;
• Effectively manage internal and external communications with other members of Facilities Management, customers, vendors, and technicians.
• Perform other duties as assigned by higher level management and serves as duty officer/technical support on a scheduled basis to handle after hour emergency situations.
• Inspects facilities and takes customer complaints, and assesses other requests for service with goal of providing quality customer service campus-wide.
• Display leadership that results in teamwork, customer focus, innovation, and continuous process improvement within their organization.

Minimum Qualifications:

Associate’s degree, or vocational or technical school degree.
• Minimum of 3 years’ work related experience
• Minimum of 3 years’ supervisory or managerial responsibilities.
**An equivalent combination of education and experience may also be considered.

Please apply at the following link:


HVAC Supervisor
Brandeis University

The HVAC Supervisor will lead and manage all aspects HVAC department providing maintenance and repairs for systems in 100 buildings across campus. Collaborate with other Facilities supervisors, managers, and administrative staff in support of the department’s objective to provide a top-quality work product with excellent customer service to the community. Select and oversee a wide array HVAC contract firms ensuring top quality work and value to the university. Oversee and execute small HVAC related projects.

Primary responsibilities include:

  • Acting in accordance with the collective bargaining agreement, the departmental and university policy, leads/oversees and directs the daily work of Brandeis HVAC technicians. This includes the assigning, scheduling, coordinating and review of all routine service requests/work orders and preventive maintenance work orders through Maximo management system.  Utilizes dashboards and reports to assess priorities, review issues and problems, and manage work order backlogs. Develops and implements Preventative Maintenance programs - 40%
  • Performs all related administrative and financial duties daily, utilizing a variety of computer systems and applications for work order management, payroll review and approval, Purchase Orders creation, budget tracking, email communications, etc. Prepares bid specifications, reviews contracts, and other information for service contracts and larger project work. Responsible for identifying emergency and future planned projects and budgetary needs - 30%
  • Will assist in supervising other shops as needed. Works in concert with the Energy Manager and Plumbing Supervisor oversees operation and maintenance of campus steam network. Programs, monitors, and troubleshoots all BAS platforms (Siemens & ALC) to include alarm management. Actively participates in the planning, review, inspection, and handover of campus MEP construction projects with the Brandeis Capital Projects Group and their contractors. Communicates with stakeholders as necessary on work or projects that have an impact on or may disrupt continuous service 15%
  • Works closely with the Assoc. Director of O&M to identify and program capital renewal of HVAC systems.  Working in conjunction with Public Safety and other Facilities staff, responds to all after hour emergencies, either in person or through directing subordinate staff or external contractors 15%


  • 5-8 years of supervisory/management experience.
  • High School diploma required. Associates Degree or some college in related field - Preferred.
  • Massachusetts HVAC license required.
  • Extensive knowledge of HVAC systems and utilities infrastructure, including controls, distribution of chilled water, air, heating hot water and steam
  • Knowledge of and ability to program and to troubleshoot Siemens and Automated Logic Control building automation systems (BAS).
  • Extensive knowledge and experience with LOTO, OSHA regulations, safety codes within the CMR, Arc Flash Studies for buildings. 
  • Must have excellent organizational, interpersonal, and communication skills (both computerized and verbal) with ability to use them to collaborate with colleagues’ efforts toward continual improvement in customer service.
  • Must be able to work in a dynamic environment with changing priorities.
  • Must be able to work closely and cooperatively with other trades supervisors and other Facilities and university personnel.

Please apply at


Assistant Director, Design and Construction Services
University of Maryland, Baltimore County

The University of Maryland, Baltimore County (UMBC) seeks an innovative, dynamic Facilities Project Management Professional to serve as its Assistant Director of Design and Construction, reporting to the Director of Design and Construction in the Office of Facilities Management.

The successful candidate will assist in leading a Professional Project Management Staff that currently manages 35 – 50 active design and construction projects with average annual expenditures of $70 Million per year over the past ten years. Supports the University's academic enterprise by designing and constructing an award winning, safe, and sustainable campus currently containing 76 buildings with over 4 million SF on a 512-acre campus. Provides proactive project management that represents industry leading practices and surpasses customer expectations with minimum disruption to the campus. Create and sustain an environment that maximizes the contribution of each team member.

At UMBC, a vibrant 14,000-student doctoral university with very high research activity (R1), the selected candidate will join an innovative and diverse leadership team working at an institution named by the Chronicle of Higher Education as one of the best academic workplaces to work for over a decade. For more information on UMBC visit:

Requires a Bachelor’s degree in Engineering, Architecture, Construction Management, or related field from an accredited institution. An advanced degree is desired. Requires at least eight years experience of increasing complexity and responsibility in architecture; mechanical, electrical, structural, or civil engineering; or construction management. Three years’ experience in project management and/or professional staff supervision positions desired. Comprehensive experience, preferably within a university setting, with the construction and renovation of a broad range of building types, with a variety of mechanical and electrical systems, and with various construction delivery methods a plus. Requires exceptional problem-solving ability and a demonstrated ability to function as part of a collegial, high-performing team. Must be computer literate and able to analyze, interpret and prepare complex construction documents and contracts and technical and financial reports. Professional Licensure as an Engineer, Architect, or Certification as a Professional Project Manager (PMP) or Certified Construction Manager (CCM) desired.

Salary is commensurate with qualifications and experience. Position is full-time and includes a generous University benefits package. Note: Position will require a background check.

Applications will be reviewed when received and accepted until the position is filled. 

Apply for this staff position at:


Associate or Senior Associate Facilities Program Coordinator
SUNY Cortland

Associate (or Senior Associate) Facilities Project Coordinator
(Associate Facilities Project Coordinator, SL4)
SUNY Cortland

SUNY Cortland is accepting applications for an associate or senior associate (depends on experience) facilities program coordinator.

Responsible for performing a wide range of administrative professional duties in connection with coordinating, designing, scheduling, and managing a variety of construction services for maintenance and capital improvement projects. May work on large capital projects and/or smaller projects. The successful candidate will initiate program and project scope, provide cost estimates and schedule, track and manage projects. The successful candidate will serve as a liaison between the Facilities office and design professionals, contractors, campus stakeholders, SUNY Construction Fund and DASNY.

Minimum required qualifications include a bachelor’s degree; relevant construction/project management experience; and working knowledge of and experience with institutional or commercial buildings project management from conception to warrantee.

Preference is for bachelor’s degree in architecture, construction management or closely related field; seven years relevant construction/project management experience; experience working with internal and external agencies, boards, committees, and/or community stakeholders; relevant experience in higher education or similarly complex organization; NYS Building Code certification; professional Architect license; proficiency in Computer Aided Design (CAD); and/ or SUNY experience.

For more information and to apply online, please go to: Be prepared to attach, a resume, cover letter and list of professional references.  Application review will begin, June 30, 2022 and will continue on a rolling basis until the position is filled.

The State University of New York College at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.


Campus Engineer
SUNY Cortland

SUNY Cortland is accepting applications for a campus engineer.

Responsible for performing a wide range of administrative professional duties in connection with coordinating, designing, scheduling, and managing a variety of construction services for maintenance and capital improvement projects. May work on large capital projects and/or smaller projects. The successful candidate will initiate program and project scope, provide cost estimates and schedule, track and manage projects. The successful candidate will serve as a liaison between the Facilities office and design professionals, contractors, campus stakeholders, SUNY Construction Fund and DASNY. In addition, this position will provide Mechanical engineering design services to the campus as well as review of campus Building Management System trends to assist Facilities Operations and Services with troubleshooting and commissioning of campus HVAC systems.

Required (minimum) qualifications include a Professional Engineering license and/or bachelor’s degree in engineering with mechanical, HVAC design, or design review experience; relevant construction/project management experience; and working knowledge of and experience with all aspects of institutional or commercial buildings project management from conception to warrantee.

Preference is for a bachelor's or master's degree in mechanical engineering or closely related field; NYS Building Code certification; proficiency in Computer Aided Design (CAD); SUNY experience; relevant experience in higher education or similarly complex organization; experience working with internal and external agencies, boards, committees, and/or community stakeholders (e.g., SUCF, DASNY, etc.).

For more information and to apply online, please go to: Be prepared to attach, a resume, cover letter and list of professional references.  Application review will begin, June 30, 2022 and will continue on a rolling basis until the position is filled.

The State University of New York College at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.


Mechanical Engineer
Portland State University

Portland State University’s Capital Projects & Construction department is hiring a talented Mechanical Engineer with experience, or a desire to gain experience, in construction project management. We are looking for someone who is able to manage and creatively design a variety of mechanical and plumbing-related projects while prioritizing sustainability and innovation.
Primary responsibilities include:


  • managing construction projects from inception to completion, a process which includes permitting, estimating, bidding, construction, and final occupancy;
  • using a mechanical engineering lens to perform design and management services for projects related to HVAC, mechanical, plumbing, fire protection, and other related systems for a wide range of engineering projects on campus;
  • participating in selecting outside consultants, reviewing and approving the consultants’ designs, and administering contracts for project implementation
  • overseeing engineering consultants in the development of designs, feasibility studies, and investigations;
  • working closely with in-house construction and maintenance crews, contractors, code officials, and vendors regarding project design, compliance with specifications, and implementation.
A successful candidate will demonstrate effective communication and interpersonal skills with the ability to work with a diverse range of people; they will have well-established organizational skills with the ability to manage multiple projects while working in a fast paced, dynamic environment; and they will have the ability to work independently, take initiative and be self-directed.
The Capital Projects and Construction (CPC) unit is part of the Office of Planning, Construction & Real Estate. CPC oversees all renovation and construction projects on campus. It is a team-oriented, innovative and collaborative department located in an open-plan office in the heart of downtown Portland. The atmosphere is collaborative and casual, with an emphasis on serving the university community through the completion of high quality-projects which employees take great pride in planning, designing, and constructing. This position directly contributes to building the future of PSU, a university recognized in 2022 by U.S. News as the best national university in Oregon for Social Mobility and Service Learning, as well as Oregon’s Most Innovative campus.
The starting salary rate for this position will be between $32.94 to $38.00 per hour. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR.

PSU’s excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities. Please visit the total compensation calculator website to see the added value of PSU’s employee benefits at
For more information and to submit your application, visit

University Planner, Facilities Services (1867)
Idaho State University

University Planner, Facilities Services (1867)

Company Description
Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description
The University planner will manage and implement the entire space planning function for all interior space at the ISU Pocatello, Idaho Falls, and Meridian campuses; manage the Project and Space Request process (PSR), and assist with the yearly call for project processes. This position will also provide (Computer Aided Facility Management software) reports, work with the campus community and devise plans for the efficient use of space on campus to enhance ISU's mission and goals, and independently identify, analyze, plan, and coordinate complex space allocations to support decisions leading to master planning, or project management area resolution. This position traditionally reports to the Associate Vice President of Facilities Services, along with the Planning, Design, and Construction Team; and supervises at least one other space planner, and possibly some student and temp workers. Key responsibilities include: 

  • Develop, establish and control the methods, procedures, and systems to increase overall effectiveness of space utilization and management
  • Assist in enforcing, and implementing ISU space guidelines, space policy, remodels and department moves
  • Prepare complex and statistical analyses, reports and surveys related to space
  • Facilitate the process of space requests and space assignments
  • Responsible for Computer Aided Facility Management software system updates, and reports; current program used at ISU is ARCHIBUS
  • Project Management: manages Space Requests, supports work teams, is a representative of ISU, consulting with possible involved agencies, departments, auxiliary facilities and/or non-ISU groups that are impacted or involved
  • Provide tactical advice on all matters regarding space allocation, including methods, procedures and systems for effective space utilization
  • Ensure that solutions resolve the underutilization of space on campus by providing the best spaces for the least amount of cost and disruption, aligning with academic scheduling and support
  • Work with the registrar and other scheduling entities on campus to make certain that projects do not disrupt classes and research
  • Work to improve classrooms in a priority order each year to include a standardized package of equipment, technology, and furnishings and keep an updated inventory list for all classrooms
  • Provide interim planning and facilitation for Campus Master Plan and Interim Plan updates
  • Maintain space data base to current conditions and allocations

Minimum Qualifications

  • Bachelor's degree
  • Three (3) years demonstrated experience performing facilities planning work

Proficiency in the following skills and knowledge:

  • Knowledge of best practices in space management
  • Advanced communication skills, both oral and written
  • Customer service skills and ability to determine what is valued by a customer
  • Strategic thinking skills and able to build on other people's ideas to innovate and think of different solutions and approaches
  • Analytical skills to create, interpret, and recommend planning options
  • Able to spatially understand how to calculate a customer's space requirements and fit them into any given space
  • Ability to determine the best way to exchange thoughts and ideas and make presentations
  • Able to accept input from multiple sources and in varying formats, and generate standard plans to solve space issues
  • Ability to communicate in a meaningful and succinct manner
  • Self-motivated, and multi-tasks to effectively organize responsibilities to achieve goals and objectives
  • Computer skills in Microsoft Office products, familiarity with AutoCAD and computer aided facility management software database use, and reporting
  • Ability to compile, analyze and create computer models of data
  • Read and understand architectural drawings and building plans, and knowledge of space management guidelines

Preferred Qualifications

  • Experience in space planning and management for an institution of similar size and complexity
  • Experience in using the ARCHIBUS or other space data base and AutoCAD programs
  • Experience recommending space planning initiatives and managing space data base and reporting

Apply online at

Additional Information
Please submit your CV/resume, cover letter, and list of three (3) professional references, including current contact information. This position will remain open until it is filled; however, priority consideration will be given to applications received prior to July 31, 2022. Salary will be between $75,000 and $80,000 per year, commensurate with education and experience. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Idaho State University is an equal opportunity/affirmative action employer.